Minneapolis VAMC Chiller Maintenance Pre-Solicitation Notice
ID: 36C26325Q0610Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 23 (36C263)Saint Paul, MN, 55101, USA

NAICS

Facilities Support Services (561210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Original Source

https://sam.gov/opp/6eb28cc662b246589c1b83c82562a8e4/view
Timeline
    Description

    The Department of Veterans Affairs, specifically the Network Contract Office 23, is seeking qualified contractors for chiller maintenance services at the Minneapolis Veterans Affairs Medical Center (VAMC). The procurement aims to ensure the efficient operation of various chiller units through scheduled preventative maintenance and emergency repair services, with a contract value estimated at approximately $47 million. This solicitation is critical for maintaining the infrastructure that supports healthcare services for veterans, ensuring compliance with federal standards and operational efficiency. Interested vendors should note that the offer deadline has been extended to May 9, 2025, and are encouraged to direct inquiries to Jeffrey Brown at Jeffrey.Brown8@va.gov.

    Point(s) of Contact
    Jeffrey Brown
    Jeffrey.Brown8@va.gov
    Files
    Title
    Posted
    S02 Chiller Maintenance MPls VAMC 36C26325Q0610.docx
    The document outlines a federal solicitation for chiller maintenance services at the Minneapolis Veteran Affairs Health Care System (MVAHCS). The procurement value is approximately $47 million, with the contractor expected to provide preventative maintenance, emergency repairs, and associated services for various chiller units listed in detail. The contract spans from May 15, 2025, through May 14, 2030, with multiple option periods defined. Key expectations include certified technicians, comprehensive maintenance programs including seasonal startups and shutdowns, diagnostic abilities for system failures, and adherence to safety and security protocols on the VA campus. Contractors must ensure both operational efficiency and compliance with environmental regulations throughout service delivery. The document specifies strict invoicing procedures, payment methods, and insurance requirements. Overall, this solicitation illustrates the government's commitment to maintaining facility operations in compliance with federal standards, ensuring the health and safety of VA services for veterans through proper maintenance and care of critical infrastructure.
    S02 DOL WD 2015-4945 R27 122324.txt
    The document outlines Wage Determination No. 2015-4945 from the U.S. Department of Labor under the Service Contract Act, providing minimum wage rates and fringe benefits required for various occupations within specific counties in Minnesota and Wisconsin. Effective January 30, 2022, contracts entered into must adhere to Executive Order 14026, mandating a minimum wage of $17.75 per hour for performance in 2025, unless listed rates are higher. For contracts awarded prior to this, the applicable minimum wage is $13.30 per hour. The document lists a range of job classifications with corresponding pay rates, including administrative, automotive, health, and technical occupations. Additionally, it specifies fringe benefits such as health and welfare, vacation, and holidays. Contractors are instructed to comply with regulations regarding paid sick leave as per Executive Order 13706, and guidelines on uniform allowances and hazardous pay differentials are provided. A conformance process is detailed for unlisted employee classifications, ensuring fair wage determinations adhere to labor standards. This document supports federal RFPs and grants by ensuring compliance with compensation standards for contract labor, aiming for fair treatment of workers under federal contracts.
    S06 Offer Deadline Extension 36C26325Q0610 0003.docx
    The document outlines an amendment to a solicitation (36C26325Q0610) issued by the Department of Veterans Affairs’ Network 23 Contracting Office. The primary purpose of the amendment is to extend the deadline for offers to May 9, 2025, at 17:00 CDT. This extension is intended to allow additional time for vendors to submit inquiries and receive responses from the Veterans Administration regarding the solicitation. The amendment specifies that offerors must acknowledge receipt of this amendment and the proper procedures for doing so, including submission by various methods. It also clarifies that all other terms and conditions of the initial solicitation remain unchanged and in effect. The responsible contracting officer for this amendment is Jeffrey Brown, who retains authority under FAR regulations. The amendment emphasizes the importance of compliance with the new offer deadline, reiterating the need for timely acknowledgment to avoid rejection of offers.
    S06 Offer Deadline Extension Chiller Maint Mpls VAMC 36C26325Q0610 0002.docx
    The document outlines an amendment to a solicitation issued by the Department of Veterans Affairs, Network 23 Contracting Office, specifically revising Offer Identification Number 36C26325Q0610. The primary purpose of this amendment is to extend the deadline for receiving offers to May 2, 2025, at 17:00 CDT, allowing vendors additional time to address questions posed to the Veterans Administration. The amendment indicates that all terms and conditions from the original solicitation remain unchanged, except for the new deadline. Contractors are advised to acknowledge receipt of the amendment in their offers or through electronic communication to ensure compliance with bidding requirements. The document emphasizes that failure to acknowledge the amendment could lead to offer rejection. This amendment reinforces the VA's commitment to transparency and effectiveness in the procurement process, ensuring appropriate vendor participation.
    S06 Response to Vendor Questions 36C26325Q0610 0001.docx
    The document outlines an amendment to a government solicitation by the Department of Veterans Affairs for chiller maintenance services at the Minneapolis Veteran Affairs Health Care System (MVAHCS). It addresses vendor questions regarding repair cost explanations and technician certifications, modifying the requirements to a journeyman HVACR license in lieu of brand-specific certifications. The Statement of Work details the necessity for scheduled preventative maintenance and emergency repair services for various chiller units, specifying required tasks and certifications for technicians. The contractor must provide all necessary equipment and labor, perform detailed diagnostic checks, and submit written reports after service. Additionally, this amendment includes essential timelines for service, conditions for site access, security measures, and submission guidelines for proposals, emphasizing the importance of compliance with safety and operational standards. Consequently, the solicitation remains a pivotal step in ensuring efficient chiller operations and adherence to federal standards.
    S06 Solicitation Cancellation 36C26325Q0610 0004.docx
    The document is an amendment to a solicitation issued by the Department of Veterans Affairs, specifically from the Network 23 Contracting Office. The primary purpose of this amendment is to officially cancel the solicitation numbered 36C26325Q0610. It outlines the administrative requirements for acknowledging the receipt of the amendment, emphasizing the need for offerors/bidders to confirm receipt to avoid rejection of offers. The amendment specifies that all terms and conditions from prior communications remain in effect with the cancellation being the key change. The document concludes with signatures from both the contracting officer and the contractor, indicating formal acceptance of the amendment. This reflects the operational procedures typical in federal RFP processes, illustrating protocol for soliciting bids within government contracting frameworks.
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