4210--Quick Response Fire Sprinkler Installation Services Notice of Intent to Sole Source
ID: 36C25625Q0414Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF256-NETWORK CONTRACT OFFICE 16 (36C256)RIDGELAND, MS, 39157, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

FIRE FIGHTING EQUIPMENT (4210)

Original Source

https://sam.gov/opp/836b77d84bab48f0b639a1e78c8c09f7/view
Timeline
    Description

    The Department of Veterans Affairs intends to award a sole-source contract to HurtVet Subcontracting LLC for the installation of quick response fire sprinklers at the Overton Brooks VA Medical Center in Shreveport, Louisiana. The contractor will be responsible for installing fire sprinklers, certifying the installed heads, and replacing fire system pressure gauges in compliance with NFPA 20 standards, addressing deficiencies identified in a recent inspection. This initiative is crucial for maintaining safety compliance within VA facilities and supports the agency's commitment to service-disabled veteran-owned small businesses (SDVOSBs). Responses to this notice are due by January 31, 2022, at 10:00 am CST, and interested parties can contact Alan Scanio at alan.scanio@va.gov for further information.

    Point(s) of Contact
    Alan ScanioContract Specialist
    N/A
    N/A
    alan.scanio@va.gov
    Files
    Title
    Posted
    36C25625Q0414.docx
    The Department of Veterans Affairs (VA) intends to contract with HurtVet Subcontracting LLC to provide quick response fire sprinkler installation services at the Overton Brooks VA Medical Center in Shreveport, LA. Planned as a sole-source firm-fixed price contract for four months, the project requires the contractor to install fire sprinklers, certify installed heads, and replace fire system pressure gauges per NFPA 20 standards. This initiative aligns with the agency’s objective to maintain safety compliance in its facilities and supports service-disabled veteran-owned small businesses (SDVOSBs). The deadline for responses to the notice is January 31, 2022, at 10:00 am CST. The document includes references to additional supporting files such as a draft statement of work and a justification for the sole source decision.
    DRAFT PWS.pdf
    The Overton Brooks VA Medical Center in Shreveport, LA, is soliciting contractor services to address deficiencies in its fire sprinkler systems. The project involves installing quick response fire sprinklers in several designated locations, replacing pressure gauges per NFPA standards, and ensuring system certification upon completion. Key areas identified for modification include NFS closets, electrical rooms, and various mechanical spaces, necessitating specific installation of pendant and upright sprinkler heads. The work must comply with current NFPA regulations and OSHA safety standards, prioritizing minimal disruption to fire protection, with no area being without coverage for over 10 hours. The contract is a firm-fixed price, requiring detailed breakdowns by task and location. The contractor must be licensed in Louisiana and complete the work by April 30, 2025. The performance of the work will be assessed against established quality levels, emphasizing compliance with specific fire safety codes. Overall, this request for proposals highlights the VA's commitment to ensuring fire safety and regulatory compliance within its facilities.
    JUSTIFICATION_Redacted.pdf
    The Department of Veterans Affairs (VA) seeks to justify a sole source contract for fire sprinkler installation at the Overton Brooks Veteran Affairs Medical Center in Shreveport, Louisiana, following inspection deficiencies. The contract, estimated to exceed the micro-purchase threshold yet remain below the simplified acquisition threshold of $250K, will be awarded to HurtVet Subcontracting, LLC, a service-disabled veteran-owned small business (SDVOSB) that has previously engaged with the facility. The urgent need to meet fire code compliance necessitates this sole sourcing, as only one qualifying SDVOSB responded to market research inquiries. Although various companies were identified through databases, only HurtVet was deemed capable of fulfilling the requirements effectively. The justification aligns with FAR guidelines allowing for other than full and open competition due to unique circumstances of this acquisition. The contracting officer, Peter Wren, certifies the documentation's accuracy and necessity to ensure prompt remediation of the facility's deficiencies. This document emphasizes the VA's commitment to maintaining compliance and safety standards in veteran care facilities.
    Service- Notice of Intent to Award a Sole Source.docx
    The Overton Brooks VA Medical Center, located in Shreveport, Louisiana, intends to award a sole-source contract for the installation and replacement of fire suppression components following deficiencies identified in a recent inspection. The contract is designated for HurtVet Subcontracting LLC, which is anticipated to be awarded on February 15, 2025. The items required include pepper sprinklers, piping, mechanical tees, and other associated materials. The government's decision to bypass competitive bidding is evaluated solely based on responses to this notice, which is primarily informational and not a request for proposals. Interested parties are invited to demonstrate their qualifications, including proof of licensure and capability to perform the services outlined. The notice will close on October 29, 2024. The associated NAICS code for this acquisition is 238220, concerning Plumbing, Heating, and Air Conditioning Contractors. The document underscores the government's discretion in finalizing contract offerings, emphasizing a preference for licensed professionals within the scope of fire suppression system installation in Louisiana.
    Similar Opportunities
    Building and Energy Management Control System
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for a service contract related to the Building and Energy Management Control System at the Overton Brooks VA Medical Center in Shreveport, Louisiana. The contractor will provide on-site support for 8 hours per week, focusing on the existing Johnson Controls Inc. Building Automation System (BAS), specifically the Metasys product, with objectives including preventative maintenance, system calibration, and energy management enhancements. This initiative underscores the government's commitment to operational efficiency and its support for service-disabled veteran-owned small businesses, with a total estimated contract value of $47 million over one base year and four optional renewal years. Proposals are due by January 31, 2025, with questions accepted until January 27, 2025; interested vendors should contact Jimmie E. Frost at jimmie.frost@va.gov for further information.
    Z2DA--FY25: NRM (PROJ: 516-25-608) DB Correct Building 100 Sprinkler Deficiencies (VA-25-00004184)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for a Design-Build project aimed at correcting sprinkler deficiencies in Building 100 at the C.W. Bill Young Medical Center in Bay Pines, Florida. The project involves replacing existing non-quick response sprinkler heads with compliant quick response types that meet current NFPA codes and VA directives, along with updating hydraulic calculations and fire sprinkler layout drawings. This initiative is crucial for enhancing safety and compliance within veteran facilities, with an estimated contract value between $500,000 and $1,000,000. Interested Service Disabled Veteran-Owned Small Businesses (SDVOSB) must attend a site visit on December 16, 2024, and submit Phase 1 proposals by February 5, 2025. For further inquiries, contact Contracting Officer Stacy Figlinski at Stacy.Figlinski@va.gov or (813) 940-2788.
    J063--NTX Fire Alarm/Sprinkler Systems PM Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 17, is seeking proposals from qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) for preventive maintenance services of fire alarm and sprinkler systems across multiple facilities in Texas. The procurement aims to ensure compliance with safety standards through regular inspections, testing, and necessary repairs, adhering to the National Fire Protection Association (NFPA) guidelines. This contract, valued at approximately $25 million, includes a base year and four option years, with responses due by January 31, 2025, at 4 PM Central Time. Interested parties should direct inquiries to Contract Specialist Sherine Brooks via email at Sherine.Brooks@va.gov or by phone at 254-899-6034.
    J041-- Quarterly Power Washing of Kitchen Vent Hoods and Exhaust Cleaning (5 total vent hoods)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking quotes for quarterly power washing and exhaust cleaning services for kitchen vent hoods at the Overton Brooks VA Medical Center in Shreveport, Louisiana. The procurement involves cleaning five kitchen exhaust systems, ensuring compliance with NFPA 96 and The Joint Commission standards, and requires completion of services within 90 to 100 days post-award. This contract is set aside for small businesses and includes a base period of one year with four optional renewal years, emphasizing safety and regulatory compliance. Interested vendors must submit quotes by February 13, 2025, and direct any questions to Contract Specialist Rhonda Gibson at rhonda.gibson2@va.gov.
    G099--Medical Respite Residential Contract Shreveport, LA
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide Medical Respite Residential services at the Overton Brooks VA Medical Center in Shreveport, Louisiana. The objective is to identify potential sources capable of offering community-based housing and supportive services for homeless veterans, particularly those requiring recuperative care following illness or injury. This initiative is crucial for facilitating access to medical, mental health, and rehabilitative services for veterans experiencing homelessness. Interested parties must respond to this Sources Sought notice by emailing Thomas M. Kovarovic at thomas.kovarovic@va.gov, with the contract period set from March 1, 2025, to February 28, 2027, under a fixed-price Indefinite Delivery Contract structure.
    N041--Exhaust Installation
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide exhaust installation services for the Veterans Health Care System of the Ozarks under solicitation number 36C25625Q0358. The project involves the installation of a working exhaust system in building 21's elevator mechanical room, requiring management, labor, materials, and equipment while adhering to safety measures and compliance with building codes. This procurement is particularly significant as it aims to enhance hospital operations while minimizing disruptions to patient services during the 120-day performance period. Interested small businesses, specifically Service-Disabled Veteran-Owned Small Businesses (SDVOSB) or Veteran-Owned Small Businesses (VOSB), must submit their quotations via email to Lakeisha White at lakeisha.white@va.gov by February 6, 2025, at 3:00 PM Central Time, with a total award amount of $19 million allocated for this contract.
    N045--Replace Fire and Smoke Dampers
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for the replacement of fire and smoke dampers at the Asheville VA Medical Center in North Carolina. The project involves the removal of approximately 64 old dampers and the installation of around 66 new ones, with a focus on ensuring compliance with safety and health regulations throughout the construction process. This initiative is critical for enhancing the safety infrastructure of the medical facility, thereby safeguarding patient well-being and operational functionality. Interested contractors, particularly those classified as Service-Disabled Veteran-Owned Small Businesses (SDVOSB), must submit their offers by March 6, 2025, and are encouraged to contact Contract Specialist Shirley L. Gregory at Shirley.Gregory@va.gov for further information. The estimated project budget ranges from $500,000 to $1,000,000.
    Y1PZ--402-25-001 Replace Campus Fire Hydrants
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting bids for the replacement of 13 campus fire hydrants at the Togus VA Medical Center in Augusta, Maine, under contract number 402-25-001. The project requires contractors to provide all necessary materials, labor, and supervision, adhering to NFPA 24 standards, and includes options for replacing either all hydrants or a reduced number. This initiative is crucial for maintaining safety infrastructure at the facility, ensuring reliable fire protection services for the campus. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) must submit their quotes by February 24, 2025, and are encouraged to attend a site visit on February 6, 2025, for better project understanding; for inquiries, contact Diane C. Davis at diane.davis2@va.gov.
    598-22-127 Mixing Valves for Anti Scald – NLR/JLM
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB) for the installation of thermostatic mixing valves (TMVs) at the John L. McClellan VAMC and Eugene J. Towbin VAMC in Arkansas. This project aims to enhance infection control and safety by mitigating Legionella growth through the installation of anti-scald protection in plumbing systems, which includes necessary plumbing fixture upgrades and compliance with health standards. The estimated project value ranges from $2,000,000 to $5,000,000, and interested parties must demonstrate their capabilities and provide relevant past project information by submitting their responses to the Contract Specialist, Melissa Westfall, at melisaa.westfall@va.gov. The notice serves as a sources sought notice and does not guarantee future contracts or payment for responses.
    6515--Fleet replacement of telemetry equipment, Shreveport, LA
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking quotations for the replacement of telemetry equipment at the Overton Brooks VA Medical Center in Shreveport, Louisiana. This procurement is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and aims to acquire brand name or equivalent Philips monitoring equipment, with a focus on interoperability and advanced features to enhance patient care and operational efficiency. The contract requires installation within 90 days of award, adherence to federal privacy regulations, and includes a site survey on January 28, 2025, with quotes due by February 4, 2025, at 2:00 PM CST. Interested parties can contact Tammy DeMille at tammy.demille@va.gov or T Miller at t.miller@va.gov for further information.