Vanquish Horizon UHPLC, NO SUBSTITUTIONS
ID: LVE455211Type: Combined Synopsis/Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFBROOKHAVEN NATL LAB -DOE CONTRACTORUpton, NY, 11973, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

OPERATION OF GOVERNMENT-OWNED CONTRACTOR-OPERATED (GOCO) R&D FACILITIES (M1HA)

Original Source

https://sam.gov/opp/caca0842f18a4f46a0ef693685d815f2/view
Timeline
    Description

    The Department of Energy, through Brookhaven National Laboratory, is soliciting proposals for the purchase of a Vanquish Horizon UHPLC system, with no substitutions allowed, under Request for Quote Number LVE455211. This procurement aims to enhance laboratory capabilities for high-performance liquid chromatography applications, ensuring compliance with stringent quality assurance and environmental safety standards. Interested vendors must submit their quotations electronically by November 5, 2024, and are encouraged to confirm their participation with the primary contact, Lauren von Ende, at lvonende@bnl.gov or by phone at 631-344-3634. The procurement is subject to the Buy American Act, and the award will be made to the lowest responsive and responsible offeror meeting all technical requirements.

    Point(s) of Contact
    Lauren von Ende
    (631) 344-3634
    lvonende@bnl.gov
    Files
    Title
    Posted
    AMS-Template-003 Formal RFQ.docx
    Brookhaven Science Associates, LLC (BSA), operating under a contract with the U.S. Department of Energy, is soliciting quotes for the purchase of a specific item, the Vanquish Horizon UPHLC, with no substitutions allowed. This procurement, associated with Request for Quote Number LVE455211, aims for full and open competition. The key personnel involved include Buyer Lauren von Ende, who can be contacted via email or phone. The quotes must be submitted electronically by November 5, 2024, with pricing inclusive of all costs and detailed in a required Quotation Pricing Sheet. The award will go to the lowest responsive and responsible offeror that meets all technical requirements. Offerors must fulfill specific submission guidelines and provide supporting documentation, including registration in the System for Award Management (SAM). This procurement is subject to the Buy American Act, requiring Offerors to disclose the place of manufacture. The document outlines a clear timeline for inquiries and submission, emphasizing the importance of compliance with all terms and conditions to avoid being deemed non-responsive. Overall, this RFP underscores BSA's commitment to ensuring a structured and fair procurement process while fulfilling federal regulations.
    BSA_commercial_items_rev22_sep_2022.pdf
    The document outlines the General Terms and Conditions for commercial items and services associated with Brookhaven National Laboratory, managed by Brookhaven Science Associates, LLC (BSA). It establishes definitions, the order of precedence among contractual documents, and the acceptance of the agreement, along with stipulations for performance and non-performance scenarios. Key components include provisions for a respectful workplace, mechanisms for reporting safety and environmental concerns, payment structures, inspection rights, compliance with laws, and handling of patent indemnities. The agreement emphasizes the importance of adhering to legal standards, including limits on liability and compliance with Internet Protocol standards for IT systems. Furthermore, it mandates thorough notification processes for patent infringements and establishes strict guidelines against counterfeit items. The document also specifies the applicable laws, responsibilities for subcontractor compliance, and restrictions around public dissemination of contract information. Overall, this comprehensive agreement serves to ensure accountability, safety, and regulatory compliance in the procurement and management of services at Brookhaven National Laboratory.
    BSA_supp_work_on_site_rev22_sep_2022.pdf
    The document outlines the Supplemental Terms and Conditions for contractors working on-site at Brookhaven National Laboratory (BNL) managed by Brookhaven Science Associates, LLC (BSA). It specifies requirements for contractor employee badging, emphasizing mandatory safety training, documentation for both U.S. and non-U.S. citizens, and adherence to a controlled substance and alcohol-free workplace. Additionally, it details protocols for reporting accidents, vehicle inspections, and insurance obligations, mandating that contractors maintain specific insurance coverages and indemnify BSA. Compliance with safety regulations, particularly 10 CFR 851, is critical, establishing that contractors must implement safety programs and hazard analyses ahead of on-site work. Moreover, there are sections addressing the foreign government talent recruitment program, requiring disclosure of involvement in such programs that could pose risks to national security. The overarching purpose of these guidelines is to ensure a safe working environment, protect sensitive information, and uphold regulatory compliance in government-related contracts at BNL.
    Enclosure A Draft PO.pdf
    This document outlines a Purchase Order (PO) issued by Brookhaven Science Associates (BSA), LLC under its Prime Contract with the U.S. Department of Energy. It details the procurement of various items, emphasizing compliance with stringent Quality Assurance (QA) and Environmental Safety, Health, and Quality (ESH&Q) requirements, categorized as critical risk level (A1). The PO, dated October 15, 2024, specifies shipping terms (Net 30, FOB Destination), and delivery instructions to Brookhaven National Laboratory (BNL), including tax exemption status. The document mandates suppliers to conform to various QA standards, maintain records of inspections and tests for three years, and abide by special packaging and handling requirements. Key stipulations include anti-counterfeiting measures, adherence to safety regulations regarding chemicals, and requirements for certified equipment. Additionally, the PO outlines specific installation and compatibility specifications for procurement, emphasizing a seamless integration with existing systems. The supplier is instructed to confirm receipt of the order and adhere to guidelines for invoicing, notification of recalls, and special delivery requirements. This purchase exemplifies the thorough regulatory framework governing government contracts and the importance of compliance in public procurement processes.
    Enclosure B AMS Form 050.pdf
    The document outlines the Annual Representations and Certifications form (AMS-Form-050) required for Offerors, particularly Brookhaven National Laboratory (BNL/BSA), when bidding on U.S. Government contracts. It mandates that all Offerors complete specific sections containing essential business information, including unique identifiers, NAICS codes, and certifications related to small business status. Small businesses must provide additional category certifications. The form captures necessary representations concerning eligibility, compliance, and lobbying practices. Offerors must attest that they are not debarred, suspended, or subject to criminal charges related to federal contracts. Moreover, they must disclose executive compensation if a subcontract exceeds certain thresholds and affirm adherence to equal employment and affirmative action regulations. This collection of information serves as critical compliance documentation for federal grants and contracts, helping to ensure the integrity and qualifications of potential contractors. The process aims to promote transparency, enhance accountability, and uphold federal procurement standards while supporting small and diverse business participation in government contracting.
    Enclosure C AMS Form 043 Quotation Pricing Sheet.pdf
    The document pertains to a Request for Quotation (RFQ) for the procurement of a Vanquish Horizon UHPLC system at Brookhaven National Laboratory, managed by Brookhaven Science Associates, LLC, under the auspices of the U.S. Department of Energy. It outlines the submission of a quotation detailing prices for specific line items needed for the system, along with quantities and unit measurements. The pricing sheet includes various components and consumables required for the UHPLC system, with terms of delivery set to FOB Destination and payment due in Net 30 Days. The submission indicates that the price is to remain firm for 60 days. The quotations are to be acknowledged by the submitting company, confirming agreement with the procurement's terms, specifications, and delivery schedules. This document illustrates the structured approach taken in federal procurement processes, ensuring compliance with government requirements and providing vendors a clear framework to submit proposals.
    LVE455211 Attachment 1 Specifications.pdf
    This document outlines the specifications for RFQ NO. LVE455211, which is focused on procuring a comprehensive Vanquish Horizon or Vanquish Flex system, complete with essential components for high-performance liquid chromatography (HPLC) applications. Key items include a base system, binary pump, split sampler, and a diode array detector, all designed to support advanced analytical workflows with high precision and throughput. The proposal also includes consumables, installation kits, and optional upgrades, specifically a kit aimed at reducing contamination from per and polyfluorinated substances (PFAS). The configuration features notable specifications such as settable flow rates and pressure limits, sample handling capabilities, and high-resolution detection technology. Additionally, onsite support and software for data acquisition are provided as part of the package. This RFQ serves a crucial role in enhancing laboratory capabilities, ensuring adherence to high analytical standards, and facilitating precise chemical analysis methodologies. Its structured approach indicates a strategic investment in advanced technology aimed at meeting rigorous research and analytical needs in various industry applications.
    Lifecycle
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    Vanquish Horizon UHPLC, NO SUBSTITUTIONS
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    Combined Synopsis/Solicitation
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