The NCO Leadership Center of Excellence SMC Graduation Ceremony Venue
ID: W911SG-25-Q-0023Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QM MICC-FT BLISSFORT BLISS, TX, 79916-6812, USA

NAICS

Caterers (722320)

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)

Original Source

https://sam.gov/opp/b70af8d2612b411fb094e807b7eff648/view
Timeline
    Description

    The Department of Defense, through the Department of the Army, is soliciting proposals for a venue to host the Sergeants Major Course (SMC) Graduation Ceremony at Fort Bliss, Texas. The selected contractor must provide a location that accommodates between 8,000 to 10,000 attendees, including specific seating arrangements for 720 graduates, 300 VIPs, and at least 9,000 family members and guests, along with essential services such as audio-visual support and security personnel. This contract is crucial for the successful execution of the graduation ceremony, emphasizing compliance with safety and quality standards. Proposals are due by February 7, 2025, and interested parties should direct inquiries to Zachariah Fierro at zachariah.fierro.civ@army.mil or Flor Sanchez at flor.f.sanchez.civ@army.mil.

    Files
    Title
    Posted
    Amendment 1 - W911SG25Q0023P0001.pdf
    This document outlines the amendment to a federal solicitation regarding a contract for the Noncommissioned Officer Center of Excellence (NCOLCoE) to accommodate the Sergeants Major Course Graduation on June 8, 2025. Key changes include adjustments to the period of performance and the solicitation issue date. The contractor is tasked with providing a venue suitable for 8,000 to 10,000 attendees, with specific seating arrangements for graduates, VIPs, and family members. Essential services and equipment requirements include audio-visual support, stage setup, and security personnel. A total of 40 security staff, 30 general laborers, custodians, a medical team, and stagehands will be utilized for operational efficiency. The contract emphasizes quality control, safety compliance, and the contractor's responsibility for all personnel. The document specifies requirements for performance management and quality assurance, ensuring that services meet government standards. A firm-fixed contract type will be awarded, with no government-furnished materials or equipment. Overall, the amendment serves to refine the details of the contract to ensure successful execution of the graduation ceremony while maintaining compliance with various standards and regulations.
    Questions and Answers - 25Q0023.docx
    The document pertains to a Request for Proposal (RFP) regarding an upcoming ceremony scheduled to take place at a venue near Fort Bliss. Key details include the opening of doors for guests at 9:00 a.m. Mountain Time, approximately two hours before the event's commencement, following a morning rehearsal. The government has clarified that it will not be providing food or beverages, relying on the selected venue to offer these items for sale. Geographically, contractors are restricted to a 15-mile radius from Fort Bliss, ruling out any proposals from states within an hour's drive. The event date is also confirmed to be fixed with no flexibility for rescheduling. This document serves as a critical guideline for potential contractors, outlining requirements and restrictions associated with the event management and logistics.
    W911SG25Q0023.pdf
    The document outlines a solicitation (W911SG25Q0023) issued by the federal government for an event space to be utilized for the SMC Graduation at the USA SGM Academy. The offer due date is February 7, 2025, with a total awarded amount yet to be determined. Proposed services include providing venue space and associated services in alignment with the performance work statement (PWS), specified for delivery at Fort Bliss, Texas. Various clauses related to federal contracting, including provisions concerning telecommunications, labor standards, and certifications, are incorporated by reference. The solicitation emphasizes the understanding of several business classifications, particularly focusing on opportunities for small businesses, including women-owned and veteran-owned entities, thereby aiming to encourage competition and inclusivity among contractors. Critical requirements for submitting offers, compliance with federal regulations, and the evaluation criteria distinctly highlight the government's objective of obtaining quality services at competitive pricing, reinforcing its commitment to supporting small businesses and maintaining regulatory standards.
    W911SG25Q0023 Amended.pdf
    The document, identified by solicitation number W911SG25Q0023, outlines a federal request for proposals (RFP) for an event space and related services for the SMC Graduation at Fort Bliss, Texas. The primary requirement is to provide venue space that meets the standards set in the performance work statement (PWS), with a fixed-price structure. The proposal deadline is set for 12:00 AM on February 7, 2025, and the anticipated contract performance period spans from June 8, 2025. The solicitation includes various clauses and requirements for contractor compliance, including representations regarding small business status, telecommunications equipment, payment procedures, and federal tax obligations. It emphasizes the importance of adhering to federal regulations, particularly regarding telecommunications services. The document's structure includes multiple pages capturing details on the solicitation process, submission requirements, evaluation criteria, and necessary certifications. Overall, this RFP aims to procure the necessary services while ensuring compliance with federal contracting guidelines.
    Lifecycle
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    The NCO Leadership Center of Excellence SMC Graduation Ceremony Venue
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