S208--Ground Maintenance | Follow on Base+4 | Start: 4/1/25
ID: 36C25025Q7577Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF250-NETWORK CONTRACT OFFICE 10 (36C250)DAYTON, OH, 45428, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Original Source

https://sam.gov/opp/b66960673ebc439ba5d5258cc967d76d/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for ground maintenance services at the Chalmers P. Wylie VA Ambulatory Care Center in Columbus, Ohio, with a contract that includes a base period and four one-year options, totaling approximately $9.5 million. The contractor will be responsible for a range of services including mowing, trimming, mulching, weeding, and maintaining cleanliness across significant landscaped areas, with specific performance metrics outlined to ensure high standards of service. This procurement not only emphasizes the importance of maintaining the grounds to reflect the values of Veterans Affairs but also supports Service-Disabled Veteran-Owned Small Businesses (SDVOSB) in the contracting process. Interested vendors must submit their proposals by February 7, 2025, with questions due by January 23, 2025; for further inquiries, contact Contract Specialist Robert J Bolcavage at Robert.Bolcavage@va.gov.

    Point(s) of Contact
    Robert J BolcavageContract Specialist
    Robert.Bolcavage@va.gov
    Files
    Title
    Posted
    36C25025Q7577_1.docx
    The presolicitation notice pertains to ground maintenance services for the Department of Veterans Affairs at the Dayton VA Medical Center, starting on April 1, 2025, with a follow-on period of four years. The notice identifies the contracting office's address in Kettering, Ohio, and specifies the response deadline for proposals as February 7, 2025, by 15:00 Eastern Time. The contract is set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC) and falls under Product Service Code S208 with a corresponding NAICS Code of 561730. The document emphasizes that it will be archived 30 days after the response date. This presolicitation serves to inform potential vendors about upcoming contract opportunities related to ground maintenance within the federal government framework, enabling them to prepare bids aligned with the specified requirements and deadlines.
    36C25025Q7577.docx
    The document is a Sources Sought Notice issued by the Department of Veterans Affairs regarding ground maintenance services for the Chalmers P. Wylie Ambulatory Care Center in Columbus, Ohio, starting April 1, 2025. The scope includes comprehensive lawn care, including mowing, trimming, mulching, weeding, and maintaining a debris-free environment. The contractor is responsible for regular maintenance to ensure grass height remains between 2.5 to 3.5 inches, alongside pest control and fertilization to maintain a lush lawn appearance. Additional tasks include trimming all plantings semi-annually and re-seeding bare areas. The contract offers a base year with potential for four option years, with performance metrics established to ensure standards are met. Safety precautions must be followed throughout the contract to protect facility users. The announcement encourages interested service providers to perform site inspections, reinforcing the importance of understanding local conditions before submitting proposals. The contracting officer is Robert Bolcavage, and responses are due by January 7, 2025, under an SDVOSBC (Service-Disabled Veteran-Owned Small Business) set-aside.
    36C25025Q7577 0001.docx
    This document serves as an amendment to a solicitation related to a contract managed by the Department of Veterans Affairs for the Dayton VA Medical Center. The amendment's primary objectives are to respond to inquiries received before a predetermined deadline and to extend the submission deadline for proposals to February 14, 2025, at 1:00 PM EST. Key points include a clarification on the previous contract with Accord Federal Services, LLC, valued at $245,000, and modifications to the scope of work, which now includes updated quantities for fertilizer and mulch. Additionally, it addresses conditions such as contractor work hours and maintenance responsibilities for a sprinkler system. The document emphasizes the importance of adhering to submission protocols and deadlines, ensuring that all participating vendors are aware of the changes and conditions outlined in the amendment while maintaining all other original terms unaltered. Overall, the amendment aims to facilitate a competitive bidding process while ensuring compliance with federal standards.
    36C25025Q7577 RFQ.docx
    The document outlines a Request for Proposals (RFP) issued by the Department of Veterans Affairs for comprehensive grounds maintenance at the Chalmers P. Wylie VA Ambulatory Care Center in Columbus, Ohio. The acquisition is designated as a set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and includes a base period plus four one-year option periods, with a total value of approximately $9.5 million. Key responsibilities of the contractor will include mowing, trimming, mulching, weeding, and maintaining cleanliness across approximately 175,000 square feet of grass and 43,000 square feet of landscaped areas. Specific performance metrics are defined, including acceptable grass height and timely responses for seeding bare spots. The solicitation includes stipulations for safety, compliance with environmental regulations, and requirements for electronic invoice submissions. The RFP emphasizes a high standard of service, underscoring the contractor’s accountability in maintaining the grounds to a quality that reflects Veterans Affairs' values. Potential bidders must submit their quotes by February 7, 2025, with questions due by January 23, 2025. This initiative reinforces the government's commitment to supporting veteran-owned businesses while ensuring high-quality service delivery within its facilities.
    D.1 WD 2015-4729 Rev 28 Columbus 23 December 2024.docx
    The document titled "Register of Wage Determinations Under the Service Contract Act" issued by the U.S. Department of Labor outlines wage rates for various occupations for contracts subject to the Service Contract Act (SCA). Key points include the minimum wage requirements based on recent Executive Orders: Prime contracts awarded on or after January 30, 2022, must pay at least $17.75 hourly; contracts awarded between January 1, 2015, and January 29, 2022, require at least $13.30 per hour. The detail includes wage rates for specific occupations in Ohio across sectors like administrative support, automotive service, healthcare, and technical occupations, linking to fringe benefits and potential sick leave allowances mandated by law. Additionally, protocols for requesting additional classifications and wage rates for unlisted employees are specified. The overall purpose is to ensure compliance with labor laws while providing clear guidance for contractors to follow, emphasizing worker protections and equitable pay in fulfilling government contracts. This document is essential for firms involved in federal projects and grants, aligning with labor standards and regulatory requirements for fair compensation.
    D.2 Statement of FAR 52.212-2 - Statement of DoL WD Compliance.docx
    This memorandum serves as a certification of compliance with the Department of Labor's Wage Determination for a specific government contract solicitation. The document outlines that the submitting company guarantees that all employees engaged in the contract will be paid at a rate meeting or exceeding the applicable wage standards as detailed in the Performance Requirements Summary section of the Performance Work Statement. It requires the company to include specific wage determination codes and corresponding labor categories associated with the services to be provided. Additionally, the memo mandates signatures from key company executives, ensuring accountability and compliance. The purpose of this document is to affirm the company's commitment to adhere to wage standards set forth by the Department of Labor as part of the procurement process for government contracts, underlining the importance of fair labor practices in federal service contracts.
    D.3 Past Performance Questionnaire.docx
    The Department of Veterans Affairs, Network Contracting Office 10, is soliciting past performance evaluations for contractors competing for a Ground Maintenance Services program, specifically for Special Mode Travel services. This document provides a Past Performance Questionnaire that will aid in evaluating offerors based on their previous contracting experiences. The questionnaire seeks comprehensive details about prior contracts, including contractor identification, contract specifics, customer information, and performance ratings, using a defined scale from "Exceptional" to "Unsatisfactory." Respondents are requested to return the completed questionnaire electronically by February 7, 2025, to ensure timely analysis before proposal evaluations. The questionnaire aims to collect critical insights on offerors' capabilities, reliability, and overall performance, contributing to an informed and effective source selection process. The document emphasizes the importance of thorough and timely responses to facilitate decision-making in the competitive contracting environment.
    Directions for Interest Parties.docx
    The Department of Veterans Affairs has issued a Sources Sought Notice concerning a Grounds Maintenance contract for Base 4, scheduled to begin on April 1, 2025. This notice aims to facilitate market research and determine the appropriate set-aside status for the related Request for Quotation (RFQ). Interested parties are encouraged to respond to the Contracting Officer, Robert Bolcavage, via email by January 7, 2025, at 12:00 EST. Responses should include the company's name, address of the prime vendor, socio-economic set-aside classification in SAM.gov, and intent to utilize subcontractors. This initiative reflects a proactive approach to gathering necessary information to guide future contracting decisions and enhance service delivery in grounds maintenance for veterans' facilities.
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