Amendment 0001 to Solicitation 36C77626B0001, issued by the Department of Veterans Affairs, Program Contracting Activity Central, extends the deadline for offers and publishes the Site Visit Sign-In Sheet for the EHRM Tier 2 Data Center Construction – Big Spring project. This amendment, dated 11-19-2025, modifies the original solicitation dated 11-06-2025. Offerors must acknowledge receipt of this amendment by returning one copy, acknowledging it on their offer, or sending a separate communication. The purpose is to provide the sign-in sheet from the site visit, ensuring all bidders have access to this information for their proposals.

The Department of Veterans Affairs, Program Contracting Activity Central, issued Amendment 0002 to Solicitation 36C77626B0001 for the EHRM Tier 2 Data Center Construction – Big Spring project. This amendment extends the bid due date for offers to December 18, 2025, at 12:00 PM EST. The purpose of this modification is solely to adjust the deadline for offer submissions. All other terms and conditions of the original solicitation remain unchanged and in full force and effect. Offerors must acknowledge receipt of this amendment by the new deadline through one of the specified methods to ensure their offer is considered.

The Department of Veterans Affairs (VA) is seeking bids for the EHRM Tier 2 Data Center Construction project at the West Texas VA Health Care System in Big Spring, TX. This 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside procurement requires contractors to provide all necessary tools, equipment, materials, labor, and supervision to complete the data center renovation within 225 calendar days. The project is estimated to cost between $5,000,000 and $10,000,000. Bids must include a lump sum price, a bid guarantee (SF 24), and various certifications, all submitted electronically by December 11, 2025, at 12:00 PM EST. A formal site visit is scheduled, and technical questions must be submitted by November 24, 2025.

The Department of Veterans Affairs (VA) is seeking bids for a firm-fixed-price contract for the EHRM Infrastructure Upgrades Tier 2 Data Center construction project at the West Texas VA Health Care System in Big Springs, TX. This project involves renovating vacated space to meet current EHRM criteria, with the selected general contractor furnishing all necessary labor, materials, equipment, and supervision. The solicitation, identified as 36C77626B0001, will be issued as an Invitation for Bids (IFB) in mid-November 2025, with a response deadline of December 18, 2025. This is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, with a NAICS code of 236220 and a size standard of $45.0 million. The construction magnitude is estimated between $5,000,000 and $10,000,000, and the period of performance is approximately 224 calendar days. All inquiries must be submitted in writing via email to Devin Russell at devin.russell@va.gov.

The VHA Infection Control Risk Assessment (ICRA) for Construction, Renovation, and Maintenance (VHA-ICRA-2023-1.0) outlines minimum requirements for infection prevention during facility work. This template, to be used with a Pre-Construction Risk Assessment, categorizes activities (A-D) and patient risk (Low, Medium, High, Highest) to determine required precaution levels (I-IV). It details specific control measures for each level, including dust control, HVAC system protection, waste management, critical barriers, negative pressurization, and anterooms for higher risk activities. The document also includes a permit form for Level III and IV activities. The provided permit for a Category D activity and Medium Patient Risk resulted in a Level IV precaution, requiring stringent controls, including hard barriers and an anteroom. The document emphasizes continuous monitoring and post-activity cleaning and inspection to ensure patient and employee safety.

The VAAR 852.219-75 (JAN 2023) outlines limitations on subcontracting for VA contracts, ensuring compliance with 38 U.S.C. 8127(l)(2). Offerors must certify that if awarded a contract, they will adhere to specific subcontracting limits based on the type of service or construction. For general construction, contractors cannot pay more than 85% of the government-paid amount to firms not certified as Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs). Costs for materials are excluded. The document warns against false certifications, which can lead to criminal, civil, or administrative penalties, including prosecution under 18 U.S.C. 1001. VA may require contractors to provide documentation to demonstrate compliance, and failure to do so can result in remedial action. A formal certification must be completed, signed, and submitted with the offer; otherwise, the offer will be deemed ineligible for award.

The VHA Pre-Construction Risk Assessment (PCRA) template (VHA-PCRA-2023-1.0) outlines minimum requirements for assessing and mitigating safety risks during construction, renovation, and maintenance activities within VHA facilities. It categorizes activities into Inspection/Upkeep, Small-scale, and Large-scale, each with escalating control measures to protect patients, employees, and contractors. The document emphasizes using the activity's statement of work and drawings for assessment, and mandates communication and coordination plans with affected adjacent areas. This PCRA specifically addresses non-infection-related safety and must be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) when applicable. A fillable permit form is included for posting at activity sites, detailing the activity type, project information, and required control measures. The example provided details a “Large Scale” renovation to demo an old office and install a new data center, requiring an ICRA and specific hazard analyses like excavation and dust control plans.

The document provides instructions for an organized site visit scheduled for November 18, 2025, at 9:00 AM CT/10:00 AM ET. Participants are directed to report to 300 Veterans Boulevard, Big Spring, TX 79720, utilizing unmarked parking spaces. The main building entrance is the current access point, and all attendees must check in with Police Services upon arrival. A facility map is included for convenience. For additional information or inquiries, participants should contact the Point of Contact (POC), COR Marcus Fernandez, via email at Marcus.Fernandez@va.gov or by phone at 432-305-9521. This document serves as a guide for those attending the site visit, ensuring a structured and informed experience.

The document "Tier 2 Data Center/ 519-23-908 PRE BID - SITE VISIT SIGN IN SHEET" records attendees at a mandatory pre-bid site visit held on November 18, 2025, at 300 W. Veterans Blvd., Big Spring, Texas 79720. This sign-in sheet is associated with a federal government Request for Proposal (RFP) for a Tier 2 Data Center project. While specific details of the project are not included, the document indicates a formal gathering for prospective bidders to assess the site before submitting proposals. The presence of numerous entries, despite illegible handwriting, signifies interest from various companies in participating in this government contract. This site visit is a critical step in the procurement process, ensuring all potential contractors have a clear understanding of the project's scope and requirements.

This document outlines the requirements for project management and coordination, specifically mandating the use of a web-based project management software package for federal government RFPs, federal grants, and state and local RFPs. The software must facilitate comprehensive project communication and documentation, including features for compiling project data, managing access controls, planning document workflows, and tracking various project communications such as RFIs, submittals, and change orders. It must also support handling PDFs, processing payment applications and contract modifications, creating meeting minutes, managing documents with revision control, overseeing construction progress photographs, and ensuring mobile device compatibility. Contractors are required to participate in these coordination efforts, and the software should be provided with user licenses for the Owner, Architect, and their consultants, along with training. Upon project completion, a locked, readable digital archive of all project data is required.

The VA Big Spring Data Center project involves a bid resubmission for extensive renovations and upgrades at the West Texas VAHCS. The project, fully sprinklered, includes detailed plans for architectural demolition and new work, structural modifications, mechanical, plumbing, electrical, telecom, and fire protection systems. Key aspects include adherence to VA design manuals and codes, coordination among trades, and stringent safety protocols for hazardous materials like asbestos and lead-based paint. Phased construction is planned, with strict requirements for temporary barriers and COR approvals. The project emphasizes careful field verification, submittal review, and maintaining the integrity of fire-rated walls, aiming to modernize the facility while ensuring safety and compliance.

This bid resubmission for the West Texas VA Health Care System, dated July 18, 2025, outlines the comprehensive commissioning and installation requirements for fire suppression systems in a new data center, VA Project #519-23-908. The project encompasses both wet-pipe sprinkler systems and clean agent fire suppression systems. Key aspects include adherence to NFPA standards (NFPA 13, 70, 72, 75, 101, 170, 2001, 25), detailed design criteria, installer qualifications, and extensive submittal requirements for drawings, calculations, and certifications. The document details commissioning procedures, including inspections, pre-functional checklists, contractor tests, and functional performance testing, all managed by a VA-appointed Commissioning Agent. It also specifies training for VA personnel, emphasizing safety, compliance, and detailed documentation throughout the installation and operational phases.

This document is a bid resubmission for the Department of Veterans Affairs Network, West Texas VA Health Care System, for a Data Center project (VA Project #519-23-908). Prepared by CB Design Group, Inc., the bid outlines general requirements, specifications, and drawings for construction. Key aspects include safety, security procedures, utility management, and coordination with ongoing medical center operations. The project involves general construction and telecommunication alterations, with detailed sections on various construction divisions such as existing conditions, concrete, masonry, metals, thermal and moisture protection, openings, finishes, specialties, fire suppression, plumbing, HVAC, electrical, and communications. The document also details requirements for as-built drawings and a comprehensive warranty management plan, emphasizing timely responses to defects. The project necessitates adherence to federal regulations and strict protocols for site operations, material storage, and personnel conduct.