FY25 Variable Refrigerant Flow (VRF) System Support Svc
ID: FA301625R0034Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA3016 502 CONS CLJBSA LACKLAND, TX, 78236-5286, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Original Source

https://sam.gov/opp/1b68215b12c644108cd6c380452f96b5/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is seeking qualified contractors to provide Variable Refrigerant Flow (VRF) system support services at Joint Base San Antonio (JBSA), Texas. The contractor will be responsible for delivering non-personal maintenance, repair, and training services for VRF systems across multiple JBSA installations, ensuring compliance with industry standards and manufacturer recommendations. This initiative is crucial for maintaining operational efficiency and service delivery within JBSA, as it involves corrective and preventative maintenance, emergency response services, and regular reporting requirements. Interested parties must respond to the Sources Sought Notice by April 15, 2025, and can direct inquiries to Teresa Sullivan at teresa.sullivan.4@us.af.mil or N. Marie Phillips at norena.phillips@us.af.mil.

    Point(s) of Contact
    Teresa Sullivan
    teresa.sullivan.4@us.af.mil
    N. Marie Phillips
    norena.phillips@us.af.mil
    Files
    Title
    Posted
    PWS Variable Refrigerant Flow (VRF) - DRAFT - 02Apr25.pdf
    The Performance Work Statement (PWS) outlines the requirements for Variable Refrigerant Flow (VRF) system support services at Joint Base San Antonio (JBSA), Texas, primarily for the 502d Civil Engineering Squadron (502 CES). The contractor is tasked with providing maintenance, repair, and training services for VRF systems across various JBSA sites. Key personnel include certified VRF technicians and instructors responsible for hands-on training to 502 CES HVAC technicians. Maintenance responsibilities encompass corrective and preventative services, ensuring compliance with manufacturer recommendations. Regular reporting is mandated, including weekly maintenance reports and monthly training schedules. Emergency response services are also required, necessitating a swift on-site presence within two hours of notification. The contractor must adhere to government guidelines regarding quality control, safety, and environmental compliance, with provisions for periodic performance assessments. The document stipulates the provision of necessary facilities, equipment, and the importance of maintaining safety and security standards on base. Appendices detail the inventory of VRF systems, personnel training requirements, and designated training locations. Overall, the PWS aims to ensure efficient and responsive management of VRF systems essential for JBSA operations.
    Sources Sought Notice - VRF .pdf
    The Department of the Air Force issued a Sources Sought Notice to identify qualified small business contractors capable of providing technical maintenance support for Variable Refrigerant Flow (VRF) systems across Joint Base San Antonio (JBSA) installations. The government seeks market information in accordance with federal regulations, focusing on NAICS 238220 for plumbing, heating, and air-conditioning services, with a planned Firm Fixed Price (FFP) contract. Interested entities must respond by April 15, 2025, submitting a questionnaire regarding their capabilities and business classifications. The contractor's services will include all necessary personnel, equipment, and materials, ensuring compliance with industry standards and manufacturers' recommendations. The notice emphasizes that participation is voluntary, with responses aiding acquisition strategy development without guaranteeing contract awards or notifying respondents of outcomes. The preliminary work statement (attached) outlines the specifics for the VRF systems maintenance requirement. This initiative underscores the government's aim to enhance operational efficiency and service delivery within JBSA settings.
    Lifecycle
    Title
    Type
    FY25 Variable Refrigerant Flow (VRF) System Support Svc
    Currently viewing
    Sources Sought
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