J065--FY24-Base Plus 4 option Year-Bed and Stretcher Maintenance-671-24-4-196-0218 (VA-24-00070639)
ID: 36C25724Q0700Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF257-NETWORK CONTRACT OFFICE 17 (36C257)ARLINGTON, TX, 76006, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Original Source

https://sam.gov/opp/ff8ab615f0af42d98daafe197da3997e/view
Timeline
    Description

    The Department of Veterans Affairs is seeking a contractor to provide maintenance services for medical beds and stretchers across several facilities in Texas. The primary goal is to ensure the proper functioning and periodic maintenance of these essential medical devices.

    The scope of work involves corrective and preventive maintenance, including annual services, emergency repairs, and the provision of replacement parts. The contractor must ensure adherence to manufacturer guidelines and safety standards, enhancing the performance and reliability of the equipment. They are also required to offer unlimited phone support to the biomedical engineering department throughout the contract period, which includes a base year and four optional years. To maintain quality control, the contractor must submit detailed Equipment Service Reports after each maintenance or repair visit.

    The VA will closely monitor the contractor's performance using various methods, including direct observation and user surveys, ensuring adherence to specified standards. The contractor is responsible for managing and controlling the quality of their work. The contract, if all options are exercised, could span multiple years, with each facility receiving annual maintenance services.

    To be considered for this procurement, applicants must demonstrate a strong track record of providing similar maintenance services. The VA is particularly interested in details such as contract numbers, dollar values, and points of contact for past projects. Applicants must also showcase their ability to meet stringent quality and safety standards, as outlined in the request for proposal (RFP).

    The opportunity is open only to small businesses, as defined by the SBA, and interested parties should submit their applications by the deadlines specified in the RFP. The VA will evaluate applications based on their past performance, ability to meet requirements, and proposed pricing.

    For clarification or further information, interested parties can contact Michelle Cunningham, the primary contact for this solicitation, at the provided email or phone number.

    Point(s) of Contact
    Michelle CunninghamContract Specialist
    (254) 743-2952
    michelle.cunningham@va.gov
    Files
    Title
    Posted
    36C25724Q0700.docx
    D.1 QUALITY ASSURANCE SURVEILLANCE PLAN.doc
    The U.S. Department of Veterans Affairs is seeking to contract out maintenance and quality assurance services for patient beds in two of its nursing homes, namely the AMH and KER facilities. The primary objective is to ensure the proper functioning and periodic maintenance of these beds, outlined in attachments A and B. The agency requires a vendor to provide full corrective and preventive maintenance services as per manufacturer guidelines. The vendor must also offer unlimited phone support for the biomedical engineering department over the contract period, which spans the base year and four optional years. To assure quality, the contractor must submit detailed Equipment Service Reports after each visit, documenting their maintenance and repair work. The government will monitor performance using direct observation, inspections, user surveys, and other methods, evaluating the contractor's ability to meet the specified standards. The contractor is responsible for management and quality control, while the government focuses on evaluating performance impartially. As mentioned, the contract includes a base year, with four additional years optional, and the agency will coordinate any changes with the selected vendor.
    D.2 PAST PERFORMANCE REFERENCE.doc
    The focus of this procurement is gathering detailed information about a contractor's past performance on previous projects. The objective is to assess their ability and reliability in delivering specific services. The document requests comprehensive details about the contractor's services performed, including address, contract number, dollar value, and points of contact for both the contractor and contracting officer. This information is crucial for evaluating the contractor's suitability and experience in relation to the current procurement.
    D.3 Inventory.xlsx
    The government seeks to procure a large quantity of stretchers and portable stretcher/chairs for medical use. These range from various models by different manufacturers, including Hill-Rom, Arjo Inc., Stryker, and Transmotion Medical, Inc. The stretchers must be new or reconditioned, with specific attention to safety, comfort, and ease of use. They should have features like locking wheels, emergency brakes, and weight capacities of up to 700 lbs. Some stretchers have additional requirements, such as being able to fold or having specific dimensions. Manufacturers are expected to adhere to stated model numbers and serial ranges, ensuring compliance with safety standards. The stretchers' procurement is part of a larger effort to equip medical facilities with essential tools, and contractors must deliver them ready for immediate use. This RFP outlines a comprehensive requirement for stretchers across multiple medical sites, and vendors must meet stringent quality and safety criteria to be considered. The contract value and specific evaluation criteria are not explicitly mentioned in the provided file. Still, the procurement's focus is clearly on the quantity and quality of these medical stretchers.
    S02 36C25724Q0700 v2 1.pdf
    The Department of Veterans Affairs seeks maintenance services for medical beds and stretchers across multiple locations, namely the Audie L. Murphy Medical Center, Kerrville Medical Center, and the Polytrauma Transitional Rehabilitation Program. The primary objective is to procure comprehensive preventive and corrective maintenance, ensuring optimal performance and prompt response times. This includes annual preventive maintenance services, emergency repairs, and the provision of necessary parts. The contract is divided into a base period and four optional periods, with each location receiving annual maintenance services. Response deadlines are detailed in the RFP, with the contract expected to run for multiple years if all options are exercised. Vendors must adhere to manufacturer guidelines and relevant safety standards, and provide written reports upon completion of services, including detailed descriptions and signatures from both the vendor and VA employees. The VA reserves the right to inspect and accept the delivered services, with payment tied to acceptance. Vendors must also comply with various federal regulations and provide appropriate indemnification. This procurement aims to ensure the efficient maintenance of medical equipment, enhancing the operational capabilities of VA medical facilities.
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