Sole Source Helitune
ID: W912NW25Q0011Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QK CCAD CONTR OFFCORPUS CHRISTI, TX, 78419-5260, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MAINTENANCE AND REPAIR SHOP EQUIPMENT (J049)

Original Source

https://sam.gov/opp/e6032fe087f1456084853185d0ad8ea6/view
Timeline
    Description

    The Department of Defense, specifically the Army Contracting Command at Corpus Christi Army Depot, is seeking to award a sole-source contract to Helitune, Inc. for the maintenance and calibration of the Helitune WhirlTrak System, which is vital for ensuring helicopter rotor blade quality control. The contract encompasses annual calibration, preventative maintenance, spare parts provisioning, and on-site repair services, structured as a Hybrid Firm-Fixed Price/Time and Material contract with a base year and two additional option years. This procurement is critical as Helitune, Inc. is the only vendor with the proprietary rights and expertise necessary to maintain the system according to OEM specifications, ensuring compliance with safety standards. Interested parties can contact Carlos Bernal at carlos.s.bernal.civ@mail.mil for further information, with proposals due by November 8, 2024, at 4:00 PM.

    Point(s) of Contact
    Carlos Bernal
    carlos.s.bernal.civ@mail.mil
    Files
    Title
    Posted
    SOLE SOURCE JUSTIFICATION - HELITUNE Final signed_Redacted.pdf
    The memorandum outlines a sole-source contract justification for the Army Contracting Command at Corpus Christi Army Depot. The contract, to be awarded to Helitune, Inc., involves annual calibration and maintenance of the Helitune WhirlTrak System, which is critical for helicopter rotor blade quality control. The period of performance spans a base year with two additional years. Helitune, Inc. is the only vendor with proprietary rights and the necessary expertise to maintain this system according to Original Equipment Manufacturer (OEM) specifications. The justification cites urgency and the lack of alternative sources as reasons for limiting competition, adhering to FAR guidelines. Previous contracts with Helitune demonstrate a historical precedence for their services. The memorandum stresses the rationale for the sole-source determination, highlighting Helitune’s exclusive capability to fulfill the government's needs and ensure operational compliance with safety standards.
    Solicitation W912NW25Q0011 Original.pdf
    This document presents a Request for Proposals (RFP) for the acquisition of preventative maintenance, calibration, spare parts, and on-site repair services for Helitune Whirl Towers 1 & 2 at the Corpus Christi Army Depot. The government plans to award a Hybrid Firm-Fixed Price/Time and Material contract under FAR Part 12 and FAR 13, structured as an Indefinite Delivery/Indefinite Quantity (IDIQ) contract with three one-year ordering periods. Key undertakings include annual calibrations, inspection services, call-out repairs, and spare parts provisioning, with specified quantities outlined for each service. The contract requires evaluation on the basis of price and the capability to meet the government’s needs. The solicitation incorporates terms and conditions under various FAR clauses, ensuring compliance with requirements for small businesses, including categories for service-disabled veteran-owned, women-owned, and HUBZone small businesses. The document also includes representations and certifications required from offerors, ensuring adherence to federal regulations on labor standards, child labor provisions, and ethical business practices. The deadline for submission is set for November 8, 2024, at 4:00 PM.
    Lifecycle
    Title
    Type
    Sole Source Helitune
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    Solicitation
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