R604--MWV Mail Meter Equipment Lease RFI
ID: 36C24525Q0314Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF245-NETWORK CONTRACT OFFICE 5 (36C245)LINTHICUM, MD, 21090, USA

NAICS

Other Commercial and Industrial Machinery and Equipment Rental and Leasing (532490)

PSC

SUPPORT- ADMINISTRATIVE: MAILING/DISTRIBUTION (R604)
Timeline
    Description

    The Department of Veterans Affairs is seeking information from vendors regarding the leasing of mail meter equipment for the Martinsburg VAMC in West Virginia. The procurement aims to acquire a digital mail metering system capable of processing a minimum of 160 letters per minute, with essential features such as scanning, certified mail labeling, and comprehensive operational support services. This initiative is critical for enhancing the efficiency of mail processing within the VA, ensuring compliance with federal regulations and compatibility with existing systems. Interested vendors should submit their capabilities and specifications by February 18, 2025, and may contact Stephanie Henderson at stephanie.henderson3@va.gov for further inquiries.

    Point(s) of Contact
    stephanie.henderson3@va.govstephanie.henderson3@va.gov
    stephanie.henderson3@va.gov
    stephanie.henderson3@va.gov
    Files
    Title
    Posted
    The Department of Veterans Affairs issued a Sources Sought Notice for leasing mail meter equipment, aimed at gathering information for planning purposes. The targeted facility is the Martinsburg VAMC (ZIP 25405), with a response deadline of February 18, 2025. This RFI solicits capabilities from vendors regarding the provision and leasing of a digital mail metering system capable of processing at least 160 letters per minute, incorporating features such as scanning, labeling for certified mail, and various operational and support services. The anticipated system must meet strict specifications, including security, software compliance with federal regulations (including FedRAMP and VA approvals), and compatibility with existing equipment. Vendors are required to provide detailed information covering their service offerings, authorizations, and product specifications, aiding the government in deciding future acquisition approaches. The document emphasizes the importance of performance metrics, maintenance support, and ongoing training for personnel to ensure operational readiness. This request is not a formal solicitation but is critical in gathering necessary market intelligence for an upcoming procurement process associated with the VA's operational needs.
    Lifecycle
    Title
    Type
    Sources Sought
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