RFQ: W912LP-25-Q-4007 Catered Meals Fort Riley, KS 1-19 JUN 2025 186 MP and 1168 TC
ID: W912LP-25-Q-4007Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7M8 USPFO ACTIVITY IA ARNGJOHNSTON, IA, 50131-1824, USA

NAICS

Food Service Contractors (722310)

PSC

COMPOSITE FOOD PACKAGES (8970)

Original Source

https://sam.gov/opp/896d532f1bdf4a158681f249842278de/view
Timeline
    Description

    The Department of Defense, through the Iowa Army National Guard, is soliciting quotes for catered meal services for the 186 Military Police and 1168 Transportation Company during a training period at Fort Riley, Kansas, from June 1 to June 19, 2025. The procurement requires the provision of 2,730 breakfast meals and 2,630 dinner meals, with contractors responsible for buffet-style meal preparation, setup, and service, while adhering to food safety regulations and maintaining sanitary conditions. This opportunity emphasizes the importance of compliance with federal contracting standards and the need for timely submissions, with quotes due by 10:00 a.m. central time on May 12, 2025. Interested vendors can direct inquiries to Seth Van Steenwyk at seth.a.vansteenwyk.mil@army.mil or by phone at 515-252-4615.

    Point(s) of Contact
    Seth Van Steenwyk
    (515) 252-4615
    seth.a.vansteenwyk.mil@army.mil
    Files
    Title
    Posted
    00. CSS_W912LP-25-Q-4007_186 MP and 1168 TC Meals_Fort Riley KS_1-19JUN25_Amendment 2.docx
    The Iowa Army National Guard is soliciting quotes for providing meals for the 186 Military Police and 1168 Transportation Company during a training period from June 1 to June 19, 2025, at Fort Riley, Kansas. The request, under solicitation number W912LP-25-Q-4007, seeks 2,730 breakfast and 2,630 dinner meals. The procurement falls under full and open competition with a NAICS code of 722310, indicating a small business size standard of $47 million. Interested vendors must submit their quotes electronically by 10:00 a.m. central time on May 12, 2025. The contract will be awarded based on the lowest price meeting the specified requirements listed in provided attachments. Provisions and clauses from the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) are applicable to this procurement, ensuring compliance with federal standards. Questions regarding the solicitation must be submitted by May 2, 2025, to the designated Contract Specialist. The emphasis on timely submission and adherence to requirements underscores the structured and regulated nature of federal procurement processes, aiming for efficient service delivery to military operations.
    00. CSS_W912LP-25-Q-4007_186 MP and 1168 TC Meals_Fort Riley KS_1-19JUN25.pdf
    The Iowa Army National Guard is requesting quotes for meal provisions from June 1 to June 19, 2025, for the 186 Military Police and 1168 Transportation Company stationed at Fort Riley, Kansas. The solicitation, W912LP-25-Q-4007, is being issued under full and open competition and seeks to procure 2,730 breakfast and 2,630 dinner meals. Quotations must meet the minimum specifications detailed in attached documents and be submitted electronically by 10:00 a.m. on May 12, 2025. The award will be given to the lowest-priced offer that meets all requirements. Interested vendors must complete the provided information and pricing tables and ensure their submissions arrive by the deadline. Any inquiries should be directed to the Contract Specialist, Mr. Seth Van Steenwyk, by May 2, 2025. The document outlines various applicable federal regulations and provisions that contractors must comply with during the bidding process, reinforcing the importance of adherence to government standards in procurement activities. This RFP process illustrates the National Guard's commitment to maintaining operational readiness by ensuring quality meal services for military personnel.
    01. Attachment 1 - Meals Requirements Statement_Amendment 2.docx
    The Meals Requirements Statement outlines the Iowa Army National Guard's need for meal services for the 186 Military Police and 1168 Transportation Company at Fort Riley, Kansas, from June 1 to June 19, 2025. The contractor is responsible for buffet-style meal preparation, setup, and service, ensuring compliance with food safety regulations, including temperature control. Key aspects include the provision of all necessary serving equipment and sanitary maintenance during meal services. The U.S. Army will supply tables and chairs but not cooking appliances or utilities. Menus will be provided by the government, with specific conditions for allowable deviations noted. Proper documentation of headcount and meal quantities will be required for billing through the Wide Area Workflow (WAWF) system. The Contracting Officer and designated personnel will coordinate any changes, maintaining the integrity of the contract. This document is part of a federal request for proposals (RFPs) focused on military support and nutrition compliance, highlighting the structured and regulated nature of government contracts in meal provision services.
    01. Attachment 1 - Meals Requirements Statement.docx
    The Iowa Army National Guard requires meal services for its 186 Military Police and 1168 Transportation Company from June 1-19, 2025, at Fort Riley, Kansas. The contractor must set up buffet-style serving lines, maintain food at specified temperatures, and provide all serving equipment, while the government will supply tables and chairs. Meal serving times are designated for breakfast and dinner, with specific quality requirements regarding food safety compliance. The contractor must follow strict menu guidelines, allowing only limited substitutions after obtaining approval. Adequate personnel is required for setup and serving, ensuring proper food handling and clean conditions. Headcounts for meals will be documented, with policies addressing excess food remaining on-site after service. Invoices are to be submitted electronically, and all terms must be coordinated through the Contracting Officer, ensuring adherence to applicable food safety regulations. This preparation of meals is part of a government request for proposals (RFP), aimed at supporting military training events effectively while maintaining high food safety standards.
    02. Attachment 2 - Menus and Headcounts.pdf
    The document outlines a meal plan for a series of events scheduled from June 1 to June 19, 2025, primarily focusing on breakfast, lunch, and dinner provisions for an estimated headcount of 100 to 260 participants. Each meal includes diverse menu options, featuring recipes such as Mexican Turkey Frittata, Grilled Bacon, and Meatloaf, along with various side dishes like fresh fruits, salads, and beverages, catering to nutritional diversity and dietary preferences. Key meal services include breakfast items like Wheat Pancakes, coffee, juices, and specialty bars, while dinners include proteins like chicken and beef, complemented by sides like mashed potatoes and mixed vegetables. The structured nature of meal planning is significant in government RFP contexts, ensuring that catering services meet specific dietary requirements and headcount specifications, thereby reflecting a commitment to public service and community well-being. Overall, the content exemplifies organized logistical planning aligned with government standards for food service at public or community gatherings.
    03. Attachment 3 - Contractor Information and Pricing Tables.xlsx
    The document pertains to RFQ # W912LP-25-Q-4007, detailing contractor requirements for meal services for the 186 Military Police and 1168 Transportation Company at Fort Riley, Kansas. It outlines the necessary information contractors must provide, including company details and pricing for breakfast and dinner meals. Specifically, the pricing table lists quantities of meals—2730 breakfast and 2630 dinner—and requires completion for the official quote submission. Additionally, it notes the need for prompt payment terms under typical net 30 conditions and the importance of aligning business size and socio-economic classifications with FAR 52.212-3 standards. This file illustrates the procedural framework and expectations for contractors responding to federal meal service procurement requests, highlighting accountability and compliance in federal contracting practices.
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    RFQ: W912LP-25-Q-4007 Catered Meals Fort Riley, KS 1-19 JUN 2025 186 MP and 1168 TC
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    Combined Synopsis/Solicitation
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