NRCS Minnesota All-Employee Meeting conference venue
ID: 12FPC125Q0015Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFARM PRODUCTION AND CONSERVATION BUSINESS CENTERFPAC BUS CNTR-ACQ DIVWASHINGTON, DC, 20250, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/c265d20620304acb898f73dcac0edd1c/view
Timeline
    Description

    The Department of Agriculture, specifically the Farm Production and Conservation Business Center, is seeking proposals for a conference venue to host the NRCS Minnesota All-Employee Meeting from April 8 to April 10, 2025. The selected venue must accommodate 350 attendees and provide essential services, including room rentals, meals for three days, and audio-visual equipment, all within 6 miles of Nisswa, Minnesota. This procurement is crucial for facilitating effective communication and collaboration among NRCS employees, ensuring a productive meeting environment. Interested vendors should submit their quotes by January 28, 2025, and direct any questions to Eugene Jackson at eugene.jackson2@USDA.gov or Brantt Lindsey at brantt.lindsey@usda.gov.

    Files
    Title
    Posted
    J.1 - Price Schedule – Attachment A.xlsx
    The document outlines a pricing sheet for a conference scheduled from April 8 to April 10, 2025. It details costs associated with various services including meals, refreshments, conference setup, and audiovisual (AV) equipment. Specific line items include dinner and breakfast for 350 attendees, as well as light refreshments for breaks on Day 2 and Day 3. Prices for meals and light snacks must comply with the GSA's FY25 per-diem rates, emphasizing the need for the offeror to complete the spreadsheet with the respective unit prices. The overall purpose is to solicit offers for the comprehensive organization and provisioning of the conference facilities and services, ensuring proper budgeting according to federal guidelines applicable to government Request for Proposals (RFPs). The document serves as an essential tool for contractors to provide competitive pricing while adhering to established federal standards and requirements for event management.
    Soliciatiion 12FPC125Q0015 Final.pdf
    The document is a Request for Quote (RFQ) for a conference venue to host the Natural Resources Conservation Service (NRCS) Minnesota All-Employee Meeting from April 8 to April 10, 2025. The USDA seeks a facility that can accommodate 350 attendees and provide various services, including room rentals, meals for three days, and audio-visual equipment. The venue must be located within 6 miles of Nisswa, MN, and amenities should include complimentary parking and Wi-Fi. The contractor will be responsible for coordinating with government representatives and ensuring all services meet specified standards, such as dietary requirements for meals and the availability of break areas and refreshments. Key dates include the deadline for questions by January 17, 2025, and the submission of quotes by January 28, 2025. The document outlines performance terms, invoicing requirements, and regulatory compliance aspects, including adherence to federal civil rights laws and the prohibition of certain telecommunications equipment. The procurement process emphasizes a firm fixed-price contract, with the total amount to be determined upon the award. This RFQ reflects the federal government's standards for contracting and ensures transparency and accountability in public spending.
    Lifecycle
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    NRCS Minnesota All-Employee Meeting conference venue
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    Combined Synopsis/Solicitation
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