Elevator Maintenance Services - Region A3 (NH014, NH018, VT007, VT012)
ID: W15QKN-24-R-5068Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QK ACC-PICAPICATINNY ARSENAL, NJ, 07806-5000, USA

NAICS

Other Building Equipment ContractorsT (23829)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MATERIALS HANDLING EQUIPMENT (J039)

Original Source

https://sam.gov/opp/247957bef36c41aab6184d165a503789/view
Timeline
    Description

    The Department of Defense, specifically the U.S. Army Contracting Command, is seeking qualified contractors to provide Elevator Maintenance Services for multiple facilities in New Hampshire and Vermont under Solicitation W15QKN-24-R-5068. The contract entails a non-personal services agreement to ensure the operational efficiency and safety of elevators, requiring the contractor to supply all necessary personnel, equipment, and materials while adhering to local, state, and federal regulations. This initiative is crucial for maintaining the infrastructure of military facilities, emphasizing quality control and compliance with safety standards. Interested contractors must submit their quotes by September 24, 2024, at 2:00 PM EST, and should direct inquiries to James Clark at james.e.clark773.civ@army.mil or Jasmyne Peterson at Jasmyne.C.Peterson.civ@army.mil.

    Point(s) of Contact
    James Clark, Contract Specialist
    james.e.clark773.civ@army.mil
    Jasmyne Peterson, Contracting Officer
    Jasmyne.C.Peterson.civ@army.mil
    Files
    Title
    Posted
    24-R-5068 - Solicitation Amendment 0004.pdf
    The document is an amendment (No. 0004) to the solicitation W15QKN24R5068 issued by the US Army Contracting Command, effective September 10, 2024. The key change involves extending the deadline for submission of offers from September 11, 2024, to September 18, 2024, at 2:00 PM EST. Offerors must acknowledge receipt of the amendment prior to the specified deadline to ensure their submissions are considered valid. The document consolidates procedures for amendments, specifying that changes to submitted offers are permitted as long as they reference the solicitation and amendment numbers. It clarifies that all previous terms and conditions remain unchanged and enforceable unless explicitly stated otherwise. This amendment serves to provide clarity and extended time to potential contractors as part of the solicitation process, aligning with government procedures for managing Requests for Proposals (RFPs).
    24R5068 - Amendment 0005 to Solicitation.pdf
    The document details an amendment to Solicitation W15QKN-24-R-5068 issued by the US Army Contracting Command, extending the deadline for quotes to 2:00 PM on September 24, 2024. It specifies that all other terms and conditions of the solicitation remain unchanged. Previous amendments are referenced, highlighting earlier extensions of the solicitation deadline. The document outlines procedures for acknowledging receipt of the amendment and submitting offers. Contractors are informed that they must acknowledge this amendment prior to the due date to avoid rejection of their offers. This amendment signifies the government's ongoing solicitation process as part of federal contracting efforts and reflects the need for flexibility in timelines for potential contractors.
    24R5068 - Solicitation Amendment 0001 document.pdf
    The document outlines Amendment 0001 to Solicitation W15QKN-24-R-5068 issued by the US Army Contracting Command. It addresses the procurement of Elevator Maintenance Services across four designated facilities in New Hampshire and Vermont. The amendment notably changes the submission process for quotes, which must now be sent via email due to technical issues with the PIEE website. Key deadlines have been extended, allowing potential contractors more time to submit site visit requests, questions about the solicitation, and final proposals. The contracting authority aims to award a single firm-fixed-price contract with a 12-month base period and four optional periods. Contractors must register in SAM and provide various identifying details and proof of insurance with their quotes. The document emphasizes the importance of a site visit for bidders, as understanding local conditions can impact contract performance. All proposals must remain valid for 120 days, and the solicitation's terms and conditions are otherwise unchanged. This amendment reflects the necessity for clarity and participation in federal contracting processes for government services.
    24R5068 - Solicitation Amendment 0002.pdf
    The document is an amendment (Amendment 0002) to the Solicitation W15QKN-24-R-5068, issued by the US Army Contracting Command. The primary purpose of this amendment is to extend the solicitation deadline to 2:00 PM on Thursday, August 29, 2024. This change follows a previous amendment (Amendment 0001) which addressed several issues, including the allowance of quotes to be submitted via email only due to errors on the PIEE Solicitation website. Amendment 0001 also extended the site visit request date, the submission date for questions, and the initial solicitation deadline, all while keeping the other terms and conditions unchanged. The document emphasizes the importance of timely acknowledgment of this amendment by bidders to avoid the rejection of their offers. Overall, it reflects the procedural adjustments typically associated with federal Requests for Proposals (RFPs), ensuring transparency and efficiency in the solicitation process.
    24R5068 - Solicitation document.pdf
    The U.S. Army Contracting Command - New Jersey is issuing a solicitation (W15QKN24R5068) for Elevator Maintenance Services at multiple facilities in New Hampshire and Vermont. This procurement includes a 12-month base period, followed by four optional 12-month extensions. The services required involve maintaining elevators in compliance with local building codes and the specified Performance Work Statement. The applicable NAICS code is 238290, with a size standard of $22 million. Offerors must be registered in the System for Award Management (SAM) and complete a price quote for each contract line item on the provided forms. Insurance coverage is mandated for workers' compensation, general liability, and automobile liability. There's also a requirement for contractor employees to complete Level I Anti-Terrorism Awareness Training. The bid due date is set for August 14, 2024, with a site visit encouraged prior to submission. The solicitation incorporates various federal regulations and clauses, emphasizing the importance of adherence to contractual guidelines. Overall, this initiative reflects the government's commitment to maintaining operational safety and compliance with industry standards in its facilities.
    DRAFT Performance Work Statement - REGION A3 ELEVATOR PM PWS.docx
    The Performance Work Statement outlines a contract for non-personal services related to elevator maintenance for the 99th Readiness Division, detailing the contractor's responsibilities in providing necessary personnel, materials, and compliance with safety and regulatory standards over a period of one base year and four optional years. Key focus areas include quality control measures, operational hours, safety protocols, and scheduled maintenance, with strict guidelines on contractor employee conduct and reporting procedures. The contractor must maintain comprehensive records and ensure all services meet local, state, and federal regulations, with penalties for non-compliance or deficiencies in performance.
    EXHIBIT A Region A3 Elevator PM.pdf
    The document lists various elevator locations associated with military facilities in New Hampshire and Vermont as part of an infrastructure evaluation or maintenance plan. The locations include the Londonderry Armed Forces Reserve Center (AFRC), Somersworth U.S. Army Reserve Center (USARC), Rutland AFRC, and White River Junction AFRC. Each entry presents specific details such as the name of the facility and its corresponding address. This structured information is likely relevant to upcoming requests for proposals (RFPs) or grants concerning maintenance or upgrades to these facilities’ elevator systems. Overall, the file serves as a critical resource for understanding the scope and logistics involved in potential federal or state initiatives aimed at improving military infrastructure.
    Performance Work Statement.pdf
    The Performance Work Statement (PWS) outlines a non-personal services contract for elevator maintenance within the 99th Readiness Division (RD) for fiscal year 2023. The contractor is responsible for providing necessary personnel and equipment to maintain elevators in specific facilities, ensuring compliance with local, state, and federal regulations. The contract spans one base year with four additional option years. Quality control is emphasized, requiring effective monitoring of services to meet contractual requirements. Operations are restricted to weekdays during set hours, and the contractor must ensure a qualified workforce. The document includes strict guidelines for safety, security, and environmental protection, outlining contractor liabilities and maintenance protocols. The contractor must secure government property, maintain a clean work environment, and comply with specific reporting requirements. Key tasks include regular safety inspections, preventive maintenance, and the authority to conduct minor repairs under specific conditions. Access to the facilities requires compliance with security training, and any contract-generated debris must be properly disposed of. This contract exemplifies the federal government's structured approach to ensuring the operational efficiency and safety of its infrastructure in adherence to regulatory obligations.
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