Dectris EIGER2 X DdTe 1M & Software (No Substitutes)
ID: BG455528Type: Combined Synopsis/Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFBROOKHAVEN NATL LAB -DOE CONTRACTORUpton, NY, 11973, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

OPERATION OF GOVERNMENT-OWNED CONTRACTOR-OPERATED (GOCO) R&D FACILITIES (M1HA)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/05ff40af057041b48f60067786279c92/view
Timeline
    Description

    The Department of Energy, through Brookhaven National Laboratory (BNL), is soliciting quotes from small businesses for the procurement of a Dectris EIGER2 X DdTe 1M detector and associated software, with no substitutes accepted. This Firm Fixed Price (FFP) procurement aims to acquire essential analytical laboratory instruments that support research and development activities at the laboratory. Interested vendors must submit their quotes by November 12, 2024, ensuring compliance with the specifications outlined in the Draft Purchase Order, and must be registered in the System for Award Management (SAM). For further inquiries, potential offerors can contact Beth Gilman at gilman@bnl.gov or by phone at 631-344-4144.

    Point(s) of Contact
    Beth Gilman
    (631) 344-4144
    gilman@bnl.gov
    Files
    Title
    Posted
    AMS-Template-003 RFQ.pdf
    The document is a Request for Quote (RFQ) issued by Brookhaven Science Associates, LLC, for a Dectris EIGER2 X DdTe 1M and associated software, specifically stating no substitutes. The RFQ, numbered BG455528, is part of a federal procurement process managed under a contract with the U.S. Department of Energy. It invites small businesses to submit quotes by the deadline of November 12, 2024, and emphasizes that the procurement requires strict adherence to the specifications provided in the attached Draft Purchase Order. The award will go to the lowest responsible bidder who meets technical requirements, with submissions being accepted via email only. Offerors must be registered in the System for Award Management (SAM) to participate, with specific guidelines for quoting prices and providing supporting documentation. There is an emphasis on the Buy American Act, requiring offerors to disclose the place of manufacture. In summary, the RFQ aims to procure essential scientific equipment through a structured competitive bidding process, prioritizing small business participation and compliance with federal guidelines.
    BSA_Commercial_Items_Rev22_Sep_2022.pdf
    The document outlines the General Terms and Conditions for commercial items and services provided by contractors at Brookhaven National Laboratory, managed by Brookhaven Science Associates, LLC (BSA). It defines key terms, such as "Agreement" and "Contractor," and establishes the order of precedence among contract documents. The terms address essential areas, including acceptance of the agreement, payment terms, environmental and safety reporting requirements, and compliance with laws. Key provisions include policies on respectful workplace conduct, dispute resolution processes favoring negotiation and mediation, and terms regarding termination for convenience or default. The document mandates compliance with federal and state laws, and stipulations around warranty and liability limits. Specific guidelines are outlined for handling suspect or counterfeit items and obligations related to patent indemnity and royalty reporting. Overall, this comprehensive agreement ensures that all contractors adhere to established standards while working with BSA at Brookhaven, safeguarding legal and operational integrity in compliance with government requirements.
    ENCLOSURE A DRAFT PO.pdf
    The document outlines a Purchase Order (PO) from Brookhaven Science Associates (BSA), LLC, to procure an EIGER2 X CdTe 1M detector and related software for the Brookhaven National Laboratory, under its contract with the U.S. Department of Energy. The order includes details such as the PO number (BNL-0000455528), delivery instructions, and quality assurance requirements, which must be adhered to by the supplier. Key specifications include a one-year warranty on the detector, software with line-ROI capability, and the need for a detailed operating manual upon delivery. In terms of shipping, vendors must adhere to strict packaging and labeling standards, including a requirement for packing slips and advance delivery notifications for heavy shipments. Payment terms are net 10 days, and electronic invoicing is preferred. The document emphasizes compliance with safety and quality standards, as well as communication protocols for product recalls. All conditions aim to ensure the timely, safe, and compliant delivery of goods essential for the laboratory's operations, reflecting a systematic approach typical in government procurement processes.
    ENCLOSURE B AMS FORM050 Annual Representations Certifications Rev1.0.pdf
    The document outlines the Annual Representations and Certifications form (AMS-FORM-050) required by Brookhaven National Laboratory (BNL/BSA) for all Offerors intending to provide goods or services under U.S. Government contracts. It mandates that all Offerors, regardless of size, complete specific sections of the form regarding business information and eligibility as small businesses. Small Business Offerors must provide additional details, including their unique entity identifier and NAICS codes. The form emphasizes the importance of accuracy and transparency, encompassing various certifications against illegal lobbying, executive compensation disclosures, and compliance with government regulations related to affirmative actions and previous contracts. It aims to ensure that Offerors are valid and responsible entities capable of fulfilling contractual obligations while adhering to federal guidelines. A significant aspect is the inclusion of consequences for misrepresentation, highlighting the document's compliance-driven nature essential for maintaining integrity within federal contracting processes.
    ENCLOSURE C AMS FORM_043.pdf
    The document is a Quotation Pricing Sheet submitted by a contractor in response to a solicitation from Brookhaven National Laboratory (BNL) for the purchase of the Dectris EIGER2 X DdTe 1M detector and associated software. Managed by Brookhaven Science Associates, LLC, under contract with the U.S. Department of Energy, the form outlines the details necessary for the bidding process, including item descriptions, quantities, unit prices, total price, lead time, and terms of delivery and payment. The quote is specific, indicating that no substitutes for the specified items are accepted. The document requires the signing company to acknowledge and agree to the terms and delivery schedule set forth by BNL. This encapsulates the procurement process in the context of government RFPs, highlighting compliance, pricing, and logistical terms essential for federal grant processes and procurement regulations. The standard formalities and conditions reflect the structured approach required in federal bidding practices to ensure accountability and adherence to guidelines.
    Lifecycle
    Title
    Type
    Dectris EIGER2 X DdTe 1M & Software (No Substitutes)
    Currently viewing
    Combined Synopsis/Solicitation
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