Library of Congress - HVAC unit - National Treasures
ID: 030ADV25Q0042Type: Combined Synopsis/Solicitation
Overview

Buyer

LIBRARY OF CONGRESSLIBRARY OF CONGRESSCONTRACTS SERVICESWashington, DC, 20540, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- PLUMBING, HEATING, AND WASTE DISPOSAL EQUIPMENT (J045)

Original Source

https://sam.gov/opp/5e3c1f50e7cf467980615c21db3d79d2/view
Timeline
    Description

    The Library of Congress is seeking a contractor to replace the outdated HVAC unit at its Secured Storage Facility, which is critical for preserving the institution's invaluable National Treasures. The existing HVAC system, over 30 years old, has experienced significant malfunctions due to pressure loss and leaks, necessitating a reliable replacement to maintain optimal temperature and humidity levels for artifact preservation. This procurement is vital for safeguarding cultural resources and ensuring compliance with operational standards, with a firm-fixed-price contract anticipated. Interested contractors must submit their Phase One quotations by December 2, 2024, and, if selected, will proceed to a site visit before submitting Phase Two responses by January 16, 2025. For further inquiries, potential offerors can contact Jennifer Zwahlen at jzwa@loc.gov or Nikolas Wellstead at nwellstead@loc.gov.

    Point(s) of Contact
    Jennifer Zwahlen
    jzwa@loc.gov
    Nikolas Wellstead
    nwellstead@loc.gov
    Files
    Title
    Posted
    030ADV25Q0042.pdf
    The document outlines a Request for Proposal (RFP) by the Library of Congress for the replacement of the HVAC unit at the Secured Storage Facility, essential for preserving the institution's valuable collections. The current HVAC system, outdated and prone to malfunctions, requires replacement to maintain proper temperature and humidity levels, protecting these treasures from deterioration. The contract stipulates the contractor's responsibilities, including a site visit, final project plan submission, installation, testing, and post-installation support. Specific technical requirements for the new unit are detailed, ensuring it meets operational standards without disrupting the storage environment. The RFP emphasizes the necessity for a contractor capable of onsite maintenance after the warranty period. The contract is classified as firm-fixed-price and includes terms for performance expectations, inspection, and acceptance criteria in compliance with standard federal acquisition regulations. Overall, the document serves as a comprehensive guide for potential contractors outlining the project's scope, technical specifications, administrative details, and compliance requirements necessary to secure the contract for this vital infrastructure project.
    030ADV25Q0042 0001.pdf
    The Library of Congress is seeking a contractor to replace an outdated HVAC unit in its Secured Storage Facility, crucial for preserving its National Treasures. The existing unit, over 30 years old, has encountered significant malfunctions due to pressure loss and leaks, creating a risk to valuable collections. The project outlines the need for the contractor to design, fabricate, and install a new HVAC system that maintains specific temperature and humidity levels, ensuring the safety of the artifacts. Key specifications include: compatibility with existing infrastructure, a requirement for the unit to operate independently of building plumbing, and the necessity for easy access for maintenance. The contractor must complete a thorough site visit, deliver an updated project plan, and provide extensive documentation for operation and maintenance post-installation. Warranty provisions and response times for any malfunctions are also detailed in the requirements. This project reflects the government's commitment to safeguarding its cultural resources through strategic infrastructure improvements while adhering to regulations and operational standards.
    030ADV25Q0042 0002.pdf
    This document serves as an amendment to a solicitation and contract relating to project number 030ADV25Q0042, administered by the Contracts and Grants Directorate of the Library of Congress. It outlines the procedures for offerors to acknowledge receipt of the amendment and specifies that the deadline for submission is extended, which is critical for compliance and timely response. The amendment is executed under Federal Acquisition Regulation authorities to make administrative changes to the existing contract. Key attachments are referenced, including a price schedule and responses to questions from offerors, indicating that the solicitation process is active and evolving. The document stresses the importance of acknowledging the amendment properly to avoid the rejection of offers. The overall aim is ensuring clarity in the contracting process and facilitating communication between the issuing office and potential contractors.
    Attachment J1 - Price Schedule 11-12-24 - 1 page.xlsx
    The document outlines a Request for Proposal (RFP) for the installation of a new HVAC unit at the National Treasures site, detailing deliverables and specifications for the project scheduled for completion by November 12, 2024. Key deliverables include a kick-off meeting, a final project plan, the removal of the existing HVAC unit, installation of the new unit, and post-installation testing. Additionally, labor hours for the project will need to be recorded, alongside relevant equipment and parts. A warranty period is specified from October 1, 2025, to September 30, 2026. The document stresses the requirement to submit price schedules solely in Excel format to ensure compatibility with the Library's systems. Overall, this RFP emphasizes thorough planning, installation procedures, and compliance with warranty stipulations for the HVAC project, reflecting the expectations for federal contracting processes aimed at facility upgrades.
    Attachment J2 - Responses to Offeror Questions - 11-22-2024.pdf
    The document pertains to a federal Request for Proposals (RFP) and addresses questions from potential offerors regarding the bidding process for a project involving comprehensive planning and execution. Key points include the requirement for a kickoff meeting and site visit pricing, with a reference to solicitation section L for details on the site visit process. Offerors are instructed to provide a technical proposal outlining their approach and qualifications, while pricing will occur post-selection of the awardee. The unconventional format noted by an offeror, which mirrors a sources sought notice rather than a combined solicitation, is clarified by referencing sections L and M, which outline the submission instructions and evaluation criteria. The Library emphasizes that no specific brands or models are solicited, urging offerors to interpret requirements creatively and propose solutions that best address the Library's needs. This document exemplifies the complexities involved in federal RFPs, highlighting the importance of understanding both procedural guidelines and project requirements to develop competitive bids.
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    Library of Congress - HVAC unit - National Treasures
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    Combined Synopsis/Solicitation
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