Name Brand Sole Source for Fulton Boiler for VAFB
ID: 179983-BKType: Special Notice
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA3029 71 FTW CVCENID, OK, 73705-5037, USA

NAICS

Power Boiler and Heat Exchanger Manufacturing (332410)

PSC

INDUSTRIAL BOILERS (4410)
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is seeking a sole source procurement for a Fulton Condensing Boiler to be delivered to ASRC Federal in Enid, Oklahoma. The requirement includes one unit of the Fulton Condensing Boiler with specific features such as remote cloud access and a condensate trap, necessitated by the urgent need to replace a failed boiler that serves approximately 70-80 occupants. This procurement is justified as a sole source due to the critical nature of the replacement and adherence to federal procurement regulations. Interested vendors must submit their quotes via email to Betty S. Kliewer by January 16, 2025, at 11 AM CST, with no late bids accepted.

    Point(s) of Contact
    Betty S. Kliewer
    (580) 213-7582
    (580) 213-6047
    betty.kliewer.ctr@us.af.mil
    Files
    Title
    Posted
    The document outlines the "Annual Commercial Products & Services Representations and Certifications" form required for companies seeking to supply goods and services to ASRC Federal under U.S. Government contracts. To be eligible for contract awards, offerors must complete this form, which includes important certifications regarding their compliance with federal regulations and accurate representation of their business status. The form specifies the need for acknowledgment and signature from an authorized company representative, asserting the truthfulness of the provided information. Key sections include certifications about executive compensation reporting, debarment status, and participation in federal programs, as well as disclosures related to ownership or control by foreign interests and terrorism-related entities. The document emphasizes the importance of accurate disclosures, as misinformation could lead to penalties or disqualification from contracts. The overarching purpose is to ensure that suppliers meet federal requirements, thus facilitating transparency and compliance in government contracting processes. This process is critical for maintaining the integrity of federal procurement practices.
    The document outlines a Single Source Justification for the procurement of a Fulton Condensing Boiler necessary for emergency replacement at Facility 421, managed by ASRC Federal Field Services. The contract request, identified by PR 179983, emphasizes the urgent need for this specific brand and model due to the failure of the existing boiler, which could jeopardize heating for approximately 70-80 occupants. While multiple suppliers can provide the specified equipment, this procurement is justified as a sole source due to the need for a direct replacement. The contracting officer, LeeAnna Nelson (GS-13), confirms that the circumstances allow for this single-source procurement under FAR guidelines. The document also indicates that future procurements will stipulate adherence to the specific equipment requirements, allowing bids only for the exact item specified to ensure consistency and meet urgent operational needs. Overall, this documentation reinforces the strict adherence to procurement regulations while addressing immediate operational necessities.
    The document outlines the General Provisions and Federal Acquisition Regulation (FAR) Flowdown Provisions for Commercial Items under a U.S. Government Prime Contract between ASRC Federal Holding Company and its subsidiaries (BUYER) and a supplier (SELLER). It establishes a contractual framework governing the relationship, detailing terms such as contract formation, applicable laws, indemnification, confidentiality, and compliance requirements. Key provisions emphasize that SELLER must adhere to various legal and regulatory standards, including those related to labor practices, export controls, and intellectual property. The document mandates that any assignments or subcontracts by the SELLER require prior written consent from the BUYER, and it establishes the flowdown of relevant FAR and Department of Defense FAR Supplement (DFARS) clauses. The contract includes crucial mechanisms for changes, inspections, warranties, and indemnification. SELLER's obligations regarding timely performance, insurance, and dispute resolution are also clearly defined. Additionally, it stresses the importance of maintaining confidentiality around proprietary information. Overall, this structured approach ensures compliance and enhances operational integrity within the context of federal government contracts and grants.
    The document outlines the Vendor Authorization Request process for ASRC Federal and its subsidiaries, aimed at ensuring equitable opportunities for small businesses certified by the Small Business Administration (SBA) in government contracting. It requires vendors to provide detailed information including their business name, address, contact details, and banking information. Various classifications under SBA criteria—such as Woman-Owned, Minority-Owned, and Veteran-Owned—must be identified. The default payment terms are set to Net 45 for large businesses and Net 30 for small businesses unless otherwise specified. Additionally, the document stipulates that new vendors must submit a signed IRS Form W-9. An Electronic Funds Transfer (EFT) Authorization Agreement is also included, allowing for efficient payment processing once vendors provide supporting documentation such as a voided check or a letter from their financial institution. The intent is to comply with federal regulations regarding business classifications and ensure transparent financial transactions, reinforcing ASRC Federal’s commitment to supporting diverse business participation in government contracts.
    The W-9 Form, utilized by the Internal Revenue Service (IRS), serves as a critical tool for individuals and entities to provide their Taxpayer Identification Number (TIN) to requesters for reporting income. This document collects essential information, such as the name of the individual or entity, their federal tax classification, and address. Specific certifications confirm the accuracy of the TIN and indicate if the person is subject to backup withholding. The form has been updated to clarify requirements for disregarded entities and partnerships with foreign partners, as well as to ensure compliance with reporting obligations under the Foreign Account Tax Compliance Act (FATCA). Overall, the W-9 form is pivotal in maintaining accurate tax records within the framework of federal grants and contracts, ensuring that all payments and income are reported correctly to the IRS. Any failure to furnish the correct TIN can result in penalties, emphasizing its importance in the administrative processes related to government funding and compliance. The form underscores the IRS's efforts to streamline tax reporting and uphold the integrity of the taxation system.
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