Very Low Temperature Bath
ID: FA226325Q0004Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA2263 AFLCMC WNMKHEATH, OH, 43056-6116, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

PRESSURE, TEMPERATURE, AND HUMIDITY MEASURING AND CONTROLLING INSTRUMENTS (6685)

Original Source

https://sam.gov/opp/f5b93be7ef20433eb4deef9c92efcf3b/view
Timeline
    Description

    The Department of Defense, specifically the Air Force, is seeking proposals for the procurement of six Very Low Temperature Baths, intended for use at various Air Force Precision Measurement Equipment Laboratories (PMELs). The baths must meet stringent specifications, including a calibration range of -80 to 0 °C, long-term temperature stability, and a user-friendly digital display, ensuring precise measurements for military applications. This procurement is critical for enhancing supply readiness and operational efficiency within the Air Force, with a firm-fixed price contract anticipated under Simplified Acquisition Procedures. Interested vendors must submit their offers electronically by January 24, 2025, and are encouraged to contact Allen Kurella at allen.kurella@us.af.mil or Michael Hickey at michael.hickey.2@us.af.mil for further inquiries.

    Files
    Title
    Posted
    Attachment 1- Purchase Description Rev2 25M-030A-TE Very Low Temperature Bath 6NOV24.pdf
    The government file outlines the specifications for a Very Low Temperature Calibration Bath to be utilized by the Air Force Precision Measurement Equipment Laboratories (PMELs). The device must be a self-contained system capable of calibrating various temperature measurement instruments, such as thermometers and thermocouples, within a range of -80 to 0 °C. Key performance requirements include long-term temperature stability of ±0.015°C, a cooling rate of no more than 300 minutes from 0 °C to -80 °C, and a digital display for user-friendly operation. The physical design should include mobility features like wheels and ensure a maximum footprint of 50 inches in height. Additionally, it must have a single calibration well for temperature probes and be compatible with specific fluids. Operators will be provided with a comprehensive manual detailing components, alignment procedures, and safety data sheets for the included fluids. The document emphasizes the necessity for rigorous testing to confirm compliance with performance specifications before acceptance. Overall, the RFP seeks vendors to deliver an advanced temperature calibration solution that meets stringent operational and safety standards, facilitating precise measurements for military applications.
    Attachment 2- Data requirements.pdf
    The document is a Contract Data Requirements List (CDRL) specifically focused on the Very Low Temperature Bath project under the U.S. Department of Defense. It emphasizes the requirements for submitting Commercial-Off-The-Shelf (COTS) manuals and a Technical Data Package (TDP). The COTS manuals must contain detailed technical information regarding assembly, installation, operation, parts, and maintenance, while the TDP is defined as a comprehensive technical description supporting various aspects of the item, including engineering and logistics. Key details include submission timelines, such as the final manual and drawings required within 60 days post-contract award, and the specified format of submissions (indexed Portable Document Format on CD/DVD). The document delineates distribution instructions and emphasizes safety and quality compliance through explicit technical standards referenced by applicable military guidance documents. The purpose of this CDRL fits within the broader context of federal contracts and procurement processes, ensuring that contractors deliver precise, usable technical data and manuals critical for military equipment operation and maintenance.
    Attachment 3- Shipping Address List.pdf
    The document outlines a shipping address list pertinent to specific accounts at various Air Force bases, including Hill AFB, Robins AFB, and Tinker AFB. Each base has designated shipping addresses, contact numbers, and account marking requirements for requisition shipments. Items must include a requisition number and display relevant identifiers such as National Stock Number (NSN) and Attention PMEL Type on the exterior of each container. Prioritized shipping is mandated, where shipments are directed first to higher priority accounts, ensuring compliance with the stated guidelines. Clarity in requisition numbers is critical for accurate shipment processing, particularly emphasizing that requisition numbers are not required only for shipments to a specific AFLCMC location. The document serves as an operational guideline for managing shipments related to the respective accounts within the military framework, ensuring adherence to requirements and streamlined logistical processes in support of Air Force operations.
    Attachment 4- Instruction to Offerors.pdf
    This document serves as an addendum to the Instructions to Offerors for commercial items, outlining proposal preparation and submission requirements for government solicitation. Proposals must be submitted in two volumes: Volume I includes a completed RFQ with pricing, while Volume II consists of a technical proposal. Specific formatting guidelines dictate page size, margins, and font size. All submissions must be electronically uploaded via DoD SAFE, with strict adherence to submission timelines. The proposal’s validity is required for 90 days post-RFQ closing date. Volume I should include a signed RFQ and a cover letter detailing any exceptions, while Volume II demands a comprehensive technical proposal demonstrating the offeror's capability to meet government requirements, including references to descriptive materials and identification of safety hazards. The government reserves the right to evaluate proposals based solely on the submitted information. The document also emphasizes proper email encryption for subsequent communications. This thorough approach is indicative of the procedural standards involved in federal RFPs, highlighting the meticulous nature of government procurement processes.
    Attachment 5- Total Evaluated Price (TEP) Worksheet.pdf
    The document is a Total Evaluated Price (TEP) Worksheet for the solicitation FA226325Q0004 concerning a Very Low Temperature Bath. It is essential for bidders to complete this worksheet and return it with their offer, as the provided calculations will establish the total evaluated price of their submission. The worksheet outlines two principal items: the Very Low Temperature Bath and associated data, along with optional quantities for future fiscal years 2026 and 2027. Bidders are instructed to input the unit prices for the specified quantities and calculate the total evaluated price accordingly. The government emphasizes that these option quantities are projected and do not obligate them to finalize any options. The document is structured to clearly delineate the items subject to pricing, ensuring all potential costs are accounted for in the bid evaluation process. This TEP Worksheet is critical for the government to assess and compare bids accurately, facilitating a transparent and fair procurement process.
    Solicitation - FA226325Q0004.pdf
    This government solicitation, designated FA226325Q0004, pertains to the procurement of Very Low Temperature Calibration Baths, specifically for use at various Air Force Bases, with a total initial requirement of six units. The contract, set for funding in Fiscal Year 2025, currently allows for the purchase of three units due to budget constraints. The additional three will be executed as options depending on future funding availability. Details include specifications for inspection and acceptance processes, packaging, and delivery timelines as laid out in the Purchase Description 25M-030A-TE, Rev 2, dated November 2024. Additionally, vendors must comply with FAR clauses and numerous specific sourcing and product clauses, such as maintaining appropriate contract administration, electronic invoicing via the Wide Area WorkFlow system, and unique item identification requirements for certain deliveries. The structure of this solicitation emphasizes a firm fixed-price arrangement, outlining thorough documentation and compliance obligations necessary for contractor engagement while supporting the overarching aim of enhancing supply readiness within the Air Force's operational framework.
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    Very Low Temperature Bath
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    Combined Synopsis/Solicitation
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