This document outlines the General Terms and Conditions for Commercial Products and Services at Brookhaven National Laboratory (BNL), operated by Brookhaven Science Associates, LLC (BSA). It defines key terms, establishes an order of precedence for contract documents, and details various operational and legal aspects including agreement acceptance, dispute resolution, termination clauses for convenience and default, payment terms, and intellectual property rights. The document also addresses compliance with federal, state, and local laws, environmental and safety concerns, reporting requirements for executive compensation, and the incorporation of Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses by reference. It emphasizes contractor adherence to BSA's policies, safety standards, and legal obligations, particularly concerning suspect/counterfeit items and employment eligibility.

This government file is a purchase order (BNL-0000474525) from Brookhaven Science Associates (BSA), LLC, operating under a prime contract with the U.S. Department of Energy, to an unnamed vendor. The order, dated January 7, 2026, is for two Spellman high-voltage power supplies (SL10P60 and SL40N600). It outlines specific terms for payment (Net 30), freight (FOB Destination, Freight Prepaid UPS-GROUND), and invoicing (electronic submission preferred to APINVOICES@BNL.GOV). The document details critical shipping requirements, including providing a packing slip on the outside of the box, shipping to "RECEIVING BUILDING 98," and referencing the PO number on all labels, packing slips, and invoices. All freight, tariffs, and handling fees must be included in the "ALL INCLUSIVE" price. For foreign products, BNL must be the importer, utilizing Incoterms “DAP” and BNL's freight forwarder. The purchase order also incorporates Brookhaven National Laboratory's Supplier Quality Assurance requirements (BNL-QA-101), which cover a comprehensive range of quality control measures, including adherence to ISO 9001, assessment by the buyer, change approval, subcontractor responsibility, material protection, equipment calibration, suspect counterfeit parts, electrostatic discharge control, and safety certifications for various equipment types. Special instructions include advance notification for large shipments and restrictions on packaging materials like vermiculite. The vendor must confirm receipt of the purchase order to Bethann Gilman. Product recall alerts and safety bulletins should be sent to ProductRecallAlert@BNL.gov.