J066--3500xL Genetic Analyzer and 7500 FAST PCR System Annual Maintenance Services- Greater Los Angeles VA Healthcare System
ID: 36C26225Q0319Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF262-NETWORK CONTRACT OFFICE 22 (36C262)Gilbert, AZ, 85297, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/b86f19976dbf4d42a7b90f650ba98d03/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified contractors to provide annual maintenance services for the 3500xL Genetic Analyzers and 7500 FAST PCR Systems at the Greater Los Angeles VA Healthcare System. The procurement aims to ensure the optimal functioning of critical laboratory equipment through comprehensive preventive and corrective maintenance, emergency repairs, and adherence to manufacturer guidelines. This contract is vital for maintaining the operational efficiency of healthcare services provided to veterans, with a performance period starting March 1, 2025, and extending for one base year plus two optional years. Interested small businesses must submit their quotes by January 21, 2025, to Contract Specialist Jennell Christofaro at jennell.christofaro@va.gov.

    Point(s) of Contact
    Jennell ChristofaroContract Specialist
    jennell.christofaro@va.gov
    Files
    Title
    Posted
    36C26225Q0319.docx
    The document outlines a Request for Quotation (RFQ) for annual maintenance services for the 3500xL Genetic Analyzers and 7500 FAST PCR Systems at the Greater Los Angeles VA Healthcare System. It includes details about the contracting office, solicitation number, application dates, and set-aside for small businesses. The service contract aims for comprehensive maintenance of the specified equipment, including preventive and corrective maintenance, emergency repairs, and compliance with manufacturer guidelines. Contractors must provide fully qualified personnel, all required materials, and submit electronic field service reports post-maintenance. Work is to be conducted within normal hours unless otherwise approved. The contract term is for one base year with options for two additional years, commencing March 1, 2025. Offers will be evaluated based on technical capability, past performance, and cost. Contract-related provisions, including payment terms and submission requirements, are specified. The solicitation encourages interested vendors to provide competitive quotes by January 21, 2025, punctuating the VA's commitment to maintaining operational efficiency in healthcare services through responsible procurement processes.
    Attachment 1- 52.212-1 ADDENDUM Instructions to Offerors.pdf
    The document outlines the instructions for submitting quotes in response to a Request for Quotation (RFQ) for commercial products and services in accordance with FAR 52.212-1 and its addendum. It specifies that the requirement is 100% set aside for small businesses verified by the SBA. Key points include the requirement to submit signed and dated quotes containing essential details such as the solicitation number, quotation terms, a technical description of the quoted items, price, and certifications as mandated by FAR 52.212-3. Quoters must also adhere to the timeline; responses are due by January 21, 2025, at 1400 PST. The document stresses the importance of understanding the specifications and submitting all required documents to avoid rejection. It also outlines the unique entity identifier (UEI) requirement for quotes exceeding the micro-purchase threshold. Overall, the instructions aim to ensure compliance and facilitate a fair evaluation of proposals in a competitive procurement environment.
    Attachment 2 - 52.212-2 Evaluation.pdf
    The document outlines the evaluation process for quotations related to commercial products and services under a federal solicitation. The primary focus is on selecting the most advantageous quotation for the government, considering price and other factors. Quotations will be assessed based on technical capability, past performance, and total price, following the comparative evaluation process stipulated in FAR 13.106-2. Past performance will play a critical role in evaluating the likelihood of successfully fulfilling the contractual requirements, utilizing various sources such as customer surveys and the Contractor Performance Assessment Reporting System (CPARS). Quotations will include evaluations of all option periods, particularly noting that the government may consider additional benefits beyond the lowest price. It is essential that quotations meet the minimum requirements of the solicitation, and they should not include prices for potential extensions beyond specified periods. The overall framework established by this document serves to guide federal agencies in awarding contracts, ensuring that value is assessed not only on cost but also on quality and reliability, reflecting the government's commitment to optimize its procurement decisions.
    Attachment 3 - VAAR 852.219-75 SDVOSB Certification.docx
    The document outlines the VA Notice of Limitations on Subcontracting—a Certification of Compliance intended for service and construction contracts awarded by the Department of Veterans Affairs (VA). The certification requires the offeror to adhere to specific limitations on subcontracting based on the type of contract: services (maximum 50% allowed to non-SDVOSBs or VOSBs), general construction (maximum 85%), and special trade construction (maximum 75%), with certain exclusions for direct costs and materials. The certification emphasizes compliance with federal regulations and highlights the consequences of non-compliance, including potential penalties and debarment. Offerors must submit signed certifications alongside their proposals, providing necessary documentation for VA assessors to confirm adherence throughout the contract’s duration. This certification plays a crucial role in promoting opportunities for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs), thereby supporting the government’s commitment to equitable contracting practices within federal procurement processes.
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