OK DEEP FORK NWR - HVAC System Replacement
ID: 140FS225Q0015Type: Solicitation
Overview

Buyer

INTERIOR, DEPARTMENT OF THEUS FISH AND WILDLIFE SERVICEFWS, SAT TEAM 2Falls Church, VA, 22041, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

REPAIR OR ALTERATION OF MAINTENANCE BUILDINGS (Z2EB)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/31c12be9cdbf43fa9870709d3e7acbd7/view
Timeline
    Description

    The Department of the Interior, through the U.S. Fish and Wildlife Service, is soliciting bids for the replacement of the HVAC system at the Deep Fork National Wildlife Refuge in Oklahoma. The project requires the removal of the existing HVAC system and installation of a new 2.5-ton, 16 SEER unit, aimed at improving energy efficiency and reducing operational costs. This procurement is vital for maintaining a comfortable environment in the facility while adhering to federal standards for safety and environmental compliance. Interested contractors must submit their quotes by December 19, 2024, and can direct inquiries to Dana Arnold at dana_arnold@fws.gov or by phone at 571-547-3405. The contract period is set from December 23, 2024, to February 28, 2025, and is designated as a Total Small Business Set-Aside.

    Point(s) of Contact
    Arnold, Dana
    (571) 547-3405
    dana_arnold@fws.gov
    Files
    Title
    Posted
    A04_-_HVAC_System_Replacement_-_SOW_-_0001_0001.pdf
    This Statement of Work (SOW) outlines a contract for the removal and replacement of the existing HVAC system at the Deep Fork National Wildlife Refuge's Maintenance Facility in Oklahoma. The contractor is tasked with installing a new 2.5-ton 16 SEER HVAC unit, providing all necessary equipment, personnel, and supervision for the project. The existing system has been inefficient, often failing to maintain comfortable temperatures, which has increased operational costs. The new installation aims to enhance efficiency and reduce energy bills. The project includes comprehensive steps such as the proper disposal of the old HVAC components, compliance with industry standards, operational testing of the new system, and securing necessary utilities. The contract is fixed-price and spans two months, with mandatory site visits encouraged for prospective contractors. Key considerations entail ensuring safety, managing encapsulation of work areas, and providing necessary utilities by the Government. The Contractor must also submit detailed reports on material recycling, ensure service accessibility, and incorporate a one-year warranty on all work and a five-year parts warranty for new equipment. The COR will oversee the contract to ensure compliance and technical adherence. This project underscores the Government's commitment to maintaining operational efficiency and environmental standards in federal facilities.
    A04_-_HVAC_System_Replacement_-_SOW.pdf
    The document outlines the Statement of Work (SOW) for the replacement of the HVAC system at the Deep Fork National Wildlife Refuge’s Maintenance Facility in Oklahoma. The contract involves the removal of the existing HVAC system and its replacement with a new 3-ton, 16 SEER unit, along with essential installation and compliance measures to ensure efficiency and comfort for the facility's users. The objectives include the safe disposal of the old system, proper installation per industry standards, and conducting rigorous testing to verify operational integrity. The contractor must manage site visits, adhere to regulatory requirements, and conduct work during designated hours while ensuring safety and minimizing disruption. Significant project steps include evacuating the current system, installing new units, ensuring compliance with environmental regulations, and providing necessary project documentation. A warranty for both labor and materials is mandated, reflecting the government’s commitment to quality assurance. The Contracting Officer Representative (COR) will oversee performance, inspections, and ensure adherence to technical specifications. This SOW exemplifies federal procurement practices, emphasizing systematic compliance, environmental responsibility, and operational efficiency in the context of government RFPs.
    B03_-_Wage_Determination___Okmulgee_County_OK_-_Service_Contract_Act_WD___2015-5317.pdf
    B08_-_Past_Experience_and_References_Form.pdf
    This document outlines the requirements for submitting past experience and references as part of a government solicitation process. All quoters must complete a form detailing up to three relevant past contracts or work experiences that align with the project’s scope of work. Each entry should contain specifics, including the contract type, total value, the agency for whom the work was performed, and contact details for a person at the site. Additionally, the quoter must provide a brief description of their duties for each experience listed. The completed form must be submitted by a specified deadline to Dana Arnold via the provided email address. This process is designed to assess qualifications and previous performance relevant to the requested services in response to federal RFPs, federal grants, and state and local solicitations.
    Sol_140FS225Q0015_Amd_0001.pdf
    This document outlines Amendment 0001 of Solicitation No. 140FS225Q0015, which pertains to the HVAC System Replacement project at OK Deep Fork National Wildlife Refuge. The amendment specifies a modification of the original contract to alter the HVAC unit requirement from a 3-ton unit to a 2.5-ton unit to better meet project needs. Contractors are instructed to acknowledge receipt of this amendment either by including an acknowledgment with their offer or via separate electronic communication. It emphasizes that failure to acknowledge receipt may lead to the rejection of offers. The period of performance for this project is set from December 23, 2024, to February 28, 2025. Key contacts for the contracting process are provided, ensuring communication is maintained throughout the project's execution. All other terms and conditions of the solicitation remain unchanged.
    Sol_140FS225Q0015.pdf
    The document outlines a Request for Quotation (RFQ) for the HVAC System Replacement project at Okmulgee National Wildlife Refuge (NWR) under the solicitation number 140FS225Q0015. It invites contractors to submit quotes by December 19, 2024, detailing their technical capabilities, pricing, and past performance. The designated point of contact for queries is Dana Arnold, with an alternative contact, Gary Titsworth, encouraging a site visit prior to submission for better understanding the project requirements. Key submission requirements include a completed Standard Form (SF) 1449, relevant licenses and certifications, narrative technical proposals, lead times, and past client references to demonstrate experience in HVAC services. The evaluation will prioritize technical qualifications over pricing, though cost will also play a significant role. This solicitation is open to all businesses, especially service-disabled veteran-owned, women-owned, and HUBZone small businesses, highlighting the Government's commitment to inclusivity in contracting opportunities. The RFQ incorporates various federal legislations to ensure fair practices throughout the procurement process, particularly regarding technical compliance, pricing justification, and supplier accountability.
    Lifecycle
    Title
    Type
    OK DEEP FORK NWR - HVAC System Replacement
    Currently viewing
    Solicitation
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