Correspondence Production Service Printer Refresh
ID: 2043FY-26-Q-00007Type: Sources Sought
Overview

Buyer

TREASURY, DEPARTMENT OF THEINTERNAL REVENUE SERVICETAXPAYER FOCUSED SUPPORTAtlanta, GA, 30341, USA

Original Source

https://sam.gov/workspace/contract/opp/38766352f2e345ee97fd4a6bbcb6fc31/view
Timeline
    Description

    The Department of the Treasury, specifically the Internal Revenue Service (IRS), is seeking information from small businesses regarding their capabilities to provide a printer refresh for the Correspondence Production Service (CPS) Branch. The project involves the acquisition of one Ricoh VC4000 high-speed continuous feed monochrome inkjet printer and four Ricoh Pro 8410 cut-sheet printers, along with associated services such as installation, configuration, testing, and training across three sites: Detroit, MI, Bloomington, IL, and Ogden, UT. This initiative is crucial for managing increased taxpayer correspondence efficiently, with a firm fixed price contract anticipated for a 12-month base period. Interested vendors must submit their responses, including a capabilities statement, by December 10, 2025, to Tonitta Jones at tonitta.l.jones@irs.gov.

    Point(s) of Contact
    Tonitta Jones
    tonitta.l.jones@irs.gov
    Files
    Title
    Posted
    CPS Printer PWS Sources Sought DRAFT.pdf
    The IRS Correspondence Production Service (CPS) Branch seeks to refresh its printer infrastructure across three sites: Detroit, MI, Bloomington, IL, and Ogden, UT, to manage increased taxpayer correspondence. This Performance Work Statement (PWS) outlines the requirement for one Ricoh VC4000 (or equivalent) high-speed continuous feed monochrome inkjet printer for Detroit, and four Ricoh Pro 8410 (or equivalent) cut-sheet printers, two each for Detroit and Ogden. The contractor will be responsible for de-installation of existing equipment, installation and configuration of new hardware and software, testing, training for all shifts, and providing a 90-day warranty for print systems and nine months of maintenance for pre and post equipment. Key deliverables include kickoff meeting minutes, a project plan, Linux hardware/OS installation schedules, and a final Ready For Use (RFU) document for each piece of equipment. All equipment must meet specified performance, accessibility (508 compliance), and physical requirements. The period of performance is one year from the award date, with equipment delivery estimated within 90 days.
    Lifecycle
    Title
    Type
    Correspondence Production Service Printer Refresh
    Currently viewing
    Sources Sought
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