J065--Dexis Panos Imaging Systems Preventative Maintenance Inspection (PMI) and Corrective Maintenance (CM) including software support at the Greater Los Angeles VA Healthcare System
ID: 36C26226Q0149Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF262-NETWORK CONTRACT OFFICE 22 (36C262)Gilbert, AZ, 85297, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/4636a7307cdf49f6996b5f5a1beec5e4/view
Timeline
    Description

    The Department of Veterans Affairs, Network Contracting Office 22, is seeking a qualified contractor to provide preventative maintenance inspections (PMI) and corrective maintenance (CM) for seven government-owned Dexis Panos imaging systems at the Greater Los Angeles VA Healthcare System. The contractor will be responsible for all necessary labor, materials, parts, and software support to ensure the optimal functioning of the imaging systems, which are critical for medical imaging services. This procurement is set aside for small businesses and includes a firm-fixed-price contract with a base year and four option years, with quotes due by December 30, 2025, at 4:00 PM PST. Interested parties should contact Contract Specialist Loan Dho at loan.dho@va.gov for further details.

    Point(s) of Contact
    Loan DhoContract Specialist
    loan.dho@va.gov
    Files
    Title
    Posted
    36C26226Q0149 0001 Amendment.docx
    This amendment to solicitation 36C26226Q0149 by the Department of Veterans Affairs, Network Contracting Office 22, seeks a contractor for preventative and corrective maintenance of seven government-owned Dexis Panos imaging systems for the Greater Los Angeles VA Healthcare System. The solicitation, a 100% Small Business set-aside, includes a base year and four option years. Key modifications involve removing VAAR 852.219-75 and adding CLIN 2006 for emergency repairs. The contractor must provide all labor, materials, and software, ensuring compliance with manufacturer instructions and various regulatory standards. Quotes are due by December 29th, 2025, and will be evaluated based on technical capability, past performance, and price, with technical factors being significantly more important.
    36C26226Q0149_1- Updated.docx
    The Department of Veterans Affairs, Network Contracting Office 22, is soliciting bids for preventative maintenance inspections (PMI) and corrective maintenance (CM), including software support, for seven government-owned Dexis Panos imaging systems at the Greater Los Angeles VA Healthcare System. This Request for Quotation (RFQ) is set aside for Small Businesses and will result in a firm-fixed-price contract with a base year and four option years. Services include semi-annual PMIs, on-site corrective maintenance within three business days, and provision of all necessary labor, materials, parts, and travel expenses by the contractor. Quotes are due by December 29, 2025, 4:00 PM PST, and must include pricing, a technical submission detailing how the Statement of Work will be met by qualified engineers, and past performance information. Technical capability and past performance are significantly more important than price in the evaluation process.
    36C26226Q0149.docx
    This Sources Sought Notice from the Department of Veterans Affairs seeks contractors for preventative maintenance, corrective maintenance, and repair services for Government-owned Dexis Panos imaging systems at the Greater Los Angeles VA Healthcare System and its various clinics. The services include all labor, materials, software support, and travel, with a focus on adhering to manufacturer instructions and regulatory standards. Contractors must provide a capability statement detailing their expertise and experience. Work hours are Monday through Friday, 5:00 AM to 3:00 PM PST, excluding national holidays, with 24/7 phone/email support and a 3-business-day onsite response time. Semi-annual preventative maintenance inspections are required, along with corrective maintenance, all to be performed by qualified, factory-trained technicians.
    Amendment 36C26226Q0149 0002- Dexis Panos.docx
    Amendment 0002 to Solicitation 36C26226Q0149 extends the offer due date to December 30, 2025, at 4:00 PM PST. This amendment addresses contractor inquiries by providing clarifications and answering questions. It specifies manufacturer part numbers for equipment (OP3D Pro for 2D, OP3D for 3D) and directs offerors to the “Statement of Work” for detailed asset lists. The VA will accept proposals from authorized third-party service providers who use OEM-certified technicians and parts. Additionally, Amendment 0001 removed the VAAR 852.219-75 clause regarding limitations on subcontracting for services, as it was not applicable to this Total Small Business set-aside solicitation.
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