Robins AFB Charter Bus Contract - RFQ
ID: FA8501-25-Q-0019Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA8501 OPL CONTRACTING AFSC/PZIOROBINS AFB, GA, 31098-1672, USA

NAICS

Charter Bus Industry (485510)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: PASSENGER MOTOR CHARTER (V222)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)
Timeline
    Description

    The Department of Defense, through the Department of the Air Force, is soliciting proposals for a Charter Bus Contract at Robins Air Force Base (AFB) in Georgia, aimed at providing transportation services for youth participating in summer programs. The contract requires the selected contractor to transport approximately 75 children and 12 staff members on field trips throughout the middle Georgia and Greater Atlanta area, with a total of 8 trips planned for the base year and an estimated 8 trips for each of the four option years. This initiative underscores the importance of safe and efficient transportation for youth programs, ensuring compliance with safety regulations and operational standards. Interested small businesses, particularly women-owned enterprises, must submit their quotes by April 28, 2025, with a total contract value of approximately $30 million, and can direct inquiries to Elizabeth Haines at elizabeth.haines.2@us.af.mil or Alycia Carter at alycia.carter.1@us.af.mil.

    Point(s) of Contact
    Files
    Title
    Posted
    The document outlines a federal solicitation for a contract intended for women-owned small businesses (WOSB), specifically for the provision of bus transportation services for youth group summer programs. The solicitation, identified as FA850125Q0019, specifies an award amount of USD 30 million, effective from April 8, 2025, with a due date for offer submissions on April 22, 2025. The central deliverables include organized transport for various educational and recreational trips planned between June and July 2025, with provisions for additional services as needed. Key elements include the requirement for the service provider to accommodate potential changes in scheduled trips with a minimum of ten days' notice for cancellations. The contract allows for multiple option periods extending through to April 2030, offering flexibility for further engagement based on needs. Additionally, detailed instructions regarding the project’s performance and inspection criteria are included, along with the necessary administrative contacts for queries. This solicitation aims to foster inclusive contracting opportunities for small business enterprises, particularly those led by women, as part of broader federal initiatives to support diverse business engagements in government contracts.
    The document outlines an amendment to a solicitation, extending the response deadline for offers related to a government contract. Key modifications include changing the response due date from April 22, 2025, to April 28, 2025, and altering the size standard for the corresponding North American Industry Classification System (NAICS) code from $30 million to $19 million. The amendment provides instructions for contractors on how to acknowledge receipt and make changes to previously submitted offers. It emphasizes the importance of timely acknowledgment to avoid rejection of proposals. The overall purpose of this amendment is to ensure clarity and compliance within the procurement process, facilitating participation from eligible contractors while amending specific criteria to reflect updated requirements.
    The document outlines a Statement of Work for a contractor to provide transportation services for youth participating in a summer program at Robins AFB, GA. The contractor is required to transport approximately 75 children and 12 staff members to various field trip locations in Georgia on designated Wednesdays and Thursdays throughout June and July 2025. Each trip involves logistical responsibilities such as loading and unloading children and equipment, ensuring safety during transport, and facilitating meal breaks. Contractor requirements include three years of prior experience in youth transportation, the provision of necessary documentation (driver’s license, insurance, bus inspection), and adherence to safety regulations. Buses must be equipped with air conditioning, restrooms, and entertainment systems. The contractor is responsible for all operational costs, including fuel and parking. In case of mechanical failures, alternative transportation must be arranged promptly. This RFP serves to ensure the safe and efficient transportation of youth participants, highlighting the government's commitment to compliance and safety in service contracts.
    The document outlines the Wage Determination No. 2015-4495 issued by the U.S. Department of Labor, detailing minimum wage rates and fringe benefits for contractors under the Service Contract Act (SCA) in certain Georgia counties. It specifies that contracts subject to the SCA must comply with the applicable minimum wage rates set by Executive Orders 14026 and 13658, effective based on contract dates. Notably, workers must be compensated at least $17.75 per hour or $13.30 per hour, depending on the contract terms. The document provides an extensive list of occupational titles with corresponding wage rates, including administrative, automotive, food preparation, health, and technical occupations. Additionally, it outlines required fringe benefits, health and welfare contributions, vacation entitlements, and paid sick leave stipulations that contractors are required to adhere to. Compliance with these wage determinations is essential for federal contractors to ensure fair labor practices and protection for workers’ rights. The document serves as a regulatory framework guiding wage standards in government contracts, emphasizing accountability and protection for employees in service jobs across the specified regions.
    Lifecycle
    Title
    Type
    Combined Synopsis/Solicitation
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