Software Maintenance *No substitutes*
ID: AH456246Type: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFBROOKHAVEN NATL LAB -DOE CONTRACTORUpton, NY, 11973, USA

NAICS

Software PublishersT (51321)

PSC

OPERATION OF GOVERNMENT-OWNED CONTRACTOR-OPERATED (GOCO) R&D FACILITIES (M1HA)

Original Source

https://sam.gov/opp/42ccbc6e5ba645e09977dd307425eb20/view
Timeline
    Description

    The Department of Energy, through Brookhaven National Laboratory (BNL), is soliciting quotes for a Firm Fixed Price (FFP) contract for software maintenance services, specifically for SILVACO maintenance for the fiscal year 2024-2025. The procurement requires vendors to provide a quote that includes the origin of manufacture, Unique Entity Identifier (UEI), and a published price list for price justification, along with compliance with the System for Award Management (SAM) registration. This maintenance service is critical for ensuring the operational efficiency of software tools essential for research and development activities at BNL. Interested vendors must submit their quotes by November 20, 2024, at 5 PM EST, and can direct inquiries to Aaron Hagler at ahagler@bnl.gov.

    Point(s) of Contact
    Aaron Hagler
    ahagler@bnl.gov
    Files
    Title
    Posted
    Attachment 1 (SPEC).pdf.pdf
    The document outlines a request for proposals (RFP) pertaining to maintenance and renewal services for various software and devices under federal grants. Specifically, it details a list of products with their respective codes, types, and the established period of performance ranging from December 2, 2024, to December 1, 2025. Most entries are related to maintenance services, with a few marked for renewal or new software title block (T.B.L.) designation. The products include the Athena and Atlas series, along with DevEdit and TonyPlot tools, all of which are critical for operational efficiency in relevant agencies. The comprehensive scope of maintenance aims to ensure software functionality and user support throughout the designated period. This file serves as a foundational resource for businesses and agencies interested in proposing services, reflecting the government's commitment to maintaining effective technological infrastructure.
    BSA_Commercial_Items_Rev22_Sep_2022.pdf
    The document outlines the General Terms and Conditions for commercial items and services associated with Brookhaven National Laboratory, governed by Brookhaven Science Associates, LLC (BSA). It defines key terms, including "Agreement," "Contractor," and "Government," establishing clarity in roles and responsibilities. The agreement emphasizes compliance with laws, respectful workplace policies, environmental reporting obligations, and the handling of disputes, including mandatory mediation. Further sections address payment terms, warranty conditions, and liability limitations, notably highlighting the prohibition of counterfeit items and the responsibilities associated with intellectual property rights. The document also stipulates the protocol for termination, either for convenience or default, and emphasizes the importance of reporting executive compensation for agreements exceeding $30,000. Overall, this document serves as a comprehensive framework for contractual relationships with the BSA, ensuring compliance, safety, and accountability, particularly in the context of federal contracts, grants, and state/local RFPs, fostering a transparent and structured approach to partnership.
    Enclosure A Draft PO.pdf
    The document is a draft purchase order from Brookhaven Science Associates, LLC for a 12-month maintenance agreement with SILVACO, covering the fiscal year 2024-2025. It outlines the payment terms (Net 30), delivery instructions, and specific supplier requirements based on the Supplier Quality Assurance (BSA) standards. The order is applicable under the Prime Contract with the U.S. Department of Energy and emphasizes compliance with various safety and quality standards, such as product recall notifications and protection against counterfeit parts. Key details include the responsibilities of the supplier to ensure materials' quality, appropriate packaging, and compliance with Nationally Recognized Testing Laboratory (NRTL) standards for certain equipment. Specific instructions regarding shipment procedures, the need for prior written approvals for changes, and the necessity of documentation during delivery are highlighted. The document emphasizes strict adherence to quality systems and the importance of communication regarding any product issues. This purchase order illustrates the systematic approach to procurement and quality assurance within federal contract operations, covering multiple compliance and safety aspects for effective supplier management.
    Lifecycle
    Title
    Type
    Software Maintenance *No substitutes*
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