Preventative Maintenance for Agilent Technologies HPLCs and GCs with associated detectors
ID: 12639525Q0096Type: Presolicitation
AwardedApr 9, 2025
$118.8K$118,756
AwardeeAGILENT TECHNOLOGIES INC Wilmington DE 19808 USA
Award #:12639524A0023
Overview

Buyer

AGRICULTURE, DEPARTMENT OFANIMAL AND PLANT HEALTH INSPECTION SERVICEMRPBS MINNEAPOLIS MNMINNEAPOLIS, MN, 55401, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Original Source

https://sam.gov/opp/13250d6904d547deb69294f27f96df8c/view
Timeline
    Description

    The Department of Agriculture, specifically the Animal and Plant Health Inspection Service (APHIS), intends to issue a Blanket Purchase Agreement (BPA) Call for preventative maintenance services for Agilent Technologies High-Performance Liquid Chromatographs (HPLCs) and Gas Chromatographs (GCs) with associated detectors at the National Wildlife Research Center in Fort Collins, Colorado. The contract will cover essential services including preventative maintenance, on-site repairs, software updates, and remote advisory services, ensuring the operational efficiency of critical scientific instruments used in wildlife research. This procurement is vital for maintaining the functionality of equipment necessary for detecting small molecules, such as rodenticides, and is justified as a sole-source agreement due to Agilent's unique capabilities and the need to uphold manufacturer warranties. Interested parties should submit a capability statement by noon on April 8, 2025, to Latisha Hollman at latisha.a.hollman@usda.gov, with the total estimated cost for the five-year agreement being $118,755.85.

    Point(s) of Contact
    Latisha Hollman
    latisha.a.hollman@usda.gov
    Files
    Title
    Posted
    FAR 6.302_Justification for Other Than Full & Open Competition ds.pdf
    The United States Department of Agriculture (USDA) seeks approval for a sole-source agreement with Agilent Technologies to maintain and service scientific instruments at the National Wildlife Research Center in Fort Collins, CO, from June 1, 2024, to May 31, 2029. The total estimated cost for the base year and four option years is $118,755.85. Given the unique capabilities of Agilent, including the provision of parts and services that uphold manufacturer warranties, it is deemed that no other vendor could adequately fulfill these requirements. The contract will cover preventative maintenance and on-site repairs for Agilent HPLCs and GCs, along with software updates and a remote advisory service for better equipment management. Market research was not performed as Agilent is the only authorized service provider for their instruments, and engaging other firms would void warranties. The justification cites 41 U.S.C. 3304(a)(1) for allowing other than full and open competition. The USDA aims to ensure that the anticipated costs remain fair and reasonable while maintaining instrument functionality vital for wildlife research activities.
    Solicitation body.pdf
    The National Wildlife Research Center (NWRC) seeks to obtain a 5-year service agreement for critical scientific instruments from Agilent, covering various models, including GCMS and LCMS systems. The purpose of this contract is to ensure operational efficiency, performing preventive maintenance and on-site repairs within specified time frames. The agreement aims to address the maintenance needs of chromatographs and mass spectrometers employed in research for detecting small molecules, such as rodenticides. The contractor, Agilent, is required to provide regular service, including updates to software and parts, exclusively using Original Equipment Manufacturer (OEM) components to maintain warranty validity. The service agreement must be finalized by June 1, 2024, aligning with federal procurement policies, which emphasizes compliance with various clauses and provisions, including those related to small business considerations and environmental safety. This procurement reflects the government’s commitment to supporting scientific research initiatives while ensuring adherence to regulatory standards.
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