Repair and Preventative Maintenance for Nicolet FTIR. Parts required to complete the repair are as follows: iS50 ATR DTGS DI Detector and Cable and LRU iS50 DTGS KBR Element Kit.
ID: RFP366310Type: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFORNL UT-BATTELLE LLC-DOE CONTRACTOROak Ridge, TN, 37831, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

LABORATORY EQUIPMENT AND SUPPLIES (6640)

Original Source

https://sam.gov/opp/f3fa15b893b64a1f863c35009f4631b9/view
Timeline
    Description

    The Department of Energy, through the Oak Ridge National Laboratory (ORNL), is seeking proposals for a Firm Fixed Price contract to provide repair and preventative maintenance services for the Nicolet FTIR analytical device. The procurement specifically requires the iS50 ATR DTGS Detector and Cable, as well as the iS50 KBR Detection Element Kit, with all items needing to comply with specified part numbers or be equivalent. This opportunity is critical for maintaining essential scientific instruments that support research and operational efficiency within government projects. Interested parties must submit their proposals by April 22, 2025, and direct any questions to Shannon Davis at davisst@ornl.gov or by phone at 865-341-3073.

    Point(s) of Contact
    Shannon Davis
    (865) 341-3073
    davisst@ornl.gov
    Files
    Title
    Posted
    Attachment A Terms And Conditions - Commerical Item BSD-CS-2146 8-23-2023.pdf
    The document outlines the Terms & Conditions for commercial items in agreements involving the U.S. Department of Energy (DOE) and its contractor, UT-Battelle, LLC. It establishes critical clauses applicable to various transactions, including payment, dispute resolution, warranty, compliance with laws, and environmental and safety protections. Key sections specify the rights and responsibilities of the Seller concerning inspection and acceptance of goods, material requirements, transportation, and government property. It emphasizes the necessity for compliance with federal regulations and the importance of ethical conduct, including avoiding gratuities and adherence to the Foreign Corrupt Practices Act. The document also delineates processes for termination, handling of confidential and classified information, employee safety protocols, and environmental management when working on DOE sites. Overall, these terms serve to ensure accountability, regulatory compliance, and the protection of both parties' interests in contractual agreements within the scope of federal procurement.
    Attachment B Prime-Flowdown-Clauses-BSD-CS-2258-11.25.2024.pdf
    The document outlines the Prime Supplemental Flowdown Terms and Conditions for UT-Battelle, LLC subcontracts under Prime Contract No. DE-AC05-00OR22725, which includes mandatory obligations derived from U.S. government regulations and the Department of Energy (DOE). It is organized into applicable clauses based on contractual thresholds, addressing topics such as labor rights, prohibitions on certain contractors, and compliance with environmental laws. Specific clauses emphasize requirements for small businesses, protections against trafficking in persons, equal opportunity measures, and contractor responsibilities regarding confidential data. The document underscores the necessity of including these clauses in all relevant subcontracts, ensuring adherence to legal and logistical standards. The structured hierarchy allows for the precedence of the clauses listed if conflicts arise with existing terms. This flowdown documentation aims to ensure aligned operational standards throughout subcontracts, fostering compliance with federal mandates while promoting ethical business practices and safeguarding rights within contract execution.
    Attachment C Bill of Materials RFP366310.pdf
    This document outlines a Request for Proposal (RFP) for the acquisition of specific analytical equipment and related services. It details three primary items: the iS50 ATR DTGS Detector and Cable, the iS50 KBR Detection Element Kit, and repair services for the Nicolet iS50 Analytical device, each requiring a quotation for delivery within an unspecified lead time. The request states that all items must comply with the mentioned part numbers or be equivalent. Notably, the unit prices for each item are marked as $0.00, suggesting potential placeholders or that the actual pricing is to be determined. The overall total, also at $0.00, reflects the need for further cost evaluation. The purpose of this RFP aligns with federal government procurement activities, focusing on acquiring essential scientific instruments and support services for analytical tasks which may be critical for research and operational efficiency in government projects.
    Attachment D Representation and Certification - Abbreviated 2-2025.pdf
    The "Representations and Certifications - Abbreviated" document outlines essential compliance requirements for offerors intending to work with the Oak Ridge National Laboratory, managed by UT-Battelle, LLC. Offerors must register in the System for Award Management (SAM) and affirm their business status, including organization type, small business classification, and ownership by veterans or women. The document emphasizes the legal consequences of misrepresentation regarding business status, particularly for small and disadvantaged business categories under federal law. Furthermore, it details compliance requirements concerning export controls, the Buy American Act, and certifications related to child labor. Offerors must also affirm they do not use prohibited telecommunications equipment or services. To mitigate conflict of interest risks, contractors are mandated to disclose any potential conflicts and describe measures to address them. The certification concludes with a personal attestation from the offeror, affirming the accuracy of all provided information. This document serves as an integral part of the procurement process to ensure legal, ethical, and compliant contracting standards within federal acquisition practices.
    Attachment E Exemption from Application to the Service Contract Act- Maintenance Calibration or Repair of Certain Equipment.pdf
    The document outlines the certification process for offerors seeking exemption from the Service Contract Act (SCA) when providing maintenance, calibration, or repair services for specific equipment. The certification requires offerors to affirm that the equipment serviced is regularly used for non-government purposes, sold or traded in substantial amounts to the public, and that service prices are based on established catalog or market rates. Additionally, the offeror must ensure that compensation plans for service employees are equivalent to those provided to similar employees in the commercial sector. If the certification is confirmed, the applicability of the SCA clauses will be based on the company’s determination. If the offeror does not certify compliance, certain clauses will not be included in the agreement, and the offeror must notify the Subcontract Administrator regarding any lack of attached SCA wage determinations. Overall, the document serves as a guideline for compliance with federal contracting requirements, emphasizing proper classification of service contracts based on the nature of the work performed and the pricing structures provided by the offerors.
    RFP366310.pdf
    The Oak Ridge National Laboratory (ORNL) is inviting proposals for a Firm Fixed Price contract related to the repair of Nicolet FTIR detector element kits. The solicitation, numbered 366310, has a submission deadline of April 22, 2025, and all proposals must meet the criteria of being the lowest priced, technically acceptable offer. The anticipated performance period for the contract runs from April 25 to June 10, 2025. Interested parties should provide a detailed proposal on company letterhead, along with required attachments, including a bill of materials and certification documents. Proposals must include any exceptions to the terms and conditions, as these can affect the evaluation of compliance. Additional key dates include a deadline for questions, due by April 18, 2025. The RFP establishes that there are no small business set-asides and outlines standard FAR clauses applicable to the solicitation. Compliance with the Service Contract Act is specified through necessary certifications. This document exemplifies a standard federal RFP process, emphasizing procurement transparency and competitive pricing in government contracts for necessary laboratory equipment maintenance and repair.
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