DOCUMENT MANAGEMENT AND GRAPHIC DESIGN SOFTWARE
ID: 19AQMM25N0087Type: Sources Sought
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFACQUISITIONS - AQM MOMENTUMWASHINGTON, DC, 20520, USA

NAICS

Other Computer Related Services (541519)

Original Source

https://sam.gov/opp/21c618d57eae4655b3f920ec405c7640/view
Timeline
    Description

    The U.S. Department of State is seeking capable partners to provide a comprehensive document management and graphic design software suite through a Sources Sought notice. The objective is to enhance document workflows, facilitate electronic signatures, and support eLearning initiatives, ensuring the platform is secure, user-friendly, and compliant with federal standards. This procurement is crucial for improving operational efficiency across the Department's global operations, with a focus on collaboration and creative design features. Interested vendors should contact John K. Warner at WarnerJ1@state.gov or Andrew Rothstein at RothsteinAT@state.gov for further details, and must submit their organizational information and capabilities by the specified deadlines outlined in the Request for Information.

    Point(s) of Contact
    John K. Warner
    (771) 206-6520
    WarnerJ1@state.gov
    Andrew Rothstein
    RothsteinAT@state.gov
    Files
    Title
    Posted
    C-SCRM Questionnaire.xlsx
    This document is a Vendor Risk Management Questionnaire integral to federal and state RFPs and grants. It outlines required contact information and emphasizes the importance of supply chain risk management (C-SCRM) practices. The questionnaire specifies that vendors, including joint ventures, must provide details about their organizational structure, key points of contact, and their systems for identifying and addressing supply chain threats. Notably, vendors are asked to confirm their policies on background checks, literacy training regarding insider threats, and measures to prevent tampering with Information and Communications Technology (ICT) equipment. The document references established guidelines, particularly NIST SP 800-53 controls, stressing the necessity for written SCRM requirements and verification processes for suppliers. The overarching aim of this questionnaire is to ensure that all participating vendors comply with stringent security protocols while fostering a transparent and secure supply chain, therefore reducing risks associated with insider threats and supply chain vulnerabilities. The information collected will bolster government oversight and security in procurement practices, vital for maintaining the integrity of public contracts and ensuring compliance with federal standards.
    Document Management Graphic Design Software RFI_V2.pdf
    The U.S. Department of State's Bureau of Diplomatic Technology issued a Request for Information (RFI) to explore industry capabilities in providing a commercial, integrated document management and graphic design software suite. The aim is to enhance document workflows, facilitate electronic signatures, and support eLearning initiatives for its global operations. The RFI emphasizes the need for a secure, user-friendly, and compliant platform with robust collaboration and creative design features adaptable across mobile and desktop. Respondents must demonstrate experience in federal projects of similar complexity and size, aligning with federal security standards. Key RFI aspects include mandatory qualifications like Federal Information Processing Standard compliance, integration capabilities with existing systems, and the ability to manage workflows and records effectively. Interested parties are instructed to submit detailed organizational information, functional capabilities, and past performance examples by specified deadlines. The government clarifies that this RFI does not guarantee contract awards and is intended for information-gathering to inform future procurement strategies.
    State Department Secure Software Development Attestation Form.pdf
    The document provides instructions for the Secure Software Development Attestation Form, mandated by the Department of State in response to requirements outlined in Executive Order 14028 and OMB Memoranda M-22-18 and M-23-16. Its primary purpose is to ensure that software used by federal agencies is developed securely, aligning with standards from the National Institute of Standards and Technology (NIST). Vendors must attest that their software meets the secure development practices and submit the attestation if the software was developed or modified after September 14, 2022, or if it undergoes continuous changes. Non-applicable software, such as open-source or agency-developed software, is exempt from this requirement. The form must be completed by company executives and includes a thorough description of security practices, including environment security, vulnerability management, and compliance tracking. The document emphasizes the legal repercussions of false claims or incomplete submissions. Agencies can also accept software from producers that cannot provide a signed attestation if they outline unconfirmed practices and risk mitigation strategies. The form is a crucial component in advancing the security of software used in federal operations, contributing to overall cybersecurity enhancements.
    Lifecycle
    Title
    Type
    DOCUMENT MANAGEMENT AND GRAPHIC DESIGN SOFTWARE
    Currently viewing
    Sources Sought
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