Multifunction Printers, Copiers, Scanners, Fax And Maintenance
ID: 75H70424Q00052Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEDIVISION OF ACQUISITIONS POLICY HQROCKVILLE, MD, 20857, USA

NAICS

Computer Terminal and Other Computer Peripheral Equipment Manufacturing (334118)

PSC

MISCELLANEOUS ITEMS (9999)

Set Aside

Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services) (BICiv)

Original Source

https://sam.gov/opp/867b83d183544346a6c4059e8f16af5a/view
Timeline
    Description

    The Department of Health and Human Services, Indian Health Service (IHS), is seeking quotations for the procurement of multifunction printers, copiers, scanners, fax machines, and maintenance services under the solicitation number 75H70424Q00052. This opportunity is exclusively set aside for Indian Small Business Economic Enterprises (ISBEE) and aims to enhance the operational efficiency of IHS by providing reliable office technology solutions. The selected contractor will be responsible for delivering brand new, manufacturer-approved equipment, along with installation, training, and a comprehensive maintenance agreement, ensuring continuous support for the devices. Interested vendors must submit their quotes by 10 AM EST on September 13, 2024, and direct any inquiries to Javier Medina-Velazquez at javier.medina-velazquez@ihs.gov.

    Point(s) of Contact
    Natasha Royal
    (240) 535-0783
    natasha.royal@ihs.gov
    Files
    Title
    Posted
    1.SOW - Multifunction Printers Copiers Scanners Fax and Maintenance.pdf
    The Statement of Work (SOW) outlines the procurement of new multifunction copiers, printers, scanners, and fax devices for the Indian Health Service (IHS), including requirements for a maintenance agreement, proper documentation, and delivery protocols. Vendors must provide brand new equipment from authorized distribution channels, with specifications detailed in Appendix A and a fixed-price purchase model based on the Lowest Price Technically Acceptable (LPTA) evaluation. Additionally, the contractor will be responsible for insider delivery, installation, training, consumable supplies, and ongoing maintenance, adhering to strict operational and security standards.
    Attachment 1--SOW.pdf
    The Indian Health Service (IHS) seeks to procure new multifunction printers, copiers, scanners, and fax machines, along with a comprehensive maintenance agreement through this Statement of Work (SOW). The contract specifies that only brand new, manufacturer-approved equipment is acceptable, and all items must come with original packaging and warranties. The selected contractor will be responsible for delivery, installation, and training, which must be scheduled following an assessment of site compatibility. The contractor is also required to supply necessary consumables except paper and maintain the devices per a defined maintenance agreement for one base year with four optional extension years. This agreement entails both preventive and corrective maintenance, with specific response times for service requests. Additionally, contractors must comply with IHS security measures and furnish identification while on-site. Overall, this procurement aims to enhance operational efficiency at IHS Headquarters by updating existing technologies and ensuring continuous support and maintenance for these devices, thus demonstrating the agency's commitment to modernizing its office infrastructure.
    Attachment 2--Suggested Pricing Schedule.pdf
    The document presents a suggested pricing schedule for the procurement of multifunctional printing and copying devices intended for government use. It outlines specific models including the Xerox AltaLink C8070, Xerox VersaLink C625, and HP Color LaserJet Enterprise M553, detailing quantities and required features such as multifunctionality with capabilities for copying, scanning, and faxing, as well as specified dimensions for fitting workspaces. Additionally, the schedule includes provisions for installation, delivery, and training, alongside various maintenance agreements structured over multiple option years, extending through 2029. This RFP outlines the comprehensive requirements and pricing necessary for vendors to understand the expectations for providing efficient office equipment to government agencies, focusing on multifunction devices tailored to specific operational needs while ensuring support through maintenance agreements. The structured timeline aligns with government fiscal planning and operational continuity.
    Attachment 3--IEE Representation Form.pdf
    The Indian Health Service (IHS) issued a document related to the Buy Indian Act, aimed at certifying that offerors qualify as “Indian Economic Enterprises.” This self-certification is required at the time an offer is made, at contract award, and throughout the contract performance period. Offerors must notify the Contracting Officer if they no longer meet the eligibility criteria. Compliance is essential, as false information can lead to legal repercussions. Additionally, successful offerors need to be registered with the System of Award Management (SAM). The form collects the name of the primary owner and business details, confirming the enterprise’s compliance with the Buy Indian Act. This solicitation emphasizes the federal commitment to supporting Indian-owned businesses through set-aside or sole-source contracts, ensuring the accuracy of claims and maintaining eligibility throughout the contract duration.
    RFQ 75H70424Q00052.pdf
    The Indian Health Service (IHS) is seeking quotations for the purchase of brand name or equal multifunction printers, copiers, scanners, fax machines, and maintenance services as part of their Request for Quotation (RFQ) number 75H70424Q00052. This procurement is exclusively set aside for Indian Small Business Economic Enterprises (ISBEE) and follows the Simplified Acquisition Procedures outlined in FAR Part 13. The contract will be awarded based on the "Lowest Price Technically Acceptable" method, focusing on adherence to technical specifications, price competitiveness, and the confirmation of authorized reseller status. Offerors are required to submit detailed price quotes, technical specifications, and compliance documentation by the deadline of September 16, 2024. Inquiries must be directed to the designated Contracting Officer, Javier Medina-Velazquez. The RFQ includes essential terms and conditions from federal regulations and IHS policies, emphasizing the need for compliance with various federal acquisition clauses regarding telecommunications and security. The final delivery of products is expected 30 days after the order receipt. This procurement is critical for enhancing IHS's capabilities through reliable and efficient office technology solutions, furthering their mission to support the health of tribal communities.
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