W074--Copier Maintenance for Washington DC
ID: 36C10D25Q0084Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFVETERANS BENEFITS ADMIN (36C10D)WASHINGTON, DC, 20006, USA

NAICS

Photographic Film, Paper, Plate, Chemical, and Copy Toner Manufacturing (325992)

PSC

LEASE OR RENTAL OF EQUIPMENT- OFFICE MACHINES, TEXT PROCESSING SYSTEMS, AND VISIBLE RECORD EQUIPMENT (W074)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/2772406f1c9d4fc381a023e96693108c/view
Timeline
  1. 1
    Posted Apr 11, 2025, 12:00 AM UTC
  2. 2
    Updated Apr 11, 2025, 12:00 AM UTC
  3. 3
    Due Apr 25, 2025, 4:00 PM UTC
Description

The Department of Veterans Affairs (VA) is seeking qualified contractors to lease and maintain 10 Multi-Functional Devices (MFDs) for its Veterans Benefits Administration in Washington, DC. The procurement involves providing copiers, consumable supplies (excluding paper), and comprehensive maintenance services under a firm-fixed-price contract with a base year and four option years, ensuring compliance with manufacturer specifications and federal guidelines. This initiative is crucial for maintaining efficient operations within the VA, as the copiers will support various functions including scanning and faxing, while adhering to safety and security protocols. Interested parties should contact Contract Specialist Tiffany Garfield at tiffany.garfield@va.gov or 813-631-2818 for further details, as the contract will utilize Recovery Act funds and aims for high service quality without overage fees.

Point(s) of Contact
Tiffany GarfieldContract Specialist
(813) 631-2818
tiffany.garfield@va.gov
Files
Title
Posted
36C10D25Q0084_1.docx
Apr 11, 2025, 8:08 PM UTC
The Department of Veterans Affairs (VA) is seeking sources for leasing and maintaining 10 Multi-Functional Devices (MFDs) for its Washington, DC location. The contract will be for a base year with four option years, utilizing Recovery Act funds. Contractors are required to provide copiers, consumable supplies (excluding paper), and comprehensive maintenance services, ensuring that equipment meets manufacturer specifications. Key requirements include a flat-rate monthly payment with no overage fees, immediate service response times, and the provision of backup copiers within seven working hours if repair exceeds standard time. Additionally, contractors must manage safety and security protocols, including compliance with OSHA standards and the handling of sensitive information. Upon the end of the lease, the contractor is responsible for the removal of copiers. The document outlines specific tasks, such as preventative maintenance, training for VA personnel, and supply replenishment protocols. The VA aims for high service quality while maintaining cost efficiency and compliance with federal guidelines throughout the contract period.
Lifecycle
Title
Type
W074--Copier Maintenance for Washington DC
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