Boston MA. MEPS Noon Meal Solicitation
ID: W9124D25QA212Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QM MICC-FT KNOXFORT KNOX, KY, 40121-5000, USA

NAICS

Perishable Prepared Food Manufacturing (311991)

PSC

COMPOSITE FOOD PACKAGES (8970)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/f5bddd43674a45c69bfc748680891c46/view
Timeline
    Description

    The Department of Defense, specifically the Army's contracting office, is soliciting proposals for the provision of boxed noon meals for applicants at the Boston Military Entrance Processing Station (MEPS). The contract requires the delivery of approximately 36 meals daily, five days a week, with adherence to strict food safety and sanitation standards, including the use of licensed food establishments and employee training for security protocols. This procurement is vital for ensuring that military applicants receive timely and nutritious meals during their processing, supporting operational efficiency and compliance with federal guidelines. Interested small businesses must submit their proposals by July 7, 2025, and can direct inquiries to Jacob Beasley or Amy Gawarecki via their respective email addresses.

    Point(s) of Contact
    Jacob Beasley
    jacob.c.beasley.civ@army.mil
    Amy Gawarecki
    amy.l.gawarecki.civ@army.mil
    Files
    Title
    Posted
    IA02_Boston_MEPS_Product Delivery Specs.pdf
    The Boston Military Entrance Processing Station (MEPS) has outlined a detailed request for proposals (RFP) concerning the provision of noon meals for Armed Forces applicants. The incumbent contractor must deliver meals five days a week (excluding holidays), with potential additional meals during late processing days known as mission days. Contractors are required to comply with specific food handling regulations, ensure employee training for security protocols, and maintain thorough records for government inspections. Each meal must consist of standard components, such as sandwiches, desserts, and beverages, provided in appropriate packaging. The contract mandates strict adherence to food safety and sanitation standards, with an emphasis on using licensed food establishments. The estimated demand is approximately 36 meals daily, alongside accounting processes for meal vouchers. Payment will be conducted via Government Purchase Cards. The comprehensive delivery specifications stress upgrading safety and operational efficiency while fulfilling the nutritional needs of applicants at MEPS. This RFP represents the federal government's strategy to ensure timely and healthy meal services in a military context, focusing on procedural compliance and performance standards.
    IA02_Boston MEPS -Product Delivery Specs.pdf
    The Boston Military Entrance Processing Station (MEPS) requires a contractor to provide noon meals for Armed Forces applicants. The contract specifies the delivery of meals to the MEPS location, adherence to food safety regulations, and the necessary training for contractor and subcontractor employees regarding security and antiterrorism protocols. Meals are to be provided every weekday and on select Saturdays, totaling approximately 264 meal days annually, with potential additional meals on mission days for late-processing applicants. Each meal must include specific food items and beverages, packaged appropriately to ensure safety and quality. Documentation on training completion and meal provision must be submitted to the contracting officer. Payment will be made via Government Purchase Card, reflecting the number of meals served. Compliance with health codes and federal standards is mandatory, with detailed logs of meals served required for accountability. Overall, this document outlines requirements and responsibilities crucial for executing the meal service contract while maintaining operational security and food safety standards.
    IB01_Presolicitation Notice_Boston_NM_FY25 Followon.pdf
    The Mission Installation Contracting Command - Knox is preparing to issue a Request for Quotations (RFQ) for the provision of boxed meals at the Boston Military Entrance Processing Station (MEPS) from 1 September 2025 to 31 August 2026, with an option for an additional year. This solicitation is exclusively for small businesses, classified under NAICS 311991, with a size standard of 700 employees. The RFQ is set to be published on SAM.gov around 29 May 2025, with a submission deadline for quotes on or about 30 June 2025, although these dates may change. Interested vendors must ensure they are registered in the System for Award Management (SAM) and are instructed to submit inquiries by email to the designated contacts by 11 June 2025. This procurement underscores the government's commitment to supporting small businesses while catering to essential logistical needs at military recruitment facilities.
    IB08_Amendment 0001_W9124D25QA212_Boston MEPS Noon Meals RFQ.pdf
    The document is an amendment to a solicitation regarding a procurement process for meals by the Army's contracting office. It announces that the deadline for offers has been extended from June 30, 2025, to July 7, 2025. The amendment details the acknowledgment procedures required from bidders to confirm receipt, including options for submitting changes to a previously submitted offer. Additionally, it outlines specific administrative duties and responses to inquiries from potential contractors regarding meal packaging, delivery, pricing structures, and training requirements. Notably, there are no minimum order guarantees beyond an annual threshold of $1,500, and a variety of beverages must be provided daily. The document emphasizes that all terms from the original solicitation remain unchanged except for the extended deadline and may include additional clarifications based on the contractor's concerns. A pre-award site visit is not required, and any necessary site evaluations will occur post-award. The procedural elements ensure compliance with federal guidelines for the bidding process, which is essential for maintaining transparency and encouraging competitive pricing among suppliers.
    IB08_Solicitation - W9124D25QA212 - Boston MEPS Noon Meals.pdf
    The Women-Owned Small Business (WOSB) solicitation outlines a contract for providing boxed noon meals (sub sandwiches) to applicants at the Boston Military Entrance Processing Station (MEPS) from September 2025 to August 2026, with an option to extend through August 2027. The contract is intended to support WOSB initiatives, showcasing commitments to diversity and small business utilization in federal procurement. Bids must be submitted by June 30, 2025, and require detailed documentation, including a valid health inspection report for the food preparation facility. The evaluation criteria for proposals focus on technical acceptability, compliance with solicitation requirements, and pricing, emphasizing that price will play a significant role in determining the awardee. The document outlines applicable federal acquisition regulations (FAR) and stipulates that failure to follow specific instructions may lead to non-compliance. Overall, this solicitation serves to enhance meal provisions at the MEPS while promoting the participation of women-owned businesses in federal contracting.
    Lifecycle
    Title
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    Boston MA. MEPS Noon Meal Solicitation
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    Solicitation
    Boston MA. MEPS Noon Meal Solicitation
    Presolicitation
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