2025 JOINT FEPA AND TERO CONFERENCE
ID: 45310025Q0008Type: Combined Synopsis/Solicitation
Overview

Buyer

EQUAL EMPLOYMENT OPPORTUNITY COMMISSIONEQUAL EMPLOYMENT OPPORTUNITY COMMISSIONEQUAL EMPLOYMENT OPPORTUNITY COMMWASHINGTON, DC, 20507, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)

Original Source

https://sam.gov/opp/2f85e3a3f78b4235b37c182b8836f878/view
Timeline
    Description

    The Equal Employment Opportunity Commission (EEOC) is seeking qualified contractors to provide comprehensive services for the 2025 Joint FEPA and TERO Conference, which will be held in downtown Phoenix, Arizona. The procurement includes the rental of conference space, audio-visual equipment, food and beverage services, and business services for a four-day event anticipated to host between 225 and 250 attendees. This conference is crucial for training Fair Employment Practices Agencies (FEPAs) and Tribal Employment Rights Offices (TEROs), emphasizing the importance of accessibility and quality service throughout the event. Interested vendors must submit their quotations by January 17, 2025, at 12:00 p.m. ET, and can direct inquiries to Melisza Coates at Melisza.Coates@eeoc.gov.

    Files
    Title
    Posted
    Custom Clause-Electronic Invoicing IPP_ Commercial Vendor_10-1-2018.pdf
    The document outlines the electronic invoicing and payment requirements for contractors submitting payment requests through the U.S. Department of the Treasury's Invoice Processing Platform (IPP). It specifies that a proper invoice must comply with established federal guidelines, including the Prompt Payment clause and the Federal Acquisition Regulation (FAR). Contractors must include detailed information in their invoices, such as the contractor's details, associated contract numbers, travel itineraries, and any required documentation to verify incurred costs. Additionally, it covers the processes for submitting travel-related expenses and stipulates that final invoices must be submitted within 60 days of project completion, including claims release and a certificate of completion. Payments are due within 30 days of receipt of a proper invoice and will be made electronically. The document highlights the importance of accuracy and completeness in invoices, as well as the necessary steps contractors must follow for IPP registration. Overall, it serves as a guide to facilitate regulatory compliance and efficiency in the invoicing process for federal contracts.
    Lifecycle
    Title
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    2025 JOINT FEPA AND TERO CONFERENCE
    Currently viewing
    Combined Synopsis/Solicitation
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