Brookhaven National Laboratory's (BNL) Supplier Quality Assurance Requirements (BNL-QA-101) outlines mandatory quality assurance standards for suppliers, covering general and special requirements. General requirements apply to all suppliers, mandating effective quality systems, often ISO 9001 certified, and allowing BNL assessments. Key general clauses address change approval, subcontractor responsibility, material protection, and calibration of measuring equipment. Specific safety and compliance standards are included for items like suspect counterfeit parts, electrical/fire protection equipment, and various industrial machinery. Special requirements, invoked when specified, include submitting QA programs, configuration control systems, and manufacturing/inspection/test plans. Documentation, such as end-item packages and certificates of conformance, is crucial. The document emphasizes rigorous testing, inspection, and reporting for all supplied items, including software, and ensures traceability and proper handling of hazardous materials. It also covers specific requirements for nuclear-related purchases and outlines procedures for product recalls and non-conformances.

The Brookhaven Science Associates, LLC (BSA) General Terms and Conditions for Commercial Products and Services at Brookhaven National Laboratory (BNL) outlines the contractual framework for vendors. This document, effective May 23, 2025, defines key terms, establishes an order of precedence for agreement provisions, and details acceptance and survivability clauses. It addresses critical aspects such as unauthorized obligations, workplace policies, environmental and safety reporting, assignment of agreements, and dispute resolution. The terms cover termination for convenience or default, payment procedures, changes, inspection rights, and tax considerations. Additionally, it specifies warranty, limitation of liability, compliance with laws (including IPv6 for IT acquisitions), patent indemnity, royalty reporting, and procedures for addressing suspect/counterfeit items. The agreement mandates compliance with federal common law for government contracts and includes specific FAR and DEAR clauses incorporated by reference, covering gratuities, contingent fees, whistleblower rights, and various employment and environmental regulations. Reporting executive compensation and employee identification via E-Verify are also stipulated.

Brookhaven Science Associates (BSA), operator of Brookhaven National Laboratory (BNL) for the U.S. Department of Energy (DOE), is issuing Request for Information (RFI) No. 473764 for an Ultralow Temperature Quantum Materials/Devices Measurement System. This RFI seeks expressions of interest from firms capable of providing a cryogen-free dilution refrigerator for quantum materials and devices characterization. The system must support electronic transport and optical spectroscopy of two-dimensional heterostructure devices and RF dielectric-loss characterization for superconducting qubit materials at temperatures below 10 mK. Key requirements include a pulse tube cryocooler, a cryostat with radiation shields, a fully automatic gas handling system, a programmable logic controller for control and diagnostics, a bottom-loading fast sample exchange system, extensive experimental wiring (DC and RF), a 14 Tesla cryogen-free magnet, optical access ports, and a microwave readout module. BSA also requests information on manufacturing location (US-based service preferred if not US-made), additional warranty/servicing plans, and a list of at least 10 similar installations by the vendor. Responses are due by January 16, 2026, via email to Mark Brock (mbrock@bnl.gov), outlining capabilities, estimated lead times, budgetary pricing, and any exceptions to BSA’s terms and conditions.