PM Service Contract for 4 each Bavak Speedgates at Annex.
ID: PR12552744Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY DHAKAWASHINGTON, DC, 20520, USA

NAICS

Security Systems ServicesT (56162)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- PREFABRICATED STRUCTURES AND SCAFFOLDING (J054)

Original Source

https://sam.gov/opp/b3c7615c485c477fb529892c10bc58e7/view
Timeline
    Description

    The U.S. Department of State, through the American Embassy in Dhaka, is seeking price quotations for a Preventive Maintenance Service Contract (PMSC) for four Bavak Speed Gates located at its annex compound in Bangladesh. The contract requires annual preventive maintenance services, including regular inspections, adherence to safety protocols, and submission of detailed service reports to ensure the gates operate safely and efficiently. This specialized maintenance is critical due to the proprietary nature of the gates, which necessitates the unique qualifications of the manufacturer, Bavak Beveiligingsgroep B.V., as no other vendors have expressed interest in providing these services. Proposals are due by September 15, 2024, with an estimated contract value of $35,250, and interested parties can contact Iftekhar Ahmed at Ahmedix2@State.Gov or Elizabeth L. Al Sulaimani at alsulaimaniel@state.gov for further details.

    Point(s) of Contact
    Iftekhar Ahmed
    880255662580
    Ahmedix2@State.Gov
    Elizabeth L. Al Sulaimani
    (025) 566-2344
    alsulaimaniel@state.gov
    Files
    Title
    Posted
    Advertisement Solicitation.pdf
    The American Embassy in Dhaka is requesting price quotations for a Preventive Maintenance Service Contract (PMSC) for four Bavak Speed Gates located on its annex compound. The contract is firm fixed-price, with a performance period of one year commencing post-award. The contractor is responsible for all associated costs, including materials, labor, and insurance. Key requirements include the regular inspection and maintenance of the speed gates to ensure safe and efficient operation, adherence to safety protocols, and submission of detailed reports post-service. The contractor must provide trained personnel with the appropriate tools and materials, keep records of all operations, and fulfill local law registration requirements. Repairs outside routine maintenance will require separate authorization and billing. The Embassy mandates strict compliance with security clearance regulations for contractor personnel, and any labor disputes must be reported immediately. The funds are to be wisely managed, and proposals are due by September 15, 2024. The document delineates all defied responsibilities, expected performance standards, safety instructions, and documentation required to maintain operational integrity of the gates, reinforcing the Embassy’s commitment to safety and secure operations.
    PR12552744_JOFOC.pdf
    This document serves as a Justification and Approval (J&A) for an acquisition of a Preventive Maintenance Service Contract (PMSC) for four specialized Bavak Speed Gates at the U.S. Embassy in Dhaka, Bangladesh. The contract is deemed necessary due to the unique qualifications of the manufacturer, Bavak Beveiligingsgroep B.V., which is the only company capable of providing the required maintenance due to proprietary knowledge of the gates' programming and operation. The estimated cost for this service is $35,250, which has been determined to be fair and reasonable based on prior purchases and market research indicating no other qualified suppliers. The acquisition falls under the authority permitting other than full and open competition as stipulated by federal regulations. Efforts were made to ensure that offers were solicited, but the specialized nature of the gates limited potential vendors. No other sources expressed interest, further justifying the decision to proceed with Bavak for maintenance services. The document includes certifications from the facility manager and contracting officer supporting the justification for non-competitive procurement.
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    PM Service Contract for 4 each Bavak Speedgates at Annex.
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