Preventive Maintenance and repair services on dental and surgical handpieces.
ID: IHS1504004Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEPHOENIX AREA INDIAN HEALTH SVCPHOENIX, AZ, 85004, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

Set Aside

Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services) (BICiv)

Original Source

https://sam.gov/opp/2585d70e884f41c18dff92bc0c47c71f/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is seeking proposals for preventive maintenance and repair services for handpiece equipment at the Phoenix Indian Medical Center (PIMC) in Arizona. The contract will cover semi-annual maintenance, including labor, parts replacement, and travel, ensuring that the equipment in the Operating Room and Dental Clinic operates in compliance with Original Equipment Manufacturer (OEM) specifications. This initiative is crucial for maintaining high standards of medical equipment servicing, thereby ensuring patient safety and operational reliability. Interested small businesses must submit their quotes by January 10, 2025, to Kerri Gilmore at Kerri.Gilmore@ihs.gov, and comply with federal acquisition guidelines, including maintaining current registrations in the System for Award Management (SAM).

    Point(s) of Contact
    Kerri Gilmore
    Kerri.Gilmore@ihs.gov
    Files
    Title
    Posted
    A. RFQ IHS1504004 PIMC PM HANDPIECES.pdf
    The document is a Request for Quote (RFQ) identified as IHS1503737, seeking proposals for medical and surgical equipment repair and maintenance services. The RFQ includes the Base Year and four Option Years for a firm fixed-price contract. Interested businesses, particularly small businesses, must submit their quotes by January 10, 2025, via email, and include essential company information, acceptance of a 120-day offer period, and authorization for negotiations. The offerors are required to adhere to relevant federal acquisition guidelines, specifically FAR Subpart 12.6 and HHSAR. A detailed Statement of Work and an equipment list are attached for reference. Additionally, vendors must maintain current registrations in the System for Award Management (SAM) to be eligible for award. Questions are to be directed to the listed contact by the submission deadline. The solicitation emphasizes a comprehensive response from potential contractors, affirming the government's commitment to acquiring necessary services efficiently.
    Attachment 1 - RFQ IHS1504004 Statement of Work PM Handpieces PIMC.pdf
    The Phoenix Indian Medical Center (PIMC) seeks semi-annual preventive maintenance and repair services for hand pieces in its Operating Room and Dental Clinic. The contractor will provide necessary supervision, labor, parts, and tools to ensure equipment operates in compliance with Original Equipment Manufacturer (OEM) specifications and maintain cleanliness post-service. Services must include certifications, repairs, temporary loaner devices, and compliance with various technical and health standards, including HIPAA and NFPA requirements. The contractor must have valid licensure, access to new OEM parts, and the ability to complete work during regular business hours, proposing schedules for approval. Detailed reports of services performed are required, with corrective actions requiring prior approval from the Contracting Officer. All equipment supplied by the contractor must be new, properly packaged, and documentation of technician qualifications must be submitted with the offer. The initiative underscores the commitment to maintaining high standards in medical equipment servicing, ensuring patient safety and operational reliability within the facility.
    Attachment 2 - RFQ IHS1504004 PIMC Handpiece Equipment List.pdf
    The RFQ IHS1504004 Handpiece List outlines the inventory of handpieces used primarily in the Dental Annex and Operating Room departments. It specifies a variety of dental and surgical handpieces, including models such as the MicroPower High Speed Drill and Kavo Gentlemini Lux, alongside their serial and model numbers. The inventory categorizes items into two main sections: the Dental Annex, which includes a predominant number of micro and high-speed drills, and the Operating Room, which features various types of dental and surgical handpieces, attachments, and systems for operation. Each item is systematically listed with its corresponding serial and model numbers for precise identification. This document serves to ensure healthcare facilities have the requisite dental equipment for efficient operation, emphasizing the need for accurate records in the procurement process supporting health services. Its purpose aligns with government standards for maintaining healthcare equipment and facilitating procurement via federal and local RFP processes.
    Attachment 3 - RFQ IHS1504004 Wage Determination.pdf
    This document outlines Wage Determination No. 2015-5469 by the U.S. Department of Labor concerning the Service Contract Act (SCA). Effective from July 22, 2024, it mandates that federal contracts, subject to SCA, pay minimum wages in accordance with Executive Orders 14026 or 13658. The minimum hourly wage for contracts entered into or renewed post-January 30, 2022, is set at $17.20, whereas contracts awarded between January 1, 2015, and January 29, 2022, must pay at least $12.90 per hour. The wage determination lists various occupations, primarily administrative, automotive, food service, health, technical, and maintenance jobs, alongside prescribed wage rates and fringe benefits specific to Arizona's Maricopa and Pinal counties. Additionally, obligations under Executive Order 13706 for paid sick leave apply to contracts awarded after January 1, 2017. Workers are entitled to health and welfare benefits, vacation, and holiday pay, contributing to secure employment terms. The document emphasizes compliance with labor standards, fair compensation, and worker protections, providing a structured framework for contractors operating under federal contracts. This is vital for RFPs and grants across federal, state, and local levels, ensuring adherence to labor regulations in public procurement processes.
    Attachment 4 - RFQ IHS1504004 PIMC Handpiece Equipment PM Service Clauses and Provisions.pdf
    The RFQ IHS1504004 outlines the requirements for the provision of Handpiece Equipment Preventive Maintenance (PM) Services for the Indian Health Service. It includes detailed invoicing instructions emphasizing electronic submission through the Department of Treasury’s Invoice Processing Platform (IPP). The document incorporates various federal acquisition regulations, including clauses related to anti-lobbying, safety, equal employment opportunity, and privacy acts. Notably, it references specific clauses to be complied with by the contractor to ensure adherence to federal requirements, covering aspects such as service contract labor standards and combatting trafficking in persons. The evaluation criteria for offers prioritize past performance and technical factors significantly above price. The document's purpose is to establish a structured approach to soliciting offers for essential services while ensuring compliance with applicable federal regulations, ultimately aimed at improving health services delivery within the Indian Health Service framework. This RFQ reflects the government's commitment to maintaining high standards and accountability in the procurement process.
    IEE Representation Form.pdf
    The Indian Health Service has issued a self-certification form under the Buy Indian Act, requiring that Offerors acknowledge their compliance as “Indian Economic Enterprises.” This certification must be valid during the offer submission, contract award, and entire performance period. Should a contractor cease to qualify, they must promptly inform the Contracting Officer. Offerors may also need to provide proof of eligibility to secure set-aside or sole source contracts. Noncompliance or submission of false information can lead to legal consequences under various U.S. statutes. Offerors must specify their ownership status and provide relevant business identification details, including the DUNS number. This document plays a crucial role in promoting economic opportunities for Native American businesses in government contracting, ensuring accountability and compliance with federal regulations.
    IHS1504004 Sources Sought.pdf
    This Sources Sought Notice from the Indian Health Service (IHS) announces a requirement for preventive maintenance and repair services specifically for dental and surgical handpieces at the Phoenix Indian Medical Center, Arizona. The notice emphasizes compliance with the Buy Indian Act, prioritizing acquisitions from Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs). Interested firms must submit detailed information, including company specifics, capability statements, and proof of IEE or ISBEE status. This market research aims to ensure two or more compliant offers are available before proceeding with contract opportunities. The government stresses the need for self-certification through an attached representation form, as well as adherence to registration requirements in the System for Award Management (SAM). The overall focus is to identify responsible vendors while fostering economic opportunities for Indian enterprises in line with government regulations.
    IHS1504004 Sources Sought (Updated).pdf
    The document is a Sources Sought Notice issued by the Indian Health Service (IHS) requesting market research to identify qualified contractors for preventive maintenance and repair services on dental and surgical handpieces at the Phoenix Indian Medical Center in Phoenix, AZ. It aims to determine compliance with the Buy Indian Act and outlines the preference for Indian Economic Enterprises (IEE) and Indian Small Business Economic Enterprises (ISBEE) in procurement processes. Interested firms must provide detailed information including business ownership, capabilities, and eligibility under the specified categories. The notice emphasizes the importance of self-certification of IEE status and requires firms to identify the relevant federally recognized tribes associated with their qualifications. The response deadline for interested parties is set for November 15, 2024. This notice is a preliminary step toward ensuring that procurement aligns with federal policies favoring Indian-owned businesses and addresses the need for necessary services in a culturally appropriate manner.
    Lifecycle
    Title
    Type
    PIMC Handpiece Equipment PM Service
    Combined Synopsis/Solicitation
    Preventive Maintenance and repair services on dental and surgical handpieces.
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