Preventative Maintenance (PM) on the SPECTRO MAXX LMM05 Optical Spectrograph B/C G9500 with a Base plus two (2) Option Years.
ID: W912NW-25-Q-0029Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QK CCAD CONTR OFFCORPUS CHRISTI, TX, 78419-5260, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Original Source

https://sam.gov/opp/132ea28a890b4679ad1deedec92ad5a0/view
Timeline
    Description

    The Department of Defense, specifically the Army Contracting Command at the Corpus Christi Army Depot, is seeking a contractor for preventative maintenance services on the SPECTRO MAXX LMM05 Optical Spectrograph B/C G9500. This sole-source procurement is essential due to the proprietary software and specialized components required for the equipment, which can only be serviced by SPECTRO Analytical Instruments Inc. The contract will cover a base period from April 25, 2025, to April 24, 2026, with two optional years extending to April 2028, and is governed by federal regulations emphasizing compliance and support for small businesses, particularly those owned by veterans, women, and HUBZone residents. Interested parties can contact Terry B. Clark at terry.b.clark4.civ@army.mil or by phone at 361-961-6489 for further details, with proposals due by February 5, 2025.

    Point(s) of Contact
    Terry B. Clark
    (361) 961-6489
    terry.b.clark4.civ@army.mil
    Files
    Title
    Posted
    REDACTED SOLE SOURCE JUSTIFICATION - SPECTRO MAXX.pdf
    The memorandum outlines the Army Contracting Command's intent to procure preventative maintenance services for the SPECTRO MAXX LMM05 Optical Spectrograph from SPECTRO Analytical Instruments Inc. This purchase is deemed a sole-source acquisition based on the proprietary software and specialized components essential to the equipment's functions, which cannot be serviced by other entities. The contract will cover a base period from April 25, 2025, to April 24, 2026, with two optional years extending to April 2028. The action falls under FAR regulations for purchases below the simplified acquisition threshold, justifying limited competition due to the unique qualifications of the proposed contractor. Market research confirmed no alternative vendors could meet the stringent requirements necessary for maintaining this critical non-destructive testing (NDT) laboratory equipment. Previous contracts to SPECTRO Analytical Instruments indicate a history of satisfactory service, reinforcing the decision to continue with the sole-source provider to ensure operational reliability for military aircraft parts. This document serves to justify and authorize the contracting action, ensuring compliance with government acquisition regulations.
    W912NW25Q0029.pdf
    The document is a Request for Proposal (RFP) for preventative maintenance and calibration services for the Spectro Maxx LMM05 Optical Emission Spectrograph, issued by the Army Contracting Command at the Corpus Christi Army Depot. The acquisition falls under a Standard Form 1449, with an offer deadline set for February 5, 2025. The contractor must comply with various federal regulations and clauses, including those related to small businesses, wage determinations, and the Buy American Act. The RFP emphasizes the need for qualified small businesses, specifically those owned by veterans, women, and HUBZone residents. Services are to be performed during mutually agreed dates, with precise inspection and acceptance protocols outlined. The document also includes numerous clauses governing contract obligations, compliance with labor laws, responsible bidding, and regulations regarding foreign products and services. The RFP articulates the U.S. government's commitment to supporting small, disadvantaged businesses while ensuring service quality through structured oversight.
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