UPS PREVENTATIVE MAINTENANCE
ID: N7027225Q0012Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE NAVYNCTAMS LANTNORFOLK, VA, 23511-2784, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT COMPONENTS (J059)

Original Source

https://sam.gov/opp/e3de17e733854d078404cf9c4dcd39ce/view
Timeline
    Description

    The Department of Defense, through the Naval Computer and Telecommunications Area Master Station, Atlantic (NCTAMSLANT), is soliciting quotes for preventative maintenance services for Eaton Uninterruptible Power Supply (UPS) systems at various locations, including Norfolk, Virginia. The contract will cover a base period from February 15, 2025, to February 14, 2026, with an option for renewal, and requires that maintenance be performed by an Eaton Authorized Power Specialist, ensuring compliance with specific technical and operational standards. This maintenance is critical for the reliability of power systems that support essential government operations, and the contract will be awarded based on technical capability and pricing, with responses due by February 7, 2025. Interested contractors can reach out to Robert Joas at robert.p.joas.civ@us.navy.mil or Angela Parker at angela.m.parker58.civ@us.navy.mil for further details.

    Files
    Title
    Posted
    25Q0012 ANNEX A PWS.docx
    The Performance Work Statement outlines the requirements for the annual preventative maintenance of Uninterruptable Power Source (UPS) systems at the Naval Computer and Telecommunications Area Master Station, Atlantic (NCTAMSLANT) and its associated locations. This maintenance, which must be performed by an Eaton Authorized Power Specialist, includes a comprehensive annual check and 24/7 support with a four-hour response time. The work is scheduled to take place mainly at the Norfolk facility and two Chesapeake sites from February 15, 2025, to February 14, 2026, with an option for renewal. The document specifies the scope of work, reporting requirements, and the need for coordination with Navy representatives to ensure minimal disruption to operations. Quality control measures are defined, including the submission of maintenance reports and corrective actions for any issues found during service. Additionally, the contract stipulates conditions for termination, personnel conduct, and access protocols to secure sites. This document facilitates the government's procurement process, aiming for efficient and compliant service delivery while upholding national security standards.
    25Q0012 ANNEX B EVAL FACTORS.docx
    The document outlines the proposal evaluation factors for contractors responding to a Request for Quotation (RFQ) regarding maintenance of specific Eaton power equipment. It sets forth a series of requirements essential for evaluating the contractor's technical offer, including verification of the OEM certified representative, a proposed maintenance schedule, and specific maintenance actions for the Eaton 9395P-600 and PowerWare 9390 models. Additional criteria emphasize the identification of consumable materials, 24/7 support capabilities with points of contact, and procedures for addressing equipment failure post-maintenance. Contractors must also present evidence of previous performance contracts related to similar equipment and demonstrate their ability to provide administrative support as per the Performance Work Statement (PWS). Lastly, the document mandates confirmation of the contractor’s capability to submit invoices through Wide Area Workflow (WAWF), including necessary documentation detailing charges. This comprehensive evaluation framework ensures that submitted proposals meet the rigorous standards required for federal contracts, securing reliable and effective maintenance services for government operations.
    25Q0012 ANNEX C PRICING.xlsx
    The document outlines an annual maintenance proposal related to the upkeep of various power systems located at federal buildings in Norfolk and other facilities. It lists specific quantities and models of equipment, including the Eaton 9395 Power Xpert and various batteries, but omits pricing details. The maintenance proposal is structured by location, detailing the required units of each item for three distinct buildings. Each section concludes with a subtotal, leading to an overall grand total that remains to be filled. The lack of pricing suggests this document may be a draft or preliminary overview for potential contractors responding to a government RFP for maintenance services. The purpose is to gather quotes for maintaining critical power backup systems essential to the operations of federal facilities, ensuring reliability and compliance with necessary standards. Overall, this document serves as a foundational step in the procurement process aimed at maintaining vital infrastructure.
    25Q0012 BNLS_Redacted.pdf
    This memorandum addresses the use of non-competitive procurement for acquiring Eaton UPS Units under the simplified acquisition threshold. The Contracting Officer determined that only one source, Chesapeake Mission Critical, is available for this requirement due to urgency and exclusive licensing. The Eaton Corporation is the Original Equipment Manufacturer (OEM) and the sole provider with proprietary rights to the UPS system's designs. The maintenance contract is deemed critical, as any failure could hinder operational effectiveness, and is essential for mission success. The justification aligns with FAR regulations, emphasizing that competitive solicitations are not feasible under the current circumstances. This procurement underscores the need for specialized equipment maintenance to ensure operational continuity and mitigate hazards.
    N7027225Q0012 RFQ.docx
    The Naval Computer and Telecommunications Area Master Station, Atlantic is issuing a Request for Quotes (RFQ) for commercial items under solicitation number N7027225Q0012. The RFQ adheres to FAR Subpart 12.6 guidelines and is intended for residential and commercial services with specific periods, including a base period from February 15, 2025, to February 14, 2026, and an optional extension if exercised. The government will award a Firm-Fixed Price contract based on technical capability and pricing, with responses due on February 7, 2025. Key submission requirements include a comprehensive price quote, delivery estimates, and compliance with mandatory clauses, including various labor standards. Offerors must provide past performance evaluations and adhere to specified security protocols for access to federally controlled facilities and sensitive information. The solicitation emphasizes transparency in pricing, adhering to federal regulations, and ensuring past performance consideration in the evaluation process. Overall, the RFQ encapsulates the government's procurement needs for technical services while aligning with federal contracting standards and labor laws to ensure compliance and reliable service delivery.
    Lifecycle
    Title
    Type
    UPS PREVENTATIVE MAINTENANCE
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