J--REPLACE FURNACE/PROPANE SYSTEM
ID: 140A1126Q0009Type: Sources Sought
Overview

Buyer

INTERIOR, DEPARTMENT OF THEBUREAU OF INDIAN AFFAIRSWESTERN REGIONPHOENIX, AZ, 85004, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Set Aside

Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior and Indian Health Services) (ISBEE)

Original Source

https://sam.gov/workspace/contract/opp/cfd9f4b2a76b43b1920e59ab7f0def36/view
Timeline
    Description

    The Department of the Interior, specifically the Bureau of Indian Affairs, is seeking qualified Indian Small Business Economic Enterprises (ISBEEs) to replace an existing fuel oil furnace with a propane heating system at BIA Building 308 in Owyhee, NV. The project aims to enhance efficiency and safety by decommissioning the old fuel oil system and installing a new propane furnace, along with necessary piping and a propane tank, while ensuring compliance with local regulations and environmental considerations. Interested ISBEEs must submit a capability statement, including a completed Indian Economic Enterprise Representation Form, by January 5, 2025, at 5:00 PM MST, to Danielle Bitsilly at danielle.bitsilly@bia.gov. This opportunity is set aside under the Buy Indian Act, with a NAICS code of 238220 and a project value estimated at $19 million.

    Point(s) of Contact
    Bitsilly, Danielle
    (000) 000-0000
    danielle.bitsilly@bia.gov
    Files
    Title
    Posted
    IEE_Representation_Form_1.pdf
    The provided government file outlines the self-certification requirements for an "Indian Economic Enterprise (IEE)" under the Buy Indian Act (25 U.S.C. 47) and Department of the Interior Acquisition Regulation (DIAR) Part 1480. To qualify, an enterprise must meet the IEE definition at the time of offer, contract award, and throughout the contract term. Contracting Officers can request additional documentation for eligibility at any point. The document stresses that submitting false or misleading information is a violation of law, punishable under 18 U.S.C. 1001, with false claims during contract performance subject to penalties under 31 U.S.C. 3729-3731 and 18 U.S.C. 287. The file includes a representation form for Offerors to certify their IEE status by providing details such as the Federally Recognized Tribal Entity, Unique Entity ID (UEI), Legal Business Name, and the name of the 51% (or greater) owner, followed by a certifying signature.
    Statement_of_Work_1.docx
    The Statement of Work outlines the replacement of a fuel oil furnace with a propane heating system at BIA Building 308 in Owyhee, NV. The project's objective is to enhance efficiency and safety by decommissioning the existing fuel oil furnace, tank, and associated components. The contractor is responsible for all labor, materials, permits, and supervision, including a pre-construction site visit, detailed work plan, and coordination with local authorities. Key tasks involve safely disconnecting and disposing of the old fuel oil system, installing a new propane furnace (90,000-125,000 BTUs) and a 300-400 gallon propane tank, and installing all necessary piping and hardware. The project requires compliance with Nevada state and local regulations, including mechanical permits, NFPA 58, and Uniform Mechanical Code standards, with work performed by a licensed HVAC contractor (Nevada C-21 license). Environmental considerations, such as reporting petroleum releases, are also highlighted. Deliverables include a fully operational and tested propane system, proper documentation, and final approval from BIA's Facilities Manager.
    Lifecycle
    Title
    Type
    J--REPLACE FURNACE/PROPANE SYSTEM
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