Self-service Postmarking and Cancellation Machine in Retail Space
ID: 3A-25-A-0035Type: Sources Sought
Overview

Buyer

POSTAL SERVICEPOSTAL SERVICESUPPLIES MATERIAL MGMTPHILADELPHIA, PA, 19197, USA

Original Source

https://sam.gov/opp/2a1fde820c6943dbb90a914c871cae08/view
Timeline
    Description

    The United States Postal Service (USPS) is seeking information regarding the procurement of a Self-service Postmarking and Cancellation Machine intended for retail spaces. This initiative aims to provide customers with a secure and efficient self-service option for postmarking mail, with specific objectives including the identification of suitable suppliers, cost estimates for individual and high-volume units, and compliance with technical specifications. The machine is expected to achieve a stamping speed of 3,600 pieces per hour and must include features such as an adjustable print head and automatic ink supply, while adhering to strict performance criteria. Interested parties should submit their responses by March 31, 2025, and direct any questions to Jingjie (Jane) Liu at Jingjie.liu@usps.gov or Kevin Wang at Yun.Wang@usps.gov.

    Point(s) of Contact
    Jingjie (Jane) Liu
    (703) 780-6349
    Jingjie.liu@usps.gov
    Kevin Wang
    (202) 839-7812
    Yun.Wang@usps.gov
    Files
    Title
    Posted
    Self-service Postmarking and Canceling Machine SOO Final JL.pdf
    The Self-service Postmarking and Cancellation Machine Statement of Objectives outlines the U.S. Postal Service's (USPS) initiative to acquire a self-service machine designed for postmarking and canceling letter mail and flats at retail locations. The goal is to evaluate a secure and efficient option for customers to manage mail posting independently within the Retail Test Lab at Merrifield, VA. Key objectives include identifying a suitable supplier, acquiring cost estimates for both individual units and high-volume orders, and ensuring compliance with functional and technical specifications. The machine should achieve a stamping speed of 3,600 pieces per hour and include features such as an adjustable print head, automatic ink supply, and customer-friendly mail insertion capabilities. It must adhere to performance criteria, including minimal postmark errors and envelope damage. The supplier is responsible for equipment delivery, installation, and provision of comprehensive documentation, including user manuals and safety instructions, once the equipment is operational. This effort underscores USPS's commitment to enhancing customer service through innovative self-service solutions while maintaining strict quality and safety standards.
    USPS RFI 3A-25-A-0035 Postmarking Machine in Retail Space Final JL v1.pdf
    The United States Postal Service (USPS) issued a Request for Information (RFI) 3A-25-A-0035 to gather insights on the feasibility of a Self-service Postmarking and Cancellation Machine for retail spaces. This initiative aims to provide customers with a secure, efficient, and fully self-service option for postmarking mail. The USPS seeks market information to inform future procurement strategies without committing to contracts or compensating for responses. Interested respondents must review the Statement of Objectives (SOO) outlining technical requirements. They are expected to deliver a written technical response addressing system objectives, supplier experience, financial capability, estimated costs, and a report on potential upgrade options. The USPS will evaluate submissions to identify viable solutions, potentially leading to a future Request for Proposal (RFP). The document stipulates that all submissions will become USPS property and outlines provisions for disclosing proprietary information. Questions regarding the RFI must be submitted by March 17, 2025, with final responses due by March 31, 2025. This RFI serves solely for planning purposes, emphasizing the USPS's commitment to exploring innovative solutions for enhancing customer service in its retail operations.
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    Self-service Postmarking and Cancellation Machine in Retail Space
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