Main Building Chilled /Heating water pump VFD replacement
ID: 36C25725Q0735Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF257-NETWORK CONTRACT OFFICE 17 (36C257)San Antonio, TX, 78240, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- PLUMBING, HEATING, AND WASTE DISPOSAL EQUIPMENT (J045)

Set Aside

Service-Disabled Veteran-Owned Small Business Set Aside (SDVOSBC)

Original Source

https://sam.gov/opp/143fe20bac464db2856248b85589a449/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified contractors for the replacement of Variable Frequency Drives (VFDs) for chilled water pumps at the Central Texas Veterans Healthcare System in Dallas, Texas. The project involves providing, installing, and replacing obsolete VFDs, with a budget of $19 million and a delivery requirement of 180 days after receipt of order. This procurement is particularly significant as it emphasizes participation from service-disabled veteran-owned small businesses, aligning with federal regulations and standards for government contracts. Interested parties must submit their proposals by August 15, 2025, at 9:00 AM CDT, and can direct inquiries to Mr. Shawn R. Reinhart at shawn.reinhart@va.gov or by phone at 254-421-6661.

    Point(s) of Contact
    Mr. Shawn R. Reinhart
    (254) 421-6661
    shawn.reinhart@va.gov
    Files
    Title
    Posted
    36C25725Q0735.pdf
    The federal Request for Proposal (RFP) 36C25725Q0735 outlines an acquisition for the replacement and installation of Variable Frequency Drive (VFD) units for chilled water pumps at the Department of Veterans Affairs (VA) locations in Dallas, Texas. The selected contractor will provide, install, and replace obsolete VFDs with specified ratings as outlined in the Statement of Work. The project budget is set at $19 million, with a delivery requirement of 180 days after receipt of order. The acquisition is open to all businesses, but emphasizes participation from small business categories, including service-disabled veteran-owned businesses. The contract emphasizes compliance with federal regulations, including terms of payment, subcontracting limitations, and warranties on workmanship. The contractor must ensure that personnel are qualified and adhere to safety standards while performing work during designated hours. The document illustrates a structured procurement process that aligns with federal guidelines for government contracts, ensuring that contractors are held to rigorous standards throughout the duration of the project.
    36C25725Q0735 0001.pdf
    The Department of Veterans Affairs is amending solicitation 36C25725Q0735 to address inquiries from potential bidders regarding a contract for replacing Variable Frequency Drives (VFDs) at the Central Texas Veterans Healthcare System. A site visit is scheduled for July 30, 2025, to provide an opportunity for bidders to assess the project conditions firsthand. Key details clarified include that there is no incumbent contractor or existing contract award related to this project. The amendment also states that bidders must create their own pricing templates, as no specific format will be provided by the VA. Contractors are required to submit project-specific Quality Assurance/Quality Control (QA/QC) and safety plans, and projects on federal installations are tax-exempt. Responses to the bidders’ questions addressed technical requirements for integrating the new ABB VFDs with existing systems, programming assistance by the VA controls shop, and potential electrical work related to the installation. This amendment serves as a pivotal resource for potential bidders to align with project requirements and expectations, ultimately facilitating informed proposals for the upcoming contract award.
    36C25725Q0735 0002.pdf
    This document is an amendment to a solicitation number 36C25725Q0735, issued by the Department of Veterans Affairs for a project concerning heating and chilled water pumps at the Central Texas Veterans Healthcare System. The amendment extends the deadline for proposal submissions from August 8, 2025, to August 15, 2025, at 9:00 AM CDT. It addresses inquiries made after a site visit, clarifying operational questions around the project. Key clarifications include that work must occur during normal business hours of 8:00 AM to 4:30 PM, Monday to Friday, and that pump outages will require careful coordination, especially for chilled water pumps. Additionally, the document states that Siemens will not perform tie-ins for system automation; the VA's controls shop will assist instead. This amendment is vital as it ensures potential contractors have the necessary information to prepare accurate proposals, thereby facilitating the project's progression efficiently and transparently within the confines of federal procurement procedures.
    36C25725Q0735 Sources Sought Notice.pdf
    The Department of Veterans Affairs is seeking responses for the replacement of chilled water pump Variable Frequency Drives (VFDs) at its Dallas VA Medical Center. This sources sought notice, designated under solicitation number 36C25725Q0735, is set to be addressed to Service Disabled Veteran Owned Small Businesses (SDVOSBs) by July 18, 2025. The project involves supplying and replacing obsolete Cutler-Hammer HV9000 units across multiple buildings, with specifics including various sizes and capacities, each requiring specialized NEMA Type 3R enclosures and electrical certifications for proper installation. Interested contractors are asked to provide relevant business credentials including their SAM registration information, existing GSA/VA contracts if applicable, and estimated market pricing. Responses will help determine future solicitations and potential set-asides for qualified SDVOSBs. This notice serves as an informational tool for planning and does not constitute a contract offer. Responses should be submitted via email specifically addressing Mr. Shawn R. Reinhart, with follow-up details limited to the outlined requirements.
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