HMO HVAC VRF Preventive Maintenance Service
ID: 19MX5724Q0010Type: Presolicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFAMERICAN CONSULATE HERMOSILLOWASHINGTON, DC, 20520, USA

NAICS

Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing (333415)

PSC

MAINTENANCE OF OFFICE BUILDINGS (Z1AA)

Original Source

https://sam.gov/opp/1549a0c6f0e4452fba617fb2d8d2cdc2/view
Timeline
    Description

    The U.S. Department of State is seeking qualified contractors to provide preventive maintenance services for Variable Refrigerant Flow (VRF) equipment at the U.S. Consulate General in Hermosillo, Mexico. The contract will encompass a firm-fixed-price arrangement for an initial twelve-month period, with the option to extend for up to four additional one-year periods, ensuring the efficient and reliable operation of the HVAC systems. This procurement is crucial for maintaining the operational integrity of the consulate's facilities, emphasizing the importance of safety and compliance with federal regulations. Interested contractors must submit their proposals by February 4, 2025, and can direct inquiries to Michael K. Fogo at fogomk@state.gov or Esperanza Durazo at durazoeb@state.gov.

    Point(s) of Contact
    Michael K Fogo
    011 52 66 26 896206
    fogomk@state.gov
    Esperanza Durazo
    011 52 66 26 896206
    durazoeb@state.gov
    Files
    Title
    Posted
    F30 modification RFQ.pdf
    letter to offerors 19MX5724Q0010 HVAC VRF.pdf
    QUESTIONS AND ANSWERS.docx
    The document addresses questions related to Request for Quotations (RFQ) 19MX5724 for preventive maintenance services of Air Handling Units (AHUs) and Variable Refrigerant Flow (VRF) equipment. It outlines the contract structure, which includes a base year and up to four optional renewal years, with the possibility of a six-month extension. Key points include the timing of service initiation, with the first service aimed for before summer, and specifications for maintenance activities to be either annual or semi-annual. Safety measures for working at heights require qualified personnel and proper scaffolding. The document clarifies that repairs or replacements are not included in the contract, and only eco-friendly cleaning agents are permitted for the AHU walls and coils. Work permits will be necessary, and certain safety equipment, such as lifelines, is required. Photographic documentation is optional, depending on the situation. Overall, the Q&A format provides essential guidance for prospective contractors on requirements and expectations for maintenance services in compliance with federal standards.
    RFQ 19MX5724Q0010 HVAC VRF approved.docx
    The file presents RFQ 19MX5724 Q 0010, which solicits proposals for preventive maintenance services for variable refrigerant flow (VRF) equipment at the U.S. Consulate General in Hermosillo, Mexico. The primary objective is to ensure that the equipment operates efficiently and reliably. The contract is a firm-fixed-price arrangement for an initial twelve-month period, with four one-year options available for renewal. Key components include a detailed schedule outlining maintenance tasks, pricing structures that include payments in both U.S. dollars and Mexican pesos, and requirements for contractor personnel qualifications. Specific responsibilities for the contractor include the provision of labor, materials, and adherence to safety protocols. Additionally, the document emphasizes compliance with federal regulations and documentation requirements, including NDAA compliance, DUNS, NCAGE, and SAM registration instructions. The contractor's performance will be closely monitored, with a structured evaluation system to address any complaints or failures in service delivery. Overall, this solicitation demonstrates the government's commitment to maintaining essential operational equipment while ensuring compliance with contractual and regulatory standards.
    RFQ 19MX5724Q0010 HVAC VRF updated.docx
    The RFQ 19MX5724 Q 0010 outlines a request for quotations for preventive maintenance services for Variable Refrigerant Flow (VRF) equipment at the U.S. Consulate General in Hermosillo, Mexico. The project involves a firm-fixed price contract with a duration of 12 months and four one-year option renewals, focusing on the maintenance of specified VRF units and equipment, which include various models manufactured by Johnson Controls and York. The contractor is responsible for delivering all necessary labor, tools, materials, and supervision to complete the maintenance tasks as defined in the Statement of Work (SOW). Payment terms specify that U.S. firms may receive payments in U.S. dollars, while non-U.S. firms will be paid in Mexican pesos unless they have a dollar account. Safety procedures must be strictly followed, including a work hazard assessment prior to maintenance activities. The document details strict qualifications for personnel, insurance requirements, and compliance with local laws and regulations. Invoicing and payment will follow completion and acceptance of work, ensuring thorough reporting and quality assurance measures are in place. This comprehensive plan emphasizes the importance of safety, adherence to standards, and clear communication throughout the contract duration.
    SF 1449 HVAC VRF.docx
    The document is a solicitation for commercial items issued by the US Consulate General in Hermosillo, Mexico, specifically for Variable Refrigerant Flow Equipment Preventive Maintenance Services. The solicitation number is 19MX57-24-Q-0010, issued on December 13, 2024, with responses due by February 4, 2025. The acquisition is unrestricted, with a focus on small business participation, including women-owned and service-disabled veteran-owned businesses. Communication regarding the solicitation can be directed to Michael K. Fogo, with Esperanza Durazo listed as a contact for the consulate. The document outlines key procedural elements such as delivery terms (FOB destination), payment processes, and references to the Federal Acquisition Regulation (FAR) clauses relevant to the solicitation. The contractor must return signed copies of the contract and confirm their ability to deliver the specified services in compliance with the contract terms. This solicitation exemplifies the federal government's commitment to utilizing small businesses while ensuring quality service provisions at its overseas facilities.
    site visit minute HVAC AHU and VRF.pdf
    Lifecycle
    Title
    Type
    HMO HVAC VRF Preventive Maintenance Service
    Solicitation
    HMO HVAC VRF Preventive Maintenance Service
    Currently viewing
    Presolicitation
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