The Department of Veterans Affairs (VA) is issuing a presolicitation notice for Non-Emergent Medical Transportation (NEMT) services. This solicitation, numbered 36C26226Q0114, is set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC) and has a response date of January 16, 2026, at 1:00 PM Pacific Time. The selected contractor will provide non-emergent wheelchair, gurney, and hired car transportation for Veteran patients of the Veterans Affairs Long Beach Healthcare System (VALBHS) 24/7, including holidays. The contracting office is located in Phoenix, AZ, and the point of contact is Contract Specialist Diana McInnis. This notice outlines the VA's requirement for reliable medical transportation to support Veteran healthcare.

The document outlines a comprehensive Vendor Information form designed for federal government RFPs, grants, and state/local RFPs. It collects crucial details such as vendor name, address, tax ID, phone/fax, email, payment address, point of contact, and account number. The form also inquires about existing contracts, payment terms, and prompt payment discounts. Mandatory fields include tax identification or social security number, DUNS number, and Central Contractor Registration (CCR) status. Vendors must also specify their business type (e.g., small, large, outside VA) and socioeconomic group (e.g., veteran-owned, woman-owned, small disadvantaged). Additionally, the form checks if the vendor accepts purchase cards and requires confirmation of their ability to do business with the Federal Government by checking specific exclusion lists. This form ensures compliance and gathers essential information for all vendors seeking to engage with government contracts.

This government solicitation, 36C26226Q0114, is issued by the Department of Veterans Affairs, Network Contracting Office 22, for Non-Emergent Medical Transportation Services for the VA Long Beach Healthcare System. The contract covers various transportation needs, including Wheelchair Vans, Hired Cars, and Gurney Vans, with services categorized by base rates, per-mile charges, incomplete pick-up fees, and waiting times. The solicitation includes a base period from April 1, 2026, to September 30, 2026, and four one-year option periods extending through September 30, 2030, with estimated quantities for each service type. Key dates include a site visit on January 6, 2026, questions due by January 8, 2026, and offers due by January 16, 2026, at 1:00 PM PST. Offers must be submitted via email to Diana McInnis at Diana.McInnis@va.gov. Invoices will be submitted electronically via Tungsten Network. The contract incorporates various FAR and VAAR clauses, including those for commercial products and services, restrictions on subcontracting, and electronic submission of payment requests.

This amendment, identified as 36C26226Q0114 0001, concerns the solicitation for Non-Emergent Medical Transportation services for the Department of Veterans Affairs, Network Contracting Office 22 in Phoenix, AZ. The purpose of this amendment is to modify the original solicitation, with offers now due by January 16, 2026, at 1:00 PM PST. Vendors planning to attend the site visit on January 6, 2026, are required to bring hard copy photos of all vehicle types. Contractors must acknowledge the amendment by completing blocks 15A, 15B, and 15C and page 3 of the original solicitation. Failure to acknowledge the amendment may result in the rejection of an offer.

The VA-FSC Vendor File Request Form (VA Form 10091) is used by the Department of Veterans Affairs to establish or update vendor records for payment processing. This form is essential for federal, state, and local RFPs, federal grants, and other government-related transactions requiring vendor registration. It collects comprehensive vendor information, including payee type, identifying numbers (SSN/TIN, UEI, NPI), business details, authorized representative contacts, and current/previous addresses. A critical component is the Electronic Funds Transfer (EFT/ACH) section, requiring bank name, routing, and account numbers to facilitate electronic payments. The form emphasizes compliance with federal regulations such as FAR 4.1102 for SAM.gov registration and 31 CFR Part 208 for EFT. Instructions are provided for both new and existing vendors, with specific requirements for different vendor types (e.g., commercial, federal agency, foreign, medical provider). The Privacy Act Statement informs respondents about data usage and consequences of non-compliance. The estimated respondent burden is 15 minutes, and completed forms are to be submitted via secure fax. Contact information for inquiries is also provided.

Form W-9, issued by the Department of the Treasury and Internal Revenue Service, is essential for U.S. persons (including resident aliens) to provide their correct Taxpayer Identification Number (TIN) to entities required to file information returns with the IRS. This form certifies the accuracy of the TIN and, when applicable, claims exemption from backup withholding. It details specific instructions for various entities like individuals, sole proprietors, corporations, partnerships, and Limited Liability Companies (LLCs) on how to correctly fill out the name and TIN sections. The document also explains the conditions under which payments are subject to backup withholding, the types of payees and payments exempt from it, and the penalties for failing to furnish a correct TIN or falsifying information. Crucially, it clarifies who is considered a U.S. person for federal tax purposes and advises foreign persons to use Form W-8 instead. The form also includes important information regarding identity theft and how to protect tax records.