EDITSHARE
ID: 36C25025Q0447Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF250-NETWORK CONTRACT OFFICE 10 (36C250)DAYTON, OH, 45428, USA

NAICS

Other Communications Equipment Manufacturing (334290)

PSC

PHOTOGRAPHIC PROJECTION EQUIPMENT (6730)

Original Source

https://sam.gov/opp/8b0401947f2747c2ba10d3152098bd35/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking to procure the EditShare EFS Series, a specialized scalable shared storage solution, through a sole-source negotiation with Point Breeze Communications for the Louis Stokes Cleveland Veterans Affairs Medical Center. This procurement is justified under FAR 8.405-6(b) due to the unique features of the EFS Series, which is essential for managing shared media assets in collaborative workflows and is compatible with multiple operating systems. The acquisition aims to enhance media asset management efficiency and ensure operational continuity, with interested vendors invited to submit their capabilities by April 7, 2025, to explore competitive procurement options. For inquiries, vendors should contact Rachelle Hamer at rachelle.hamer@va.gov or call 216-447-8300.

    Point(s) of Contact
    Rachelle Hamer
    (216) 447-8300
    rachelle.hamer@va.gov
    Files
    Title
    Posted
    36C25025Q0447.docx
    The document outlines a solicitation for a contract by the Department of Veterans Affairs (VA) Network Contracting Office (NCO) 10, specifically for the acquisition of various commercial products and services related to audio-visual (AV) equipment and support. The solicitation indicates that the procurement is unrestricted but provides opportunities for set-aside for various small business categories, including service-disabled veteran-owned and women-owned small businesses. The primary items include advanced storage nodes, tape libraries, workstations, and related services, with specific pricing details to be filled by contractors. Delivery is scheduled from May 31, 2025, to April 30, 2026, at the Louis Stokes Cleveland Veterans Affairs Medical Center. The document also incorporates specific Federal Acquisition Regulation (FAR) clauses outlining contract terms, payment procedures, and compliance responsibilities. Emphasis is placed on electronic submission of payment requests and adherence to federal requirements covering wage laws and procurement integrity. This solicitation exemplifies the VA’s strategic focus on enhancing resources for veterans, aligning with government efforts to support small businesses while ensuring compliance with federal standards.
    P03 SSJ 1_Redacted.pdf
    The Department of Veterans Affairs (VA) has approved a single-source procurement for an EditShare EFS Series shared storage solution necessary for the Louis Stokes Cleveland Veterans Affairs Medical Center. Point Breeze Communications, Inc., an authorized small business distributor, is the sole source for this specific product due to its unique features, including compatibility with multiple operating systems, built-in file auditing, and robust performance metrics tailored for media management workflows. Extensive market research revealed that while there were 416 vendors listed under related NAICS codes, none could meet the stringent technical and regulatory specifications required by the VA, confirming no viable alternatives. Consequently, the acquisition will enhance media asset management efficiency without operational disruptions. The contracting officer has certified the necessity for this procurement in compliance with federal acquisition regulations. This procurement exemplifies the VA's commitment to supporting the needs of veterans through optimized medical service delivery.
    S02 ISS.docx
    The Department of Veterans Affairs Cleveland Veterans Affairs Medical Center (CLE VAMC) intends to procure EditShare's EFS Series, a specialized scalable shared storage solution, through a sole-source negotiation with Point Breeze Communications. This decision is justified under FAR 8.405-6(b), indicating the item's uniqueness to a single manufacturer. The EFS Series offers high-performance features essential for managing shared media assets within collaborative workflows, ensuring compatibility across Windows, Mac OS, and Linux systems. It includes RAID-6 protection and advanced hardware redundancy, alongside robust management tools for user account and asset management. Interested vendors may submit their capabilities by April 7, 2025, to assess competitive procurement options. The government's determination on whether to proceed competitively will be discretionary. No solicitation is currently available, and all inquiries should be directed to Rachelle Hamer via email, with a specified subject line for reference. This notice aligns with governmental procurement processes seeking transparency and potential competitive engagement while addressing specific hardware needs for the VA.
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