TOTAL SMALL BUSINESS SET-ASIDE - ONLINE CLINICAL RESOURCE SUBSCRIPTION FOR OKLAHOMA AREA IHS
ID: 246-25-Q-0037Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEOK CITY AREA INDIAN HEALTH SVCOKLAHOMA CITY, OK, 73114, USA

NAICS

Web Search Portals and All Other Information Services (519290)

PSC

IT AND TELECOM - BUSINESS APPLICATION/APPLICATION DEVELOPMENT SUPPORT SERVICES (LABOR) (DA01)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/d709b09355c74b97b64774b27dea1f8c/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking qualified small businesses to provide an online clinical resource subscription for the Oklahoma City Area IHS. The procurement aims to secure an evidence-based online clinical resource that offers comprehensive medical and drug information, clinical guidelines, and Continuing Medical Education (CME) credits, accessible 24/7 to clinicians across two hospitals and eight ambulatory health care centers. This resource is critical for enhancing healthcare delivery and supporting clinical decision-making within the IHS, ensuring compliance with Section 508 standards and providing necessary technical support and training. Interested vendors must submit their proposals by April 18, 2025, with the contract expected to commence on June 1, 2025, and run through May 31, 2030, including options for additional years. For further inquiries, Edson Yellowfish can be contacted at Edson.Yellowfish@ihs.gov or by phone at 405-951-3888.

    Point(s) of Contact
    Edson Yellowfish
    (405) 951-3888
    Edson.Yellowfish@ihs.gov
    Files
    Title
    Posted
    COMBINED SYNOPSIS SOLICITATION.docx
    The document outlines a Request for Quote (RFQ) #246-25-Q-0037 for a commercial service, specifically an Evidence-Based Online Clinical Resource for the Oklahoma Area Indian Health Service. It is a small business set-aside solicitation, emphasizing the need for qualified vendors to submit written quotes by April 18, 2025. The RFQ includes five line items covering a base year and four option years, starting on approximately June 1, 2025. Vendor proposals will be evaluated based on technical qualifications (50%), past performance (30%), and pricing (20%), with non-price factors carrying greater weight. The technical evaluation will assess understanding of the Statement of Work (SOW), quality assurance, and customer service. Offerors must provide at least two references for similar past contracts, including detailed performance information. Clauses from the Federal Acquisition Regulation (FAR) and Health and Human Services Acquisition Regulation (HHSAR) apply, and all contractors must be registered in the System for Award Management before contract award. The summary encourages electronic submissions via email, stating that responses lacking sufficient detail may be rejected. This RFQ represents a structured procurement effort aimed at enhancing healthcare services for the Indian Health Service.
    SOLICITATION RESPONSE FOR QUESTIONS 1.docx
    The document pertains to an information request regarding the staffing and operational status of Oklahoma Area Indian Health Service (IHS) facilities, specifically focusing on the number of staffed beds, the electronic medical record system currently in use, and updated headcounts related to inpatient admissions and clinicians. The responses outline that all facilities operate under the IHS RPMS/EHR system. A detailed table lists physician and practitioner counts across various health centers in Oklahoma, with a total of 215 clinicians before October 1, 2025, decreasing to 133 afterward. Inpatient admissions are recorded at 1,078 annually, with a reduction to 38 post-October 1, 2025. This data is intended to support potential federal or state grants and RFPs by providing critical operational insights into the IHS facilities. The structured response emphasizes the importance of accurate staffing and operational figures in addressing community health needs.
    SOLICITATION RESPONSE FOR QUESTIONS 2.docx
    The document outlines the requirements for a Request for Proposal (RFP) related to training services for the Oklahoma City Area Indian Health Service. It emphasizes that the vendor must provide Continuing Medical Education (CME) certified as ACCME-accredited with AMA PRA Category points for each reviewed topic in their monthly usage reports. Additionally, the vendor is expected to offer training services tailored to the organization’s needs, available upon request. This may include web-based or live sessions, with the possibility of specialized training sessions for the staff. Overall, the focus is on ensuring that training is both comprehensive and accessible while adhering to specific accreditation standards.
    SOW Online Clinical Resources no comments.docx
    The Indian Health Service (IHS) seeks a subscription for an evidence-based online clinical resource to support medical and drug information for its Oklahoma City Area Office, servicing two hospitals and eight ambulatory health care centers. This online tool will provide 24/7 access to clinicians, offering drug information, clinical guidelines, and Continuing Medical Education (CME) credits. Key requirements include comprehensive content across various medical specialties, user-friendly navigation, mobile compatibility, and IP-based access authentication to streamline user experience. The contractor must ensure the product's compliance with Section 508 standards and provide adequate technical support, training, and detailed usage reporting. The contract spans from June 1, 2025, to May 31, 2030, with the provision for option years. The project emphasizes the need for real-time updates and a structured, accessible interface, reflecting the IHS’s commitment to enhancing healthcare delivery through effective clinical decision support tools.
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