Brookhaven Science Associates, on behalf of the U.S. Department of Energy, issued a Statement of Work (SOW) dated December 8, 2025, for an EIC Phase Noise Analyzer. The scope requires a Phase Noise Analyzer for measuring phase and amplitude noise of low noise signals in EIC RF Systems. Key requirements include the capability for additive and absolute phase and amplitude noise measurements across carrier frequencies from 1 MHz to 8 GHz and carrier power from -20 dBm to 25 dBm. Specific sensitivities are detailed for absolute and additive phase and amplitude noise at 100 MHz carrier signals. All electrical components must be NRTL certified. The vendor is responsible for shipping to BNL, providing initial setup support, and delivering the analyzer with applicable software and licenses, a 24-month warranty extension, and 36 months of calibration coverage. Delivery is expected within 7 weeks of the purchase order acknowledgment.

This document is a purchase order (BNL-0000472468) from Brookhaven Science Associates (BSA), LLC, under its Prime Contract with the U.S. Department of Energy, to procure scientific equipment and related services. The order includes a phase noise analyzer, cross-correlation analyzer, signal source for additive phase noise measurement, a 24-month warranty extension, and 36-month calibration coverage. The purchase order outlines detailed terms and conditions for inspection, acceptance, and payment (Net 30), along with specific shipping requirements, including not insuring shipments and referencing the PO number on all external labels, packing slips, and invoices. Invoicing is preferred electronically to APINVOICES@BNL.GOV. The document emphasizes adherence to BSA's General Terms and Conditions and BNL-QA-101 Supplier Quality Assurance requirements, covering aspects like quality systems, change approvals, subcontractor responsibility, material protection, equipment calibration, and prevention of counterfeit parts. Special instructions address delivery times, advance notification for heavy shipments, and unacceptable packing materials. Certain FAR clauses are incorporated, and specific articles are deleted for foreign firms or foreign-made products/services. The contractual representative for questions is Eric Nagel.

The Brookhaven National Laboratory, managed by Brookhaven Science Associates, LLC, under contract to the U.S. Department of Energy, has issued BSA Request for Quotation No. 472468 for a Phase Noise Analyzer. This Acquisition Management System Form (AMS-Form-043, Revision 0.1) outlines the requirements for contractors to submit a quotation for a Phase Noise Analyzer, including cross-correlation, a signal source for additive phase noise measurement, a 24-month warranty extension, and 36-month calibration coverage. The quotation pricing sheet requires the contractor to provide their UEI number, acknowledge and agree to BSA's terms, conditions, and delivery schedule, and confirm their SAM registration and small business status. The submitted price must remain firm for 90 days.

The AMS-FORM-050 is a comprehensive annual representations and certifications form from Brookhaven National Laboratory (BNL/BSA) for offerors providing goods or services in support of U.S. Government (USG) contracts. All offerors must complete Section A.1 (Business Information) and Section C (Authorized Signature). Small Business Offerors have additional requirements in Section A.2, including detailed certifications for various small business subcategories (e.g., Women-Owned, Veteran-Owned, HUBZone) and an acknowledgement of SAM.gov registration. Offerors working under USG prime contracts must complete Section B, which includes certifications regarding payments to influence federal transactions, executive compensation reporting for contracts over $30,000, responsibility matters, and compliance with equal opportunity and affirmative action programs. The form also includes a Buy American certification for supplies and construction materials. Penalties for misrepresentation are outlined, emphasizing the importance of accurate and timely information updates.

The document is a Vendor ACH Authorization Form from Brookhaven National Laboratory/Brookhaven Science Associates (BNL/BSA), managed by Brookhaven Science Associates, LLC under contract with the U.S. Department of Energy. Its purpose is to authorize BNL/BSA to make payments to vendors via Automated Clearing House (ACH) credit entries. The form requires vendors to provide their company name, vendor number (if applicable), Tax ID Number (TIN), and depository information including the financial institution, routing/transit/ABA number, and checking account number. The authorization section explicitly states that the agreement will remain in effect until BNL/BSA receives written notification of termination or modification, and revocations must follow NACHA law. An authorized representative must sign and date the form, providing their name, email, and phone number.

Form W-9 (March 2024 revision) is an Internal Revenue Service (IRS) document used by U.S. persons (individuals, corporations, partnerships, trusts, and estates) to provide their correct Taxpayer Identification Number (TIN) to entities required to file information returns with the IRS. This form helps prevent backup withholding on various payments like interest, dividends, and nonemployee compensation. Key updates include clarifications for disregarded entities on Line 3a and a new Line 3b for flow-through entities with foreign partners, owners, or beneficiaries. The form details instructions for completing each section, including name, business name, federal tax classification, exemptions from backup withholding and FATCA reporting, address, and TIN. It also outlines penalties for failing to provide a correct TIN or providing false information and offers guidance on identity theft protection. Form W-9 is crucial for ensuring accurate tax reporting and compliance for both the payee and the requester.

Form W-8BEN-E (October 2021) is an Internal Revenue Service document used by foreign entities to certify their status as beneficial owners for U.S. tax withholding and reporting purposes. It helps determine the correct rate of tax withholding on payments made to foreign entities. The form is not for U.S. entities or citizens, foreign individuals, or those claiming effectively connected income without treaty benefits. It requires identification of the beneficial owner, country of organization, and various Chapter 3 and Chapter 4 (FATCA) statuses, such as participating FFI, nonreporting IGA FFI, or active NFFE. Entities must provide their permanent residence, taxpayer identification number (if applicable), and potentially claim tax treaty benefits. The form also includes certifications for various entity types like sponsored FFIs, deemed-compliant FFIs, international organizations, and exempt retirement plans. A crucial aspect is the certification, under penalties of perjury, that the information is true and the entity is the beneficial owner of the income.

Brookhaven Science Associates (BSA), operator of Brookhaven National Laboratory for the U.S. Department of Energy, has issued Request for Quote (RFQ) Number 472468 for a Phase Noise Analyzer. This is a combined synopsis/solicitation for commercial products, seeking quotes from responsive and responsible offerors who submit the lowest total price and meet all technical requirements outlined in the Draft Purchase Order (Enclosure 1). The procurement is for full and open competition, with a NAICS code of 334515 and a size standard of 750 employees. Quotes are due by January 21, 2026, at 5 pm EST, and must be submitted via email, including the signed Quotation Pricing Sheet (Enclosure 2). Offerors must be registered in the System for Award Management (SAM) or complete AMS-Form-050 (Enclosure 3) for foreign vendors. The contract type is Firm-Fixed Price with Net 30 payment terms. The requirement is subject to FAR Part 25, Buy American Act, regarding the place of manufacture. BSA is a tax-exempt entity.