W065--Equipment Lease and Maintenance for Mailing, Shipment Tracking, Proof of Delivery Receiving Services for Mailroom and Warehouse. Base Plus 4 Option Yrs.
ID: 36C26225Q0464Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF262-NETWORK CONTRACT OFFICE 22 (36C262)Gilbert, AZ, 85297, USA

NAICS

Office Machinery and Equipment Rental and Leasing (532420)

PSC

LEASE OR RENTAL OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (W065)

Original Source

https://sam.gov/opp/db33cd9e26d14090b514a71e0828e4f9/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting proposals for the lease and maintenance of mail metering machines and package tracking equipment for the Jerry L Pettis VA Medical Center in Loma Linda, California. The procurement aims to replace outdated mail systems and enhance the efficiency of mail processing services, accommodating an estimated 265,000 outgoing mail items annually. This initiative is critical for ensuring compliance with USPS and VA standards while improving operational efficiency in mail processing. Proposals must be submitted electronically by February 24, 2025, with an estimated contract value of $40 million over a potential five-year period. Interested parties should direct inquiries to Contracting Officer Anette Doan at Anette.Doan@va.gov or call 562-766-2200.

    Point(s) of Contact
    Anette DoanContracting Officer
    (562) 766-2200
    Anette.Doan@va.gov
    Files
    Title
    Posted
    36C26225Q0464.docx
    The Department of Veterans Affairs is seeking proposals for the leasing and maintenance of mail metering and tracking equipment at the Jerry L Pettis VA Medical Center in Loma Linda, California. This Request for Quotes (RFQ) 36C26225Q0464 involves a base year of service starting April 1, 2025, followed by four optional years. The intention is to replace outdated systems with equipment that meets USPS and VA standards, ensuring continuity during maintenance or emergencies. Contractors must provide all necessary hardware, software, ongoing support, and training. Key features required include high-volume processing capabilities, compliance with intelligent mail standards, automatic weighing, electronic receipt processing, and security measures for sensitive data. Proposals must be submitted via email by February 24, 2025, and remain valid for at least 60 days. The project underscores the VA’s commitment to improving operational efficiency in mail processing while complying with applicable federal regulations. All administrative questions are to be directed to the designated contracting officer.
    Approved Hand Held Computers-Devices.xlsx
    The document outlines a list of Cerner validated handheld computers, detailing models from manufacturers Honeywell, Intermec, and Zebra (formerly Motorola), along with their specifications such as screen size, resolution, and operational status. The file includes notes on the technical requirements for each device in relation to Cerner applications, emphasizing that consultation with a Cerner associate is essential for selecting the right device to ensure compatibility. It specifies known end-of-life announcements for various models, indicating the continued support for certain devices based on component availability while outlining that no new software updates will occur after a specified last order date. This guidance is crucial for organizations involved in healthcare technology to ensure they select appropriate hardware that aligns with their software applications, especially as they seek to meet federal and state requirements for modern medical information systems. The documentation provides clear insights into the lifecycle management of these devices, aiding in compliance with government procurement processes.
    RFQ Mailroom Equipment 36C26225Q0464 Due 2-24-25.pdf
    The Department of Veterans Affairs is soliciting proposals for the lease of mail metering machines and package tracking equipment for the Jerry L Pettis VA Medical Center in Loma Linda, California. The acquisition is intended to replace outdated mail systems and enhance the efficiency of mail processing services, accommodating an estimated 265,000 outgoing mail items per year. The contract comprises a base year (April 1, 2025 - March 31, 2026) with four optional renewal years. The required equipment includes USPS compliant mail metering systems that integrate features for efficient postage assignment and track packages effectively. Key elements involve substantial maintenance support, installation, training, and adherence to stringent federal security measures. Proposals must be submitted electronically by February 24, 2025, and will be evaluated based on compliance with detailed specifications and pricing. Contract values are estimated at $40 million over the potential five-year period, fostering a competitive and unrestricted solicitation process, while encouraging small business participation in compliance with federal regulations.
    Similar Opportunities
    W075--Mail Meter Lease for Louisville VA Medical Center 603-25-3-4072-0017 Base plus 2 Option Years
    Buyer not available
    The Department of Veterans Affairs is issuing a presolicitation notice for a firm-fixed-price contract to lease Mail Meter Equipment and provide maintenance services for the Louisville VA Medical Center. The objective of this procurement is to ensure the timely delivery of the required equipment within 30 days following the award notice, which is anticipated to be posted on the BetaSam.gov website around February 19, 2025. This equipment is crucial for the efficient handling of mail services within the medical center, supporting its operational needs. Interested contractors must be registered in the System for Award Management (SAM) to be eligible for proposal submission, and inquiries can be directed to Contracting Officer Scott Dickey at scott.dickey@va.gov or by phone at 615-225-5635.
    R604--MWV Mail Meter Equipment Lease RFI
    Buyer not available
    The Department of Veterans Affairs is seeking information from vendors regarding the leasing of mail meter equipment for the Martinsburg VAMC in West Virginia. The procurement aims to acquire a digital mail metering system capable of processing a minimum of 160 letters per minute, with essential features such as scanning, certified mail labeling, and comprehensive operational support services. This initiative is critical for enhancing the efficiency of mail processing within the VA, ensuring compliance with federal regulations and compatibility with existing systems. Interested vendors should submit their capabilities and specifications by February 18, 2025, and may contact Stephanie Henderson at stephanie.henderson3@va.gov for further inquiries.
    8135--760-25-1-060-0131 -Leavenworth CMOP MAILERS -(VA-25-00028145)
    Buyer not available
    The Department of Veterans Affairs is soliciting bids for the procurement of mailers required for use with AutoBag packaging machines at the Shawnee Consolidated Mail Outpatient Pharmacy (CMOP). The contract, identified by solicitation number 36C77025Q0094, seeks stretchable mailers that must be tested and approved for compatibility with specific machinery, with staggered deliveries anticipated to begin in April 2025. This procurement is critical for ensuring the operational continuity of the CMOP, which plays a vital role in the distribution of medical supplies. Interested vendors must submit their proposals by February 17, 2025, and can contact Contract Specialist Kayla E Powers at Kayla.Powers@va.gov for further details.
    J049--MOBILE MEDICAL UNIT SERVICE & REPAIR
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking proposals for the service and repair of mobile medical units, as outlined in solicitation number 36C25725R0022. The procurement aims to ensure comprehensive maintenance, including preventive and corrective services for vehicle power systems, truck chassis components, and HVAC systems, with a focus on timely responses to emergency calls. This initiative is crucial for maintaining high-quality healthcare services for veterans, reflecting the VA's commitment to operational excellence. Interested vendors should note that the total award amount is approximately $9 million, with a contract duration of five years, and proposals must be submitted by February 20, 2025, at 12 PM Central Time to Contract Specialist Lesley Kitchen at Lesley.Kitchen@va.gov.
    J065--Candela VBeam Perfecta Preventative and Corrective Maintenance at the Greater Los Angeles VA Healthcare System
    Buyer not available
    The Department of Veterans Affairs is seeking qualified contractors for the preventative and corrective maintenance of the Candela VBeam Perfecta laser unit at the Greater Los Angeles VA Healthcare System. The contract requires the contractor to provide all necessary labor, materials, and services to ensure optimal performance of the equipment, including scheduled preventive maintenance inspections and on-site corrective repairs, with technician support required five days a week and emergency service available after hours and on holidays. This initiative is crucial for maintaining high standards of healthcare services, ensuring compliance with manufacturer protocols and The Joint Commission standards. Interested small businesses must submit their proposals by February 18, 2025, with inquiries accepted until February 10, 2025, directed to Contract Specialist Loan Dho at loan.dho@va.gov.
    6515--VISN22 ScriptPro Brand name or Equal
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for the procurement of the ScriptPro Pharmacy Management System, with an emphasis on brand name or equal products. This solicitation, identified as RFQ 36C26225Q0148, aims to enhance pharmacy automation across various VA medical facilities within VISN 22, ensuring compatibility with existing technology and compliance with specified requirements. The contract will involve the delivery of both hardware and software components essential for improving operational efficiency in veteran healthcare services. Interested vendors must submit their bids by February 18, 2025, at 7:00 AM PST, and can direct inquiries to Contracting Officer Anthony Dela Cruz at anthony.delacruz@va.gov or by phone at 562-766-2284.
    R602--Mail Courier Services for Northern California Regional Reproduction Center VA
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for mail courier services to support the Northern California Regional Reproduction Center. This presolicitation notice outlines the requirement for reliable courier services, emphasizing the importance of these services in facilitating the operations of the VA. The opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 492110, with a place of performance located at 3230 Peacekeeper Way, McClellan Park, CA. Interested parties must respond by February 25, 2025, at 12:00 PM Pacific Time, and can contact Contract Specialist Regina E Spillane at Regina.spillane1@va.gov or (925) 372-2386 for further information.
    S209--AMENDED - Surgical Scrub Dispensing Services Lebanon VA Medical Center
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract to provide Surgical Scrub Dispensing Services at the Lebanon VA Medical Center. The contract, which is expected to span five years from May 10, 2025, to May 9, 2030, includes the installation and maintenance of automated scrub dispensing and return machines, as well as the laundering and management of scrub rentals, with an anticipated annual usage of between 300,000 to 800,000 scrubs. This procurement is crucial for maintaining hygiene standards and operational efficiency within the medical facility, ensuring that medical staff have access to sanitized scrubs without incurring rental charges. Interested vendors must submit their proposals via email by February 21, 2025, and can direct inquiries to Contracting Officer Stephanie McFadden at stephanie.mcfadden@va.gov or by phone at 717-222-0417.
    X1DB--LA Vet Center (Gardena) 10-year succeeding Lease
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for a 10-year succeeding lease for the LA Vet Center located in Gardena, California. The procurement aims to secure a clinical space that is accessible, well-maintained, and suitable for providing various counseling services to veterans and their families, with specific requirements for building specifications, safety standards, and tenant improvements. This opportunity is critical for enhancing the support services available to veterans, ensuring compliance with federal regulations, including fire safety, seismic safety, and accessibility standards. Interested parties should contact Realty Specialist Arvee Vinas at Arveejohn.vinas@va.gov or by phone at 562-766-2345 for further details, with proposals due by March 13, 2025.
    6740--3D Printer for SCI/CLC
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for a MarkForged X7 industrial-grade 3D printer to support rehabilitation efforts at the VA San Diego Spinal Cord Injury and Community Living Center. This procurement aims to acquire a printer capable of producing jigs, tools, and parts essential for the therapy of long-term spinal cord injury patients. The selected contractor will be responsible for delivery and installation of the printer between April 18 and May 18, 2025, with proposals due electronically by February 18, 2025. Interested vendors must be registered with the System for Award Management (SAM) and will be evaluated based on price and past performance, ensuring compliance with federal acquisition regulations. For further inquiries, contact Contract Specialist Alexandra Arzola at alexandra.arzola@va.gov or call 210-617-5300.