Solicitation Vertical Transportation Equipment Full-Service Maintenance and Repair Services
ID: W911S824R0016Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QM MICC-JB LEWIS-MC CHORDJOINT BASE LEWIS MCCH, WA, 98433-9500, USA

NAICS

Other Building Equipment Contractors (238290)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MATERIALS HANDLING EQUIPMENT (J039)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)
Timeline
  1. 1
    Posted Sep 10, 2024, 12:00 AM UTC
  2. 2
    Updated Oct 15, 2024, 12:00 AM UTC
  3. 3
    Due Oct 17, 2024, 6:00 PM UTC
Description

The Department of Defense, specifically the Army, is soliciting proposals for full-service maintenance and repair services for vertical transportation equipment (VTE) at Joint Base Lewis-McChord (JBLM) in Washington. The contractor will be responsible for providing all necessary personnel, equipment, and materials to ensure the safe and continuous operation of various VTE, including elevators, dumbwaiters, and lifts, in compliance with established safety standards and regulations. This procurement is critical for maintaining operational efficiency at military installations, as these services are designated as a Mission Essential Function. Interested small businesses, including service-disabled veteran-owned and women-owned enterprises, must submit their proposals by October 17, 2024, with the contract expected to commence on January 1, 2025. For further inquiries, potential bidders can contact Tiffany Neely at tiffany.m.neely2.civ@army.mil or Jason D. McCormick at jason.d.mccormick4.civ@army.mil.

Files
Title
Posted
Oct 15, 2024, 3:22 PM UTC
The National Elevator Bargaining Association (NEBA) and the International Union of Elevator Constructors (IUEC) have established a collective bargaining agreement from July 9, 2022, to July 8, 2027. The agreement covers various topics including recognition of the Union as the exclusive bargaining representative for Elevator Constructor Mechanics, Helpers, Apprentices, and Assistant Mechanics; membership requirements; wages; work jurisdiction; and conditions for construction, repair, and modernization of elevator systems. Key wage provisions include scheduled increases of 3.50% and 3.45% for respective years, while ensuring specific wage rates for different classifications of workers. The agreement also details work jurisdiction, stressing that only qualified personnel perform specific tasks under safety guidelines. Moreover, it incorporates holiday pay, vacation entitlements, and health benefit plans as part of employee rights. This structured agreement not only aims to foster harmonious labor relations but also ensures compliance with workplace safety and efficiency standards, reflecting the industry's commitment to high operational standards through skilled labor and collective bargaining practices.
Oct 15, 2024, 3:22 PM UTC
The Technical Experience Proposal Form serves as a structured template for firms responding to government RFPs, federal grants, and state/local proposals. It requires essential project information, including firm identification, project title and numbers, contract details, timelines, client contact information, and a project scope description. Importantly, it asks for an explanation of how past project experience is relevant to the requirements of the current solicitation. This form facilitates a comprehensive presentation of a firm’s qualifications and experience, helping agencies assess potential contractors’ capabilities in successfully completing the project at hand. The document's emphasis on specific details and client engagement underlines the importance of accountability and transparency in the procurement process.
Oct 15, 2024, 3:22 PM UTC
The document is the Wage Determination under the Service Contract Act issued by the U.S. Department of Labor, outlining minimum wage requirements and classifications for various occupations in Pierce County, Washington. It specifies that contracts initiated or renewed after January 30, 2022, must comply with Executive Order 14026, establishing a minimum wage of $17.20 per hour, while older contracts fall under Executive Order 13658, which sets the minimum at $12.90. The document lists numerous occupations along with corresponding hourly wage rates and fringe benefits requirements, including health and welfare provisions, vacation, and holidays. Additionally, it outlines the conformance process for unlisted job classifications, detailing steps for contractors to seek approval for wage rates not specified in the determination. This document serves as a guideline for federal contracts, ensuring workers receive fair compensation based on set standards while providing essential legal information for contractors involved in submitting RFPs or grants. Overall, it aims to protect workers' rights and establish equitable pay within federal contracting processes.
Oct 15, 2024, 3:22 PM UTC
Attachment L2 outlines inquiries and comments associated with a government document, specifically linked to federal grants and RFPs. The attachment permits stakeholders to submit questions or comments regarding specific portions of the document, such as the SF 1449, Performance Work Statement (PWS), and Technical Evaluation (TE), ensuring a clear and concise review process. The structure includes sections for referencing the page and paragraph in question, allowing for targeted feedback. Each entry is followed by a government response or disposition, reflecting transparency in communication. The attachment serves to clarify expectations and gather insights, fostering a collaborative approach in the administration of government contracts. The overall focus of Attachment L2 is to facilitate effective engagement between the government and potential bidders or grant applicants, ultimately enhancing compliance with federal and state requirements.
Oct 15, 2024, 3:22 PM UTC
The Performance Work Statement (PWS) outlines a contract for full-service maintenance and repair services for Vertical Transportation Equipment (VTE) at Joint Base Lewis-McChord (JBLM), WA. The contractor is responsible for providing all necessary personnel, materials, and supervision to ensure safe operation of all VTE, including elevators and lifts, in compliance with established standards such as ASME A17 codes and Department of Defense regulations. The contract encompasses a base year plus four option years, running from November 2024 through October 2029. Routine maintenance, emergency services, and coordination with other contractors are key responsibilities, with a focus on quality control through regular reporting and adherence to safety protocols. Emergency calls require 24/7 availability, while routine service requests have specified response times. The PWS also mandates compliance with federal security protocols, including personnel training and identification requirements. The contractor must manage hazardous materials responsibly and adhere to environmental guidelines. Overall, this document establishes the framework and requirements for ensuring the efficient and compliant operation of VTE at JBLM, emphasizing the contractor's accountability and the importance of safety and regulatory compliance.
Oct 15, 2024, 3:22 PM UTC
The Performance Work Statement (PWS) outlines the requirements for Vertical Transportation Equipment (VTE) full-service maintenance and repair at Joint Base Lewis-McChord (JBLM), WA. This non-personal services contract mandates the contractor to manage all aspects of VTE maintenance, ensuring compliance with various codes and standards such as ASME, DoD Unified Facilities Criteria, and manufacturer specifications. The scope includes regular inspections, cleaning, and emergency responses while excluding alterations or repairs over $15,000 without prior approval. The contract has a one-year base period and four optional one-year extensions, emphasizing the importance of safety and operational continuity for critical military functions. The contractor must maintain a qualified workforce, develop a comprehensive Quality Control Program (QCP), and submit regular service reports. Specific responsibilities for hazardous materials handling, emergency services, and the overall conduct of personnel are delineated to ensure safety and compliance with security protocols. Additionally, the contractor must follow strict guidelines regarding data rights, conducting surveys, and reporting incidents, reflecting a commitment to uphold military standards and operational integrity throughout the contract's duration.
Oct 15, 2024, 3:22 PM UTC
The document is an amendment to a solicitation or contract, specifically modifying the response timeline for a federal request for proposal (RFP). The primary purpose of the amendment is to change the deadline for submission from October 9, 2024, at 11:00 AM to October 11, 2024, at 09:00 AM. Despite this adjustment, all other terms and conditions of the original document remain unchanged and valid. The document specifies that contractors must acknowledge receipt of the amendment to ensure their offer is considered. Furthermore, instructions for making changes to an already submitted offer are provided. The amendment and its details are signed by the contracting officer on September 10, 2024, establishing the formal record of the changes made. This procedural document adheres to federal procurement regulations, underscoring the importance of timely and accurate communications in the bidding process for government contracts.
Oct 15, 2024, 3:22 PM UTC
The government solicitation W911S824R0016, issued on September 9, 2024, seeks proposals for vertical transportation equipment (VTE) full-service maintenance and repair across Joint Base Lewis-McChord (JBLM) facilities. The submission deadline for offers is October 9, 2024, at 11:00 AM. Key requirements include performing monthly maintenance on elevators, dumbwaiters, material lifts, and chairlifts as specified in the Performance Work Statement (PWS). The solicitation is open to small businesses, including service-disabled veteran-owned and women-owned small businesses. The proposal encompasses base and option years for ongoing maintenance services, along with provisions for additional work with specified burdened hourly rates for various elevator constructor positions. The inspection and acceptance of services will occur at the delivery site, and all offers must comply with federal regulations and clauses incorporated by reference. The solicitation emphasizes the importance of competitive pricing and performance capability, with evaluation criteria to determine the most advantageous offer for the government. This document aligns with federal contracting practices, intending to ensure high standards for maintenance services within military installations while promoting small business participation.
The document outlines a Request for Proposal (RFP) for a contract involving full-service maintenance and repair of vertical transportation equipment (VTE) at Joint Base Lewis-McChord (JBLM). The solicitation number W911S824R0016 includes an array of services such as monthly maintenance on elevators, dumbwaiters, material lifts, and chairlifts, all in accordance with the Performance Work Statement (PWS). Two primary categories of services are listed: one set for JBLM locations and another specifically for McChord Field. Additionally, the RFP provides detailed cost estimates for various tasks, including standard maintenance and over-and-above work, with a maximum estimated cost of $15,000 for several job classifications. The document specifies the terms of delivery, payment, and compliance with various federal regulations related to small businesses and other classifications, including service-disabled veteran-owned and women-owned businesses. The evaluation process for offers considers both price and non-price factors, ensuring that the government's requirements are met efficiently. Overall, the document emphasizes the importance of maintaining safety and compliance while providing essential vertical transport services at military installations.
Oct 15, 2024, 3:22 PM UTC
The document addresses questions and comments regarding the contract associated with the TE+3+JBLM+Inventory. Key issues include the addition of BLDG 60704 to the contract—now addressed in Amendment 3—and the applicability of 2023 pricing versus the increased 2024 rates, with reference to the removal of those rates in Amendment 3. It clarifies that there is an incumbent providing services under this contract and provides specific details about the incumbent’s contract, identified as W911S8-20-D-0005, which was awarded for $2,179,206.00. Overall, the document outlines responses to inquiries related to contract terms and ensures transparency about the incumbent's status and contractual values. This response highlights the government's commitment to providing clear communication in the context of RFPs and contract management.
Oct 15, 2024, 3:22 PM UTC
The document details the Performance Requirements Summary (PRS) for a government service procurement, focusing on maintenance and repair services. Key performance standards include adherence to code requirements, timely execution of repairs, and proper response times to service requests. Maintenance must have no more than 2% deficiencies, with any repairs needing to be re-executed limited to two occurrences per reporting period. Timely service is emphasized, requiring that no more than 2% of services are performed late, and that most service requests have a maximum allowable delay of 30 minutes. Deliverables must meet specifications and be submitted on time, with identified issues to be corrected within three business days. Enforcement of these standards will follow a planned sampling approach with inspections scheduled monthly per the contractor's Maintenance Control Plan (MCP). This document guides the operational expectations of contractors in federal, state, and local RFPs, ensuring compliance with regulations and high service quality critical for public sector projects.
Oct 15, 2024, 3:22 PM UTC
This document outlines the deliverables required from the contractor following contract award, structured under various performance work statement (PWS) parameters. Key deliverables include the Quality Control Program (QCP), which must be submitted within 10 days post-award, and several training and qualification documents for employee compliance, often required within 10 business days. The document emphasizes timely reporting for critical operational areas, such as the Maintenance Control Plan and hazardous materials inventory, mandating initial submissions within 10 days and subsequent quarterly reports. Immediate reports are also required for any vehicle taken out of service and service reports are due weekly. The distribution of all documents primarily involves the Key Official (KO) and Contracting Officer Representative (COR). Overall, this framework ensures adherence to contract terms and enhances operational oversight within the context of government RFPs and grants, holding stakeholders accountable for maintaining compliance and quality in service delivery.
Oct 15, 2024, 3:22 PM UTC
The document details an inventory of passenger elevators, wheelchair lifts, and associated equipment at Joint Base Lewis-McChord (JBLM), outlining specifications such as location, capacity, manufacturer, type, and inspection dates. It categorizes the elevators by building and provides technical details including installation years, drive types (hydraulic or gearless), and maintenance schedules. Key entries highlight different models, their specific uses, and the timelines for required inspections, emphasizing the maintenance needs of the elevators to ensure safety and compliance. The inventory serves as a critical resource for managing government facilities, facilitating maintenance planning, and ensuring operational efficiency. As part of government oversight, the documentation aligns with RFPs and grant processes, fostering transparency in public infrastructure and compliance with safety standards.
Oct 15, 2024, 3:22 PM UTC
The document provides a detailed inventory of vertical transportation equipment (VTE) at Joint Base Lewis-McChord (JBLM), categorizing numerous passenger elevators and wheelchair lifts by manufacturer, installation year, type, and specifications. The equipment varies in drive type, capacity, speed, and classification, with models spanning from hydraulic and geared systems to gearless ones, highlighting the complexities of maintenance and operation within military infrastructures. The inventory also notes the importance of maintaining a minimum/maximum variance in the quantity of VTE for service contracts, requiring semiannual reviews to address pricing adjustments based on operational needs. These measures reflect a commitment to ensuring functional compliance and efficiency in government operations, emphasizing the critical role of VTE in facilities management and the effectiveness of service delivery at military installations.
Oct 15, 2024, 3:22 PM UTC
The document pertains to the inventory management and maintenance guidelines for vertical transportation equipment (VTE) at JBLM-McChord Field. It lists three hydraulic passenger elevators, detailing their specifications such as manufacturer, installation year, drive type, speed, and capacity. A key aspect is the variance policy for full-service maintenance and repair contracts, allowing for a ±10% fluctuation in the quantity of VTE. Reviews of the equipment's status will occur every six months to assess if the quantity has surpassed or fallen below the acceptable variance. If adjustments are necessary, pricing modifications will be implemented but not retroactively. This document underlines the importance of maintaining operational efficiency and compliance with federal regulations in managing essential infrastructure at the military facility, supporting the broader context of federal contracting practices.
Oct 15, 2024, 3:22 PM UTC
The document outlines the inventory details of passenger elevators located at JBLM-McChord Field. It lists three specific units, including their location, year of installation, type of drive, speed in feet per minute (FPM), and capacity in pounds. Each elevator is identified by a unique code, with specific attributes: the first unit installed in 1996 is a hydraulic twin post elevator, while the second and third units, installed in 1993 and 1998 respectively, are hydraulic in-ground elevators. The inventory specifies operational details, including the manufacturer's name and landing classifications. This technical exhibit serves as a vital component of the inventory management for federal facilities, ensuring proper record-keeping for maintenance and operational purposes relevant to government RFPs and grants associated with infrastructure management. The document underscores the importance of tracking elevator specifications for safety compliance and operational efficiency in federal facilities.
Oct 15, 2024, 3:22 PM UTC
The document outlines the procedures for maintaining a hazardous material inventory, specifically designed for the military sector. It specifies the requirements for reporting hazardous materials inventory, stating that submission is due by the 15th day following the end of each quarter. The inventory needs to include details such as Material Safety Data Sheets (MSDS), item names, National Stock Numbers (NSN), and manufacturers. The form utilizes columns for tracking the beginning balance, items received, items used, and the final end balance for each quarter. The structured format emphasizes thorough documentation, which is essential for effective pollution prevention and compliance with safety regulations. The inventory management process aims to ensure responsible handling of hazardous materials while minimizing environmental impact, thereby aligning with federal and local oversight requirements. The completion and accuracy of this inventory are essential for public works and environmental protection efforts within the military framework.
Oct 15, 2024, 3:22 PM UTC
The document outlines the prevailing wage rates for apprentice Elevator Constructors in Pierce County, Washington, effective September 26, 2023. It details the hourly wage and fringe benefit rates applicable to public works projects, emphasizing compliance with minimum pay standards. The document specifies a tiered wage structure for various experience levels, ranging from $31.13 for apprentices just starting (Step 1) to $92.66 for those at Step 5. Additionally, it notes the wage rates for job classifications, including a top wage of $107.49 for Elevator Constructors and $116.13 for those in charge. Overtime calculation requirements are briefly mentioned, alongside benefit codes and risk classifications. This information is essential for contractors and employers involved in public works, ensuring adherence to labor laws and fair wage practices within the state.
Oct 15, 2024, 3:22 PM UTC
The document outlines the procedures for commercial vehicle access to Joint Base Lewis-McChord (JBLM), detailing specific guidelines for vehicle entry, inspection, and identification requirements. Commercial vehicles can access JBLM solely through designated Commercial Vehicle Inspection Points (CVIPs) unless contractors possess an Automated Installation Entry (AIE) Extended Access Badge. Inspection points are located at the Logistics Center Gate and Integrity Gate, operational Monday to Friday, with varying hours. Vehicles carrying specific loads may request expedited inspection, although priority is not guaranteed. Contractor employees requiring access must gain an AIE badge or visitor pass, with the former issued only to those who need frequent access. A thorough security vetting via National Crime Information Center checks is mandatory, and denied applications may be appealed. All passes and badges must be returned upon employment termination or contract completion. Restricted access rules for JBLM-McChord Field's airfield enclosure are also highlighted, where unauthorized entry can lead to serious repercussions. Overall, this document serves to ensure compliance with security and operational protocols crucial for the safe management of commercial vehicle access to JBLM, reflecting broader federal regulations in connection with government contracts.
Oct 15, 2024, 3:22 PM UTC
The document presents an inventory of vertical transportation equipment (VTE) at Joint Base Lewis-McChord (JBLM), detailing various elevators, lifts, and related systems. It catalogs equipment by location, manufacturer, installation year, drive type, speed, capacity, load classifications, and technical specifications. The bulk of the inventory focuses on hydraulic and gearless elevators manufactured by companies such as ThyssenKrupp and Kone, indicating significant operational capacity for passenger and freight movements within the base. The document also establishes protocols for reviewing VTE quantities semi-annually, noting a ±10% variance that triggers potential pricing adjustments for maintenance and repair contracts. This structure emphasizes compliance with federal guidelines regarding maintenance budgeting and operational capacity, underscoring the military's commitment to maintaining safe and efficient transportation systems within their facilities. Overall, the document serves as a technical exhibit illustrating the status and management of elevator systems critical for operations at JBLM.
Oct 15, 2024, 3:22 PM UTC
The document outlines an inventory of elevators and lift systems at Joint Base Lewis-McChord (JBLM), detailing specifications such as manufacturer, installation year, type, capacity, and drive mechanisms. It includes a comprehensive list of various elevator models, primarily manufactured by ThyssenKrupp, Kone, and Otis, categorized by building location, with varied applications including passenger elevators, wheelchair lifts, and freight elevators. Maintenance clauses highlight the need for periodic reviews (every six months) of the service contract related to these equipment units, assessing any variances that exceed ±10%. This mechanism ensures that pricing adjustments align with actual service needs, maintaining operational efficiency. The inventory serves not only as a record for current assets but also as a basis for future maintenance agreements and potential equipment upgrades. Overall, the document is fundamental for managing and maintaining vertical transport equipment at JBLM, ensuring compliance with operational and safety standards.
Oct 15, 2024, 3:22 PM UTC
The document pertains to a Request for Proposal (RFP) numbered W911S824R0016, issued by the federal government for the maintenance and repair of vertical transportation equipment (VTE) on Joint Base Lewis-McChord (JBLM) in Washington. The RFP details the requirements for contractors to perform monthly maintenance on elevators, dumbwaiters, material lifts, and chairlifts from January 2025 to October 2029, with specific attention to the Performance Work Statement (PWS) guidelines. It outlines various Contract Line Item Numbers (CLINs) related to full-service maintenance and options for "over and above" work, where additional tasks may be required beyond routine services. Pricing structures include fixed-price agreements and burdened hourly rates for various elevator constructor positions. The RFP encourages participation from small businesses, including service-disabled veteran-owned and women-owned enterprises. Important contractual terms, delivery schedules, and inspection protocols are specified, enhancing clarity for contractors. The document integrates numerous federal acquisition clauses, ensuring compliance with government standards. Overall, this RFP aims to secure reliable maintenance services for crucial VTE equipment, supporting operational efficiency at JBLM.
Oct 15, 2024, 3:22 PM UTC
The document is an amendment to a federal solicitation for Vertical Transportation Equipment Full-Service Maintenance and Repair Services at Joint Base Lewis-McChord (JBLM). It updates various attachments and information in the solicitation. Specifically, it modifies the attachment document listing, moves the listing to a new location, updates the JBLM inventory date from September 17, 2024, to October 9, 2024, replaces the Washington State Wage Rates attachment with a new wage determination document dated January 17, 2024, and includes revised Solicitation Questions & Answers dated October 10, 2024. The amendment reaffirms that all other terms and conditions of the initial solicitation remain unchanged. Contractors are instructed to acknowledge receipt of the amendment prior to the specified deadline, or risk rejection of their offer. This amendment is crucial for potential bidders, ensuring they have the most current information before submitting proposals, which is essential for compliance and successful bidding.
The document serves as an amendment to a solicitation for Vertical Transportation Equipment Full-Service Maintenance and Repair Services at Joint Base Lewis-McChord. Key updates include a revised offer due date from October 11, 2024, to October 17, 2024, and modifications to various attachment dates and pricing line items. The performance period has changed, with the starting date for the first Contract Line Item Numbers (CLIN) adjusted from November 1, 2024, to January 1, 2025. The evaluation criteria for proposals emphasize technical capability, with specific past experience requirements relevant to servicing vertical transportation systems. Offerors are warned against submitting proposals with unbalanced pricing. The government will not only examine price proposals for reasonableness but also assess technical submissions to ensure compliance with specified standards. Additionally, there are procedural instructions for proposal submissions, questions, and site visits, along with certifications related to representations and certifications for small business status and labor compliance. This amendment encapsulates the government's intent to ensure that it secures a compliant and experienced contractor for the maintenance of essential equipment.
The document focuses on federal and state/local Requests for Proposals (RFPs) and grants, outlining the essential procedures and requirements for entities seeking governmental funding. It emphasizes the importance of compliance with established guidelines, documenting eligibility criteria, and providing accurate budget proposals. Key topics include the evaluation of proposals based on technical and financial merit, transparency in application processes, and adherence to deadlines. Supporting details highlight the necessity for thorough documentation, including clear project goals, anticipated outcomes, and measurable benefits to the community or specific populations. Additionally, the document discusses project management expectations and the importance of ongoing communication between grant recipients and funding agencies throughout the project lifecycle. The overall tone is formal and directive, aiming to provide clarity to potential applicants on how to successfully navigate the complexities of the funding process. This guidance is essential to ensure that resources are allocated efficiently and in alignment with governmental objectives to support projects that significantly benefit public welfare and fulfill specific community needs.
The document outlines various government requests for proposals (RFPs) and grant opportunities available at the federal, state, and local levels. It emphasizes the government's commitment to supporting various projects through funding mechanisms, promoting advancements in different sectors. Key topics include the guidelines for eligibility, application processes, and required documentation for proposals seeking federal assistance. Additionally, it highlights the importance of compliance with federal regulations and the necessity for thorough project evaluations to ensure funding success. The goal of these initiatives is to foster innovation, enhance public services, and encourage collaboration among agencies and organizations. Overall, the document serves as a resource for potential applicants aiming to navigate the complexities of securing government grants and RFPs, ultimately contributing to community growth and development.
Lifecycle
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