System Maintenance and Repairs for Sympatec HELOS Particle-Size Analyzers Systems
ID: 12805B25Q0137Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFAGRICULTURAL RESEARCH SERVICEUSDA ARS PA AAO ACQ/PER PROPFORT COLLINS, CO, 80526, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/f46f0704a6a24ccd8a4d87dc68b6085a/view
Timeline
    Description

    The Department of Agriculture, specifically the Agricultural Research Service (ARS), is seeking qualified small businesses to provide system maintenance and repairs for three Sympatec HELOS Particle-Size Analyzer systems located in College Station, Texas. The procurement aims to ensure the functionality and compliance of these critical laboratory instruments, which are essential for ongoing research activities. Interested contractors must submit a comprehensive proposal detailing their approach, technician qualifications, and relevant experience, with a focus on price, technical quality, and past performance as evaluation criteria. Quotes are due by 8:00 a.m. Central Time on April 25, 2025, and must be sent via email to Shane Pope at shane.pope@usda.gov.

    Point(s) of Contact
    Shane M. Pope
    (970) 851-3735
    shane.pope@usda.gov
    Files
    Title
    Posted
    Attachment 1 Performance Work Statement 12805B25Q0137.pdf
    The Performance Work Statement (PWS) details a federal requirement for the maintenance and repairs of three Sympatec HELOS Particle-Size Analyzer systems—H1780, H2441, and H4694—located at USDA ARS PA Aerial Application Technology Research in College Station, TX. The contractor must ensure these systems are serviced in compliance with warranty requirements, including on-site validation and recertification, all necessary parts, and labor. Key tasks include the replacement of hardware components, specifically for system H2441, which necessitates a new computer compatible with Sympatec integration. The contractor is tasked with validating the systems using certified calibration materials, updating the control software, and ensuring all necessary materials for validation are on hand. Services must be rendered within 90 days of contract approval, and travel costs to the research facility must be included in the proposal. Personnel must be U.S. citizens with appropriate identification, and electronic submissions should comply with designated information technology standards. This document serves to outline the necessary deliverables and requirements for interested contractors, reinforcing the government's focus on maintaining research capabilities through updated technology.
    Attachment 2 Service Contract Act WD 2015-5223 Rev 27 Brazos County 202412.23.pdf
    The document primarily discusses government RFPs (Requests for Proposals) and grants at federal, state, and local levels, focusing on environmental and safety compliance in various projects. It highlights the importance of addressing hazardous materials, such as asbestos and lead-based paint, during pre-construction assessments. The findings from these surveys emphasize the need for careful management and remediation of potential hazards to protect public health and comply with regulations. Key components include the assessment procedures, identification of hazardous materials, and requirements for safe handling and abatement. The document underscores the necessity of integrating safety protocols and ensuring adherence to environmental standards throughout the project lifecycle. Furthermore, it highlights the critical role that thorough pre-alteration examinations play in maintaining safety standards and regulatory compliance, thereby facilitating the successful restoration or modification of properties under governmental oversight. Overall, the content serves to guide contractors and stakeholders involved in these projects to maintain compliance with safety regulations and environmental protections during construction activities, ultimately reflecting the government’s commitment to health and safety.
    Clauses and Provisions 12805B25Q0137.pdf
    The solicitation 12805B25Q0137 issued by the USDA Agricultural Research Service (ARS) aims to procure system maintenance and repairs for three Sympatec HELOS Particle-Size Analyzer systems. This request is set aside 100% for small businesses and requires registration with the System for Award Management (SAM) prior to proposal submission. The maintenance services must be conducted by a certified Sympatec engineer and include travel, labor, and parts. Responses are due via email by April 25, 2025. The evaluation criteria will prioritize price, technical quality, and past performance, following a Lowest Price Technically Acceptable (LPTA) method. Offerors are required to provide a comprehensive proposal, detailing their approach, technician qualifications, and relevant experience. Additionally, offerors must confirm compliance with various Federal Acquisition Regulation (FAR) clauses, ensuring ethical and regulatory standards are met. The document underscores the USDA's commitment to utilizing small businesses for government contracts while maintaining the integrity and functionality of essential laboratory equipment.
    Lifecycle
    Title
    Type
    System Maintenance and Repairs for Sympatec HELOS Particle-Size Analyzers Systems
    Currently viewing
    Combined Synopsis/Solicitation
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