FY 25 Educators Visit: Food and Lodging
ID: PANMCC25P0000011726Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QM MICC-WEST POINTWEST POINT, NY, 10996-1514, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

Original Source

https://sam.gov/opp/f42711236c1544fda64e5d73dce9d5ca/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Army, is seeking qualified vendors to provide lodging and meals for the Fiscal Year 2025 Educators' visit at the United States Military Academy in West Point, New York. The procurement includes securing accommodations for approximately 50 guests, with requirements for a hotel within a 10-mile radius that offers evening social amenities, on-site security, and breakfast services. This opportunity is crucial for ensuring a successful event, as it encompasses not only lodging but also dining services, including lunch and a banquet-style dinner for 62-87 guests featuring a diverse menu. Interested small businesses are encouraged to respond to the Sources Sought Notice by February 3, 2025, with detailed information about their capabilities, and can contact Dayanna Wallace at dayanna.wallace.civ@army.mil for further inquiries.

    Point(s) of Contact
    Dayanna Wallace
    dayanna.wallace.civ@army.mil
    Files
    Title
    Posted
    Requirement Accommodations.pdf
    The document outlines the requirements for a vendor to provide lodging, meals, and facilities for a four-day event near the Academy Post. Key requirements include securing a hotel within a 10-mile radius that can accommodate 50 guests, offer evening social amenities, maintain on-site security, and provide an on-site breakfast with specified items. Additionally, the hotel must have guest rooms with bathtubs/showers and a 3-5 star rating for quality assurance. For the event itinerary, Days 2 and 3 require lunch services within a five-minute walk from Thayer Hall, as well as a banquet-style dinner for 62-87 guests on West Point grounds. The dinner menu should feature a buffet with vegetarian, poultry, and meat options, accompanied by desserts and beverages. This document serves as a detailed request for proposals (RFP) related to federal event planning, ensuring all aspects of accommodation and dining meet specific operational and quality standards necessary for the event's success.
    Lifecycle
    Title
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    FY 25 Educators Visit: Food and Lodging
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