FY25 EM TRAINING WORKSHOP VENUE
ID: 140R8124Q0196Type: Combined Synopsis/Solicitation
Overview

Buyer

INTERIOR, DEPARTMENT OF THEBUREAU OF RECLAMATIONDENVER FED CENTERDENVER, CO, 80225, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/080701cd4372428494a9330cafa1d44c/view
Timeline
    Description

    The Department of the Interior, specifically the Bureau of Reclamation, is seeking proposals from small businesses to provide a venue for the Reclamation Emergency Management Training Workshop scheduled from February 25-27, 2025, with preparatory meetings on February 24. The procurement includes meeting space for up to 140 participants, audiovisual support, light refreshments, and accommodations for 15 to 40 guests, adhering to federal per diem rates. This training workshop is crucial for employee development and aims to ensure effective logistical planning for federal training events. Interested contractors must submit their quotes by September 10, 2024, and direct inquiries to Megan Swift at mswift@usbr.gov or by phone at 303-445-2722.

    Point(s) of Contact
    Swift, Megan
    (303) 445-2722
    mswift@usbr.gov
    Files
    Title
    Posted
    2024_09_05_Questions_0001.pdf
    The document discusses a new solicitation (140R8124Q0196) and includes a Q&A section dated September 5, 2024. It clarifies that the contract is new, specifies the anticipated need for 15 to 40 guest rooms for lodging, and confirms that the training is intended for employees, with accommodation choices being left to individual attendees.
    PWS_V2.pdf
    The document is a solicitation (140R8124Q0196) for a venue to host the Bureau of Reclamation's Reclamation Emergency Management Training Workshop from February 25-27, 2025, with preliminary preparatory meetings on February 24. The workshop expects to have a peak attendance of 80 participants. Preferred venue locations include Henderson or Boulder, NV, with amenities in walking distance and safe access routes. Requirements include a conference room for 140 participants with specific seating arrangements and the option for breakout rooms. Desired audiovisual support includes projectors, microphones, and a confidence monitor. Light refreshments will be provided, and no alcoholic beverages or full meals are allowed. Guest accommodations must adhere to federal per diem rates, and the total guest count should be between 15-40 individuals. Evaluation criteria for venue selection will assess location, capacity, amenities, services, and environmental conditions, ensuring suitability for federal training events. This RFP reflects the federal government's guidelines for organizing training workshops that prioritize safety, accessibility, and effective use of resources within regulatory parameters.
    Sol_140R8124Q0196_Amd_0001.pdf
    This document is Amendment/Modification No. 0001 to Solicitation No. 140R8124Q0196, effective September 4, 2024. It provides responses to questions raised by interested parties without altering the combined synopsis/solicitation and establishes a performance period from February 24, 2025, to February 27, 2025. All other terms and conditions remain unchanged and in full effect.
    Sol_140R8124Q0196.pdf
    Solicitation Number 140R8124Q0196 outlines a request for quotes (RFQ) for various services including meeting space, audiovisual support, and banquet services from small businesses, with a performance period set from February 24 to February 27, 2025. The document specifies multiple contract line items (CLINs) for the necessary services, and emphasizes that quotes must be comprehensive, including all fees and taxes. It details a two-phase evaluation process, where Phase I focuses on the capability of the offerors, including confirmation of room availability and detailed descriptions of facilities and services provided. Those highly rated in Phase I will advance to Phase II, which includes an in-person demonstration. Key provisions, clauses, and requirements, including submission protocols and cancellation policies, are provided. Prospective contractors must register their representations in the System for Award Management (SAM) and comply with electronic invoicing protocols. The RFQ submission deadline is September 10, 2024, with questions due by September 9, 2024. The solicitation aims to encourage participation from small businesses in federal contracting opportunities.
    Lifecycle
    Title
    Type
    FY25 EM TRAINING WORKSHOP VENUE
    Currently viewing
    Combined Synopsis/Solicitation
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