Request for Quotation (RFQ) to procure lodging in kind and meals in support of the 377th Military Police Company
ID: W15QKN25Q0010Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QK ACC-PICAPICATINNY ARSENAL, NJ, 07806-5000, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: RAIL PASSENGER (V213)

Original Source

https://sam.gov/opp/9a55a70ac6844d34855b08b4c0212ae8/view
Timeline
    Description

    The Department of Defense, through the U.S. Army Contracting Command – New Jersey, is soliciting quotations for lodging and meal services to support the 377th Military Police Company during their active duty from March 29 to April 1, 2025, in Cincinnati, Ohio. The procurement requires a total of 30 room nights and 171 meals, including breakfast, lunch, and dinner, to accommodate military personnel within a 30-mile radius of the unit's home station. This opportunity is critical for ensuring that service members receive appropriate accommodations and meals while adhering to federal procurement standards and regulations. Interested vendors must respond to the solicitation by providing a firm fixed price proposal that complies with the specified requirements, including registration in the System for Award Management (SAM) and adherence to government per diem rates. For further inquiries, potential bidders can contact Polia Quiles at polia.m.quiles.civ@army.mil or Katie J. Lyons at katie.j.lyons.civ@mail.mil.

    Files
    Title
    Posted
    Attachment 0002 ENCLOSURE 01.pdf
    The Statement of Work (SOW) outlines lodging and meal requirements for the 377th Military Police Company during an event from March 29 to April 1, 2025. For lodging, a total of 30 room nights is needed, with nine double rooms booked for three consecutive nights, and check-out occurring on April 1. In terms of meals, the company requires a total of 171 meals, including breakfast, lunch, and dinner for each day of the event. Specific meal counts include 19 breakfasts on March 30, 31, and April 1, as well as 19 lunches and dinners on March 29, 30, and 31. The document serves as a formal request to ensure appropriate accommodations and meal provisions for the military personnel involved, reflecting typical elements found in government RFPs related to logistics for federal and state/local events.
    Attachment 001 377th Military Police Company SOW.docx
    The Statement of Work (SOW) outlines requirements for a contract to provide Lodging-in-Kind and Meals for the 377th Military Police Company during their active duty from March 29 to April 1, 2025. The contractor is responsible for all necessary services, including accommodation and meal provision within a 30-mile radius of the unit's home station in Cincinnati, OH. Lodging will include shared rooms for most service members while higher-ranking individuals are entitled to single rooms, all conforming to established per-diem rates. Meals must accommodate dietary restrictions and adhere to Army regulations. Health, safety, and cleanliness standards for lodging facilities are specified, ensuring security and comfort for service members. The contractor must comply with electronic invoicing procedures, and cancellations are permitted with 48 hours' notice. The document identifies key roles like the contractor, contracting officer, and point of contact, clarifying their responsibilities. Overall, the SOW emphasizes adherence to government regulations, cost management, and service quality for military accommodations.
    Solicitation W15QKN25Q0010.pdf
    The document outlines a Request for Quotation (RFQ) issued by the United States Army Contracting Command – New Jersey for lodging and meals to support the 377th Military Police Company from March 29 to April 1, 2025. The RFQ indicates a firm fixed price contract for 30 rooms and 171 meals, using NAICS code 721110, which covers hotels and motels. Responses must meet specified requirements under FAR 52.212-1 and include registration in the System for Award Management (SAM). The contract will select the lowest price technically acceptable offer. Proposals must not exceed government per diem rates and should cover a comprehensive response to the statement of work in the attachments. The document emphasizes registration in Wide Area Work Flow for payment processes, compliance with various federal regulations, and the importance of meeting contractual obligations. It is structured with detailed sections for submission requirements, payment instructions, and contract clauses ensuring compliance and accountability. The overarching goal is to secure essential accommodations and meals for military personnel while adhering to federal procurement standards.
    Similar Opportunities
    W9124D25QA066 Milwaukee MEPS Noon Meal
    Buyer not available
    The Department of Defense, through the Mission Installation Contracting Command - Knox, is preparing to issue a Request for Quotations (RFQ) for the provision of noon meals, specifically sub sandwiches, to applicants at the Milwaukee Military Entrance Processing Station (MEPS) in Wisconsin. The contract will cover the period from July 1, 2025, or the contract award date, through June 30, 2026, with options for two additional one-year extensions, and aims to ensure compliance with food safety regulations while delivering an average of 37 meals daily, with potential increases on "mission days." This procurement is crucial for supporting the nutritional needs of military applicants during their processing, emphasizing the importance of maintaining health standards and security protocols. Interested vendors must be registered in SAM and are encouraged to monitor the SAM.gov website for the RFQ posting around March 13, 2025, with quotes due by April 15, 2025; inquiries should be directed to John McClain or Melissa J. Brackett by March 28, 2025.
    Prepared Meals at Marseilles Training Center
    Buyer not available
    The Department of Defense, specifically the Department of the Army, is soliciting proposals for the provision of prepared meals at the Marseilles Training Center in Illinois from April 25 to May 8, 2025. The contractor will be responsible for delivering and setting up breakfast and dinner for 75 personnel daily, totaling 975 meals of each type, while adhering to a specified 29-day menu plan that meets nutritional and dietary guidelines. This procurement is crucial for ensuring the health and welfare of service members during their training exercises, reflecting the military's commitment to providing balanced nutrition. Interested parties, particularly those certified as Women-Owned Small Businesses, should contact Stephanie Maley at stephanie.c.maley.civ@army.mil or Donald Piper at donald.g.piper6.mil@army.mil for further details and to submit proposals in accordance with the solicitation requirements.
    NJARNG 3-112TH FA Post Deployment Yellow Ribbon Event
    Buyer not available
    The Department of Defense, specifically the New Jersey Army National Guard, is seeking vendors to provide light refreshments, lunch meals, and conference space for a Yellow Ribbon event scheduled for March 29-30, 2025, in Lincroft, New Jersey. The procurement requires a venue that can accommodate approximately 600 attendees, including a main presentation room, dining areas, and spaces for vendor interactions, with a focus on catering to diverse dietary needs. This event is crucial for connecting service members and their families with necessary resources and benefits post-deployment. Interested vendors must submit their quotes by the specified deadline and can direct inquiries to Maria Vazquez at marialourdes.o.vazquez2.civ@army.mil, with a preference for small businesses and a focus on price as the basis for award.
    196th RTI OCS Camp Rapid Meals
    Buyer not available
    The Department of Defense, specifically the South Dakota Army National Guard (SDARNG), is seeking a contractor to provide meal services for the Officer Candidate School (OCS) at Camp Rapid, South Dakota. The contractor will be responsible for preparing and serving three daily meals during the training period from July 6 to July 25, with the potential for four option periods, ensuring that meal portions meet higher caloric requirements. This Total Small Business Set-Aside contract will be awarded as a Firm Fixed Price, and interested vendors must have an active registration on Sam.gov. A site visit is scheduled for February 26, and questions regarding the solicitation must be submitted in writing by March 5, 2025, with responses posted by March 11, 2025. For further inquiries, contact Shelly Thomson at shelly.j.thomson.civ@army.mil or Corey Hooper at corey.s.hooper.civ@army.mil.
    Catered Meal Services, 152nd SMC, Ft. Devens, MA
    Buyer not available
    The Department of Defense, through the Department of the Army, is soliciting proposals for catered meal services for the 152nd SMC during a six-day training event at Fort Devens, Massachusetts, scheduled from April 5 to 10, 2025. The contractor will be responsible for providing meals for approximately 120 Soldiers, ensuring compliance with state and local sanitation laws, food safety standards, and military regulations, while also accommodating standard and special dietary needs. This opportunity is a total small business set-aside under NAICS code 722320, with an estimated contract value of $9 million, and requires vendors to submit their proposals electronically, adhering to the guidelines outlined in the solicitation. Interested parties should contact Daniel Bibeau at daniel.s.bibeau.mil@army.mil or Darlene Howes at darlene.r.howes.civ@army.mil for further information.
    Montgomery MEPS Noon Meals
    Buyer not available
    The Department of Defense, through the Mission Installation Contracting Command - Knox, is seeking small businesses to provide boxed meals for applicants at the Montgomery Military Entrance Processing Station (MEPS) in Montgomery, Alabama. The contract will cover a base period from May 1, 2025, or the date of contract award, whichever is later, through April 30, 2026, with the option for two additional one-year extensions. This procurement is crucial for ensuring quality meal service during the processing of military applicants, and contractors must meet specific requirements, including passing a Veterinary Service Food Protection Audit and using approved food preparation facilities. Interested parties should prepare for the Request for Quotations (RFQ) expected to be posted on SAM.gov around December 11, 2024, with quotes due by January 10, 2025. For inquiries, contractors may contact Scott E. Vogt at scott.e.vogt4.civ@army.mil or John Haarala at john.haarala3.civ@army.mil.
    Solicitation NAFBA1-24-R-0024/Campus Style Dining Venue Concession IDIQ
    Buyer not available
    The Department of Defense, through the U.S. Army Installation Management Command, is seeking a qualified concessionaire contractor to establish a Campus Style Dining Venue (CSDV) at five U.S. Army Garrisons. The contractor will be responsible for financing, designing, constructing, and operating the dining venue, which aims to enhance the health, welfare, and morale of soldiers and their families by providing nutritious food options and modern dining experiences. This initiative is part of the Army's commitment to improving dining services and promoting holistic health initiatives, with the contract structured as a firm-fixed price Indefinite Delivery-Indefinite Quantity (IDIQ) agreement. Interested parties must submit proposals by April 4, 2025, and can direct inquiries to Leslie M. Perez at leslie.m.perez9.naf@army.mil or (520) 674-2370.
    Catered Meal Services - 136th Engineer Co, Jericho, VT
    Buyer not available
    The Department of Defense, specifically the U.S. Army, is soliciting proposals for catered meal services for the 136th Engineer Company during their annual training at the Ethan Allen Firing Range in Jericho, Vermont, scheduled from May 31 to June 11, 2025. The contractor will be responsible for providing all necessary personnel, food, and culinary management to deliver quality meals, adhering to state sanitation laws and accommodating special dietary needs, including Halal options. This procurement is set aside for small businesses under NAICS Code 722320, with a maximum contract value of $9 million, and proposals must be submitted by April 4, 2025. Interested vendors can contact Daniel Bibeau at daniel.s.bibeau.mil@army.mil or Darlene Howes at darlene.r.howes.civ@army.mil for further information.
    5BDE Red Mountain High School JCLC - DFAC
    Buyer not available
    The Department of Defense, specifically the Department of the Army, is seeking qualified small businesses to provide food service support for the Army Junior Cadet Leadership Challenge Exercise (JCLC) scheduled from April 11-14, 2025, at Camp Navajo in Bellemont, Arizona. The contractor will be responsible for preparing and serving meals for 110 cadets and 20 cadre, which includes three breakfasts, one lunch, and three dinners, along with necessary supplies and adherence to quality control measures. This procurement is crucial for ensuring the successful execution of the JCLC event, which plays a significant role in leadership training for young cadets. Interested firms must respond to the Sources Sought Notice by March 13, 2025, providing detailed information about their capabilities and experience, and can contact Ranetta M. DeRamos at ranetta.m.deramos.civ@army.mil or 502-624-8061 for further inquiries.
    TN National Guard Catered Meals Service Statewide
    Buyer not available
    The Department of Defense, through the Tennessee National Guard (TNARNG), is seeking qualified vendors to provide catered meal services for soldiers during Inactive Duty Training (IDT) and Annual Training (AT) across 66 locations in Tennessee. The procurement aims to ensure that military personnel receive adequate nourishment, with services required for breakfast, lunch, and dinner, available in bulk or individual unitized meals, to support operational readiness and welfare. Interested parties are invited to submit their intent to propose as prime contractors, including company details and the specific locations they can service, by November 20, 2024, at 10:00 AM CST. For inquiries, contact Sinamar Benauro at sinamar.b.benauro.civ@army.mil or Teresa Baxter at teresa.a.baxter.civ@army.mil.